Monday, August 11, 2003

Regular Session Minutes

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on August 11, 2003, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

Amy Amrhein  ) Chair
  
Terry Littleton  )
Heidi Parker  ) Board Members 
Ellie Thivierge ) 
   
Juli Di Chiro, Superintendent
Jeanne Peterson, Executive Secretary
Media Representatives

I. Call to Order

 The meeting was called to order at 7:30 p.m. by Chair Amrhein. 

II. Pledge of Allegiance

III. Roll Check

 A roll of the board was taken and all members were present with the exception of Director Keil.

IV. Welcome Visitors

 Chair Amrhein welcomed visitors.

V. Consent Agenda

1. Approve minutes of Executive and Regular Sessions of July 14, 2003.

 The executive and regular minutes of July 14, 2003, were recommended for approval.

2. Personnel

a. Employment Recommendations

 There were no employment recommendations.

b. Request for Leave of Absence

 Goly Ostovar, High School Art Teacher requested a medical leave of absence for the 2003-04 school year.  It was recommended that her leave be approved as presented.

 Randye Jensen, Elementary Teacher on leave this past year, requested a miscellaneous unpaid leave of absence for the 2003-94 school year.  It was recommended that her leave be approved as presented.

b. Resignation

 Brian Bolstad, Ashland High School Biology Teacher, submitted his resignation.  It was recommended that his resignation be accepted as presented. 

3. Ashland High School Health Center Agreement

 The proposed agreement with Jackson County for the Ashland High School Health Center for the 2003-04 school year was recommended for approval as presented.  The cost of the agreement is $12,000 to the school district.

4. Southern Oregon Child Study and Treatment Center Agreement

 The 2003-04 proposed agreement with Southern Oregon Child Study and Treatment Center was recommended for approval.  The agreement in the amount of $98,442 is a 25.7% reduction from the previous year due to a decrease in services.

5. SOCSTC Youth Advocacy Agreement

 The 2003-04 Youth Advocacy Agreement was recommended for approval.  The agreement totals $31,282, which is a 2.78% increase over the previous year due to inflation.

6. Transportation Maintenance Agreement

 The 2003-04 Transportation Maintenance Agreement was recommended for approval.  The agreement totals $113,628, which is a 2.1% increase from the previous year.

The minutes, Ashland High School Health Center Agreement, Southern Oregon Child Study and Treatment Center Agreement, and the SOCSTC Youth Advocacy Agreement were removed from the consent agenda.

Director Littleton moved that the Board approve the consent agenda as amended.  Director Parker seconded and the motion passed unanimously.

The regular minutes of July 14, 2003, were corrected to indicate that the Administrative Agreements, Confidential Employee Agreements, and Supervisory Employee Agreements all resulted in an overall wage increase of 2.1%.

Juli Di Chiro responded to questions regarding the Ashland High School Health Center Agreement, the Southern Oregon Child Study and Treatment Center Agreement, and the Youth Advocacy Agreement.

Director Thivierge moved that the Board accept the balance of the consent agenda as amended.  Director Parker seconded and the motion passed unanimously.
 
VI. Reports

1. Opening of Schools Information

Juli Di Chiro reviewed the opening of schools information and responded to questions.

2. Ashland Schools Foundation Report

 A representative was not available to report.

3. Legislative Update

 Chair Amrhein provided an update on the activities of the Legislature.

4. Board Report

 Board members reported on the Japanese Football Game, a grass roots group called Stand for Children, and an athletic meeting.  The Board agreed to include on the October regular agenda a discussion to begin exploring ways to talk with the community regarding the possible future closure of Lincoln Elementary School.

5. Personnel Update

 Juli Di Chiro gave a brief update on status of personnel. 

6. Superintendent Report

 Juli Di Chiro reported on progress of work resulting from certified negotiations, inservice for district administrators, and Annual Yearly Progress Reports.

VII. Hear public requests not a part of the agenda

Jason Houk critiqued the district website and urged the Board to be sure that the website remains updated.  He further encouraged feedback from students and parents who use the website, and suggested establishing a permanent district technical committee that would serve as a bridge between the district technicians and the students and parents.

