Monday, December 10, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session December 10, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:

 

Mat Marr                     )           Chair

Ruth Alexander             )

Keith Massie               )           Board Members

Heidi Parker                 )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Toni Knox, Certified Representative

District Administrators

Media Representative

Jeanne Peterson, Administrative Assistant

 

I.          Call to Order

 

The meeting was called to order at 7:00 p.m. by Chair Marr.

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

A roll of the board was taken and all members were present.

 

IV.       Welcome Visitors

 

Chair Marr welcomed visitors.  Juli Di Chiro announced that the U.S. News & World Report placed Ashland School District in the top 3% of schools in the nation based on 2005-06 data.  Jeff Schlect, Rick Cornelius and Bill Gabriel expressed appreciation to the levy for helping to make this achievement possible.

 

V.        Consent Agenda

 

A.        Approve minutes of Work Session of October 29, Regular Session of November 1, Capital Project Advisory Committee of November 5, Work Session of November 19, Budget Committee Meeting of November 26, and work session of November 28, 2007.

 

B.         Employment Recommendation


Trish Dorr was recommended as a temporary 4th grade teacher at Helman School replacing Richard Gurwell who has been reassigned.

 

Director Parker moved that the consent agenda be approved as presented.  Director Alexander seconded and the motion passed unanimously.

 

VI.       Hear Public Requests not a part of the agenda

 

Stacy Shaver asked the Board to form a task force to work on reducing elementary class size to the levels stated in the Ashland Quality Education Model.

 

VII.      Reports

 

A.        Student and Staff Representative Reports

 

            Toni Knox, Certified Representative, reported on the orchestra program, Chamber Choir, AHS wood class, the Wilderness Charter School, and other alternative programs at the high school.

 

B.         District Financial Report

 

            Pam Lucas gave the district financial report.

 

C.        Bond Report

 

            Gary DeCock reported on the status of all of the school projects. 

 

Scott Peralta reported on the budget, reconciliations and district contingencies. 

 

Pam Lucas reported on the investment report explaining they are very secure and are not impacted by the instability of the market.

 

Juli Di Chiro reported on the changes made to reconcile the budgets.  Director Patton expressed her concern that some of the original items be returned if there is money available.

 

 

D.        OSBA Achievement Award

 

            Greg McKenzie of the Oregon School Boards Association presented an award to the School Board for outstanding achievement during the 2006-07 school year.

 

VIII.     Unfinished Business

 

A.        Approval of Strategic Plan

 

            Juli Di Chiro and Michelle Zundel presented the revised Strategic Plan for the Board’s consideration.  Following discussion, the plan was amended. 

           

            Director Alexander moved and Director Massie seconded that the Board accept the strategic plan as amended.  Following discussion, Director Alexander withdrew her motion and Director Massie withdrew his second.

 

Director Alexander moved that the Board accept the strategic plan as amended as a first reading and be returned to the Board at the January meeting.  Director Massie seconded and the motion passed unanimously.

 

IX.       New Business

 

A.        Annual Site Council Goals and Approval of Charters

 

            In accordance with Board Policy IFCA on 21st Century School Councils, administrators gave reports on the annual goals of their respective School Site Councils.

 

            Director Patton moved that the Board approve the Annual Charters as presented.  Director Alexander seconded and the motion passed unanimously. 

 

B.         Approve Election Results

 

Director Alexander moved that the Board approve the Abstract of Votes for the November 6 YAAL Election as presented.  Director Parker seconded and the motion passed unanimously.

 

C.        Approve 2006-07 Audit

 

Stuart Parmalee, District Auditor, gave a report on the 2006-07 audit.  An unqualified opinion and an internal report with no significant items was given.  He expressed appreciation for the helpfulness of staff in providing information during the audit.

 

Director Alexander moved that the Board approve the 2006-07 audit as presented.  Director Parker seconded and the motion passed unanimously.

 

D.        International and Out of State Travel Policy Revision

           

            This item was tabled until the next meeting.

 

 

E.         Green Sustainable Strategies for Capital Projects

 

            The Board agreed to schedule December 18 at 10:00 a.m. for a work session to discuss this issue. 

 

F.         Memorandum of Understanding #2007-04 Between the Ashland School District and Southern Oregon Bargaining Council Regarding Extra Duty Stipends

 

            Director Alexander moved that the Board approve Memorandum of Understanding #2007-04 Between the Ashland School District and Southern Oregon Bargaining Council regarding Extra Duty Stipends as presented.  Director Parker seconded and the motion passed unanimously.

 

G.        Adopt Revised Budget Calendar

 

            Director Patton moved that the Board approve the revised Budget Calendar as presented.  Director Alexander seconded and the motion passed unanimously.

 

D.        Board Reports

 

            Board members reported briefly on the Oregon School Boards Association convention, the YAAL committee and the International Travel Policy.  Chair Marr suggested that the Board report time be extended at the January meeting so the OSBA convention could be discussed further. 

 

X.        Announcements and Appointments

 

The Board will hold a Work Session on December 18, 2007, at 10:00 a.m. in the District Board Room to discuss green sustainable strategies for Capital Projects.

 

A Capital Project Advisory Committee meeting will be held on Monday, January 7, 2008, at 7:00 p.m. in the District Board Room.

 

The next regular session will be held on Monday, January 14, 2008, at 7:00 p.m. at Helman School.

 

An Executive Session will be held in accordance with ORS 192.660 (2)(a) on Friday, February 8, 2008, at 9:00 a.m. in the District Board Room to review personnel.  A Work Session will follow to discuss goal setting for the 2008-09 budget.

 

XI.       Adjournment

 

There being no further business, the meeting adjourned at 9:58 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 



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12-10-07 Regular Session.pdf

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