Monday, January 14, 2008

Ashland School District No. 5, Jackson County, Oregon – The Board of Directors met in regular session January 14, 2008, at 7:00 p.m. in the Helman School Library.  Present were:

 

Mat Marr                     )           Chair

Ruth Alexander )

Keith Massie                )           Board Members

Heidi Parker                 )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Eleanor Buell, Student Representative

Toni Knox, Certified Representative

Media Representative

Jeanne Peterson, Administrative Assistant

 

I.

Call to Order

 

The meeting was called to order at 7:00 p.m. by Chair Marr.

 

 

 

II.

Pledge of Allegiance

 

 

 

III.

Roll Check

 

A roll of the board was taken and all members were present.

 

 

 

IV.

Welcome Visitors and Acknowledgments - 15 minutes

 

 

 

 

A.

Vision and Mission Statement.  Chair Marr welcomed visitors.  Susan Hollandsworth spoke briefly on the activities of the Helman Site Council. 

 

 

 

V.

Consent Agenda - 5 minutes

 

 

 

 

A.

Approve minutes of Capital Project Advisory Committee of December 3, regular session of December 10, work session of December 18, work session of December 20, 2007.

 

 

 

 

B.

Employment Recommendation

 

Carol Draime was recommended as a Reading Teacher on a 1039 contract at Bellview Elementary replacing Cathy Murphy who was reassigned. 

 

The minutes of the work session of December 3, 2007, were corrected to reflect the attendance of Keith Massie.

 

Director Parker moved that the consent agenda be approved as amended.  Director Alexander seconded and the motion passed unanimously.

 

 

 

VI.

Hear Public Requests not a part of the agenda - 5 minutes

 

Meredith Page expressed the importance of keeping class sizes low.

 

Liesa Horden asked the Board to review the class sizes to keep them in line with the AQEM.

 

Holly Neimar, asked the Board to look at lowering class sizes. 

 

 

 

VII.

Reports

 

 

 

A.

Student, Staff and Representative Reports - 10 minutes

Student and staff representatives will report.

 

Eleanor Buell, Student Representative, reported on Winter Break, Senior Project presentations and finals next week.

 

Toni Knox, certified representative, reported on activities at the elementary schools.

 

 

 

 

B.

Project Management Update - 15 minutes

 

Gary DeCock, Project Manager, gave an update on all of the school projects and responded to questions of the Board.

 

 

 

 

C.

District Financial Report - 5 minutes

 

Pam Lucas reported on the district financial reports as well as the bond investment report and bond expenditures. 

 

 

 

 

D.

Report on Annual School Report Cards for Each School - 10 minutes

 

Superintendent Di Chiro reviewed the 2006-07 School Report Cards from the Oregon Department of Education which indicate that all of the schools rated strong or exceptional. 

 

 

 

 

E.

Superintendent Report - 5 minutes

The superintendent will report on items of interest.

 

Superintendent Di Chiro announced that this is School Board Appreciation Week and read a Proclamation.  She said Director Parker was adopted by Ashland High School.  Director Massie was adopted by Ashland Middle School.  Director Patton was adopted by Walker Elementary. Director Alexander was adopted by Bellview Elementary.  Director Marr was adopted by Helman Elementary.  She gave each board member a T-Shirt from the John Muir School.  Superintendent Di Chiro expressed thanks to the Board for all they do for our children. 

 

Superintendent Di Chiro announced that the district received a $15,000 grant from the Virtual Oregon School District.  It will allow our teachers to learn how to use Virtual Oregon School tools to view course content. 

 

 

 

VIII.

Unfinished  Business

 

 

 

A.

Approval of Strategic Plan - 10 Minutes

 

Superintendent Di Chiro reviewed the changes to the Strategic Plan.  The Board made some minor changes to the plan.

 

Director Alexander moved and Director Parker seconded that the Board change the new Strategy 4.5 to Strategy 4.4.  Director Alexander withdrew her motion.

 

Director Patton moved that the Board retain Strategy 4.4, add Strategy 4.5 as recommended by Chair Marr, and renumber the current Strategy 4.5 to 4.6.  Director Parker seconded and the motion passed with the following roll call vote:  Alexander – yes, Marr – yes; Massie – no; Parker – yes; Patton – yes.

 

Superintendent Di Chiro recommended that Appendix C not be included as part of the plan.  It is in the records, and will be brought forward as annual reviews are completed.  It would be a working tool, but would not be published.

 

Chair Marr proposed that we add an introductory sentence/paragraph explaining what it is, how it will be used, and how it can be added to. 

 

Motion for approval of second reading of the Strategic Plan as amended.  Moved by Ruth, Patton seconded.  Motion passed by roll call vote:  unanimously. 