VIII. New Business

 1. Approve Changes in Student Handbooks

 Director Littleton suggested that the board members' names be included in the handbooks.  She also suggested that it be noted in the handbooks that they are available on the district website.  Director Parker suggested having the handbooks translated to Spanish.

 Director Littleton moved that the Board approve the student handbooks as amended.  Director Thivierge seconded and the motion passed unanimously.

2. Board Policy Revisions - First Reading

 The following board policy revisions were recommended for first reading:

EE - Management of Transportation Services
EE/EEA - Student Transportation Services

Director Thivierge moved that the Board approve Board Policy Revisions EE and EE/EEA for first reading as presented.  Director Parker seconded and the motion passed unanimously.

3. Establish Adjunct Responsibilities of Board Members

 Chairman Amrhein established the following adjunct responsibilities of Board Members for the following committees:

 Classified Contract Maintenance Committee:  Amy Amrhein, Ellie Thivierge
 Certified Contract Maintenance Committee:  Terry Littleton
 Classified Employee Bargaining:  Amy Amrhein, Ellie Thivierge
 Confidential Employee Bargaining:  Chuck Keil
 Supervisory Employee Bargaining:  Chuck Keil
 Administrators Bargaining:  Chuck Keil
 ESD Budget Committee:  Amy Amrhein
 Ashland Schools Foundation Representative:  Ellie Thivierge
 Youth Activities Levy Committee:  Heidi Parker, Jim Nagel
 Certified Evaluation Committee:  Chuck Keil, as needed
 Innovative Solutions Committee:  Chuck Keil, Heidi Parker
 Board Policy Review:  Terry Littleton

IX. Old Business

 1. Board Policy Revisions - Second Reading

  The following board policy revisions were presented for second reading:
  
JB Equal Educational Opportunity
JBA/GBN Sexual Harassment
JBAA Section 504 - Students
JC School Attendance Areas
JE Attendance
JEBA Early Entrance
JEC Admissions
JECA Admission of Resident Students
JECB Admission of Nonresident Students
JECBA Admission of Foreign Exchange Students
JECBD Homeless Students
JECD Instructional Arrangements/Assignment to Classes
JED Student Absences and Excuses
JEDA Truancy
JEDB Student Dismissal Precautions
JEE Student Attendance Accounting
JEF Released Time for Students
JEFA Open/Closed Campus
JEFB Release Time for Religious Instruction
JF/JFA Student Rights and Responsibilities
JFB Student Involvement in Decision Making
JFBA Student Government
JFCA Student Dress and Grooming
JFCB Care of District Property by Students
JFCG Tobacco Use by Students

It was recommended that Board Policy JFCEA, Secret Societies - Gangs, be deleted.

Director Parker moved that the Board approve the following policies for second reading as presented:  JB, JBA/GBN, JBAA, JC, JE, JEBA, JEC, JECA, JECB, JECBA, JECBD, JECD, JED, JEDA, JEDB, JEE, JEF, JEFA, JEFB, JF/JFA, JFB, JFBA, JFCA, JFCB, and JFCG as presented.  She further moved that board policy revision JFCEA be deleted.  Director Thivierge seconded and the motion passed unanimously.  A copy of said policies are attached hereto and become a part of these minutes. 

The balance of the board policy revisions will be reviewed during a work session in September.
 
X. Announcements and Appointments

The Board will hold a Work Session on Monday, August 25, 2003, from Noon to 5:00 p.m. in the District Board Room to meet with District Administrators and Review Board Goals. 

The next regular session will be held on September 8, 2003, at 7:30 p.m. in the Ashland Council Chambers.

The Board scheduled a work session and special session for Monday, September 22, from 7:00 to 9:00 p.m. at the high school to review the balance of the Board Policy Revisions in Section J, Students.

The Board scheduled a Retreat to be held September 26.

XI. Adjournment

 There being no further business, the meeting adjourned at 9:12 p.m.
 
Jeanne Peterson, Executive Secretary


                                                    

 



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