 

Director Alexander moved that the Strategic Plan be approved as amended.  Director Patton seconded and the motion passed with the following roll call vote:   Alexander – yes, Marr – yes; Massie – yes; Parker – yes; Patton – yes.

 

 

 

IX.

New Business

 

 

 

A.

International and Out of State Travel Policy Revision - First Reading - 10 minutes

 

New Board Policy IICAA, International and Out of State Travel, was presented for first reading.  Director Patton explained that a committee had been formed this fall to work on this policy to address safety of  students and liability to the district.  Administrative Rules will accompany this but are not yet finalized. 

 

The Board made minor changes to the policy.  Director Patton moved that the Board adopt New Board Policy IICAA for first reading as amended.  Director Alexander seconded and the motion passed unanimously.  Director Patton will distribute the Administrative Rules prior to the second reading of this policy.

 

The Board recessed at 8:35 p.m. and reconvened at 8:45 pm.

 

 

 

 

B.

Approve Assurance Report - 10 minutes

 

Superintendent Di Chiro reported that each year the Oregon Department of Education selects a study of specific Oregon Administrative Rules to see that school districts are in compliance.  She reported that the district meets all of the requirements except that listed, Certificate of Advanced Mastery Requirements.  That is for all students 7-12 to have an educational plan on file. 

 

Director Massie moved that the Board approve the Assurance Report as presented.  Director Alexander seconded and the motion passed unanimously.

 

 

 

 

C.

Board Policy Revisions - First Reading - 10 minutes

 

 

The following board policy revisions were recommended for first reading:  AC, CBB, CBC, CCD, GBDA, GBEC, GBNAA-JFCFA, GBNA-JFCF, GCBDC-GDBDC, JB, JFCFA-GBNAA, JFCF-GBNA and JHFE.

 

Director Massie moved that the Board approve Board Policy Revisions AC, CBB, CBC, CCD, GBDA, GBEC, GBNAA-JFCFA, GBNA-JFCF, GCBDC-GDBDC, JB, JFCFA-GBNAA, JFCF-GBNA AND JHFE for first reading as presented.  Director Patton seconded and the motion passed with the following roll call vote:  Alexander – yes, Marr – yes; Massie – yes; Parker – yes; Patton – yes.

 

 

 

 

D.

Elimination of Board Policy GCBF

HB 2285 eliminated the PERS Break in Service provision.  Therefore, it was recommended that the Board eliminate Board Policy GCBF - Break in Service. 

 

Director Alexander moved that the Board eliminate policy GCBF as recommended.  Director Massie seconded and the motion passed with the following roll call vote:    Alexander – yes, Marr – yes; Massie – yes; Parker – yes; Patton – yes.

 

 

 

 

E.

Approve Resolution #2008-01

 

Pam Lucas recommended the following resolution for Board approval and responded to questions from the Board.

 

                                        #2008-01

 

We the members of the Ashland School Board declare an emergency to facilitate immediate repairs to the School District property as the result of hail damage loss that happened on August 30, 2007.  This resolution is being adopted in conformance with Oregon Public Contracting Statute ORS 279 dealing with the emergency exception to the competitive bid requirements.

 

Director Massie moved that the Board approve Resolution #2008-01 as presented.  Director Alexander seconded and the motion passed with the following roll call vote:   Alexander – yes, Marr – yes; Massie – yes; Parker – yes; Patton – yes.

 

 

 

X.

Board Report - 20 minutes

 

Director Alexander announced the Winter Fine Arts Festival of January 30 & 31.  Pre Show Café starts at 6:00 and lasts until 7:00 pm.  All of the money goes to scholarships as well as grants for the kids who are taking summer courses to improve their talent. 

 

 

 

XI.

Announcements and Appointments - 5 minutes

 

 

 

A.

An Executive Session will be held in accordance with ORS 192.660 (2)(a) on Friday, February 8, 2008, at 9:00 am in the District Board Room to review personnel.  A Work Session will follow to discuss goal setting for the 2008-09 budget and current district goals.

 

 

 

B.

The next regular session will be held on Monday, February 11, 2008, at 7:00 pm in the Ashland Council Chambers.

 

 

 

C.

A Board Work Session will be held on Monday, January 28, 2008, at 7:00 p.m. at Bellview School to receive a bond update.

 

 

 

XII.

Adjourn – the meeting adjourned at 9:28 p.m.

 

 

 

 

 

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

 

 

 

 

 

 

 



Download File
1-14-08 Regular Session.pdf

(28.3KB)
 

Ashland School District - © 2017 All Rights Reserved   |   Printer friendly version   |   Site by Project A   | 
Bookmark and Share