Monday, October 08, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session October 8, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:

 

Mat Marr                     )           Chair

Ruth Alexander             )

Keith Massie               )           Board Members

Heidi Parker                 )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Toni Knox, Certified Representative

Amy Korth, Classified Representative

Eleanor Buell, Student Representative

District Administrators

Media Representative

Jeanne Peterson, Administrative Assistant

 

I.          Call to Order

 

The meeting was called to order at 7:01 p.m. by Chair Marr.

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

A roll of the board was taken and all members were present.

 

IV.       Welcome Visitors

 

Chair Marr welcomed visitors. 

 

V.        Consent Agenda

 

A.        Approve minutes of Capital Project Advisory Committee meeting of September 6, regular session of September 10, work session of September 22, and work session of September 24, 2007.

 

B.         Personnel

 

I.          Employment Recommendations

 

            Kate Nehrbass was recommended as a .30 English Language Development Teacher at John Muir Elementary School for the 2007-08 school year on a 1039 contract.

 

            Lauren Schaffer was recommended as a .50 French Teacher at Ashland High School for the 2007-08 school year on a 1039 contract.

 

II.         Yuko Yamanouchi, Japanese teacher at Ashland High School, submitted a request for a leave of absence for the 2007-08 school year.  It was recommended that her request be approved as presented.

 


The minutes of September 10, 2007, were corrected to accurately reflect the spelling of Director Marr’s name.  Director Parker moved that the consent agenda be approved as amended.  Director Alexander seconded and the motion passed unanimously. 

 

VI.       Hear Public Requests not a part of the agenda

 

There were no public requests.

 

VII.      Reports

 

A.        YAAL Campaign Report

 

            Amy Amrhein and Curt Bacon reported on the progress of the YAAL Campaign.  Those interested in volunteering to support the campaign may contact Amy Amrhein at 601-2395 or email her at aamrhein@mind.net . 

 

B.         Student and Staff Representative Reports

 

            Student Representative, Eleanor Buell, reported on preparations for homecoming activities.  She mentioned non-school dances and the need for chaperones.

 

            Amy Korth, Classified Representative, spoke on the first Labor Management Meeting and the work of all of the classified staff in helping to create a smooth start of the year.

 

            Toni Knox, Certified Representative, reported on the high school virtual enterprise class, counselors preparing juniors for graduation, the Catalyst program, SOU Schneider Exhibit, Middle School theater study group, the study of the Rogue River by the students at John Muir, and report cards.

 

C.        Class Size and Enrollment Report and Information About Entering and Exiting Students Throughout the District

 

            Superintendent Di Chiro reported that interdistrict transfers resulted in a net increase to Ashland of 104 students.  She further reported that staffing levels at the elementary levels have remained the same.  Class size at the elementary levels is basically the same.  Significant staffing reductions were made at the middle level and class sizes have risen at the 7/8th grade levels.  The goal at the high school level is to have no teachers working with over 160 students.  Director Patton asked that the superintendent, as time is available, work on comparing our class sizes to the AQEM goals.

 

D.        Annual Review of District Alternative Programs

 

Superintendent Di Chiro reported on the district alternative programs – Willow Wind, Catalyst, Continuation Center, SAEJ program, Crossroads and Depot.  The district is in compliance with the state standards required to ensure that the alternative programs serve students.

 

E.         Review Drug and Alcohol Policy, Administrative Regulation, and Incident Reports

 

            High School administrators reported on the drug and alcohol violations for the 2006-07 school year.  There were a total of 25 violations, 15 of which were at after-school events.  Those will continue to be monitored closely. 

 

            Steve Retzlaff, Middle School Assistant Principal, reported on the 4 violations for the 2006-07 school year.  He spoke further on middle school goals, consequences available support and transition programs. 

 

Superintendent Di Chiro recommended that no changes be made to the policy or the administrative rule.

 

F.         Statewide Assessment Results

 

            Superintendent Di Chiro reviewed the 2006-07 State Assessment results.  She did not give a great deal of weight to the assessment data because the data is not comparable to previous years.  The district did do better, however, than the state averages.  Superintendent Di Chiro briefly reviewed the report cards explaining that all of the schools were rated strong and Ashland Middle School was rated exceptional.

 

G.        Project Management Update

 

Gary DeCock, Project manager, provided an update on the school projects and responded to questions of the Board.

 

H.        District Financial Report

 

            Pam Lucas, Business Manager, reported on the district financial status and Bond investments as of September.

 

 

 I.         Superintendent Report

 

Superintendent Di Chiro reported on the appreciative inquiry committee and the fresh start program which will go beyond the initial 2-day activities that occur prior to the beginning of school.

 

VIII.     Unfinished Business

 

A.        Board Policy Revision – Second Reading

 

            Board Policy JGAB, Use of Restraint and Seclusion was recommended for Board approval.  Director Parker moved that the Board approve Board Policy Revision JGAB for second reading as presented.  Director Alexander seconded and the motion passed unanimously.

 

IX.       New Business

 

A.        Strategic Plan

 

            Superintendent Di Chiro reviewed the proposed Indicators of Success for the Strategic Plan.

 

            Board members expressed concerns about clarity of the plan. Director Alexander volunteered to develop a glossary for the plan.  Directors Alexander and Patton volunteered to work on wording of the plan.

 

            The Board agreed to schedule a work session to decide when Kate Dickson should continue her work with the Board.

 

B.         Appoint Budget Committee Members

 

Chair Marr explained that the Budget Committee has two vacancies to serve from now through June 30, 2010.  Prior to this meeting, the Board interviewed applicants Curt Bacon, Pauline Black, and Rick Barth.

 

Director Massie moved that the Board reappoint Rick Barth to serve on the budget committee.  Director Alexander seconded and the motion passed unanimously.

 

Board members expressed concern that the vacancies were not advertised well enough and felt that more of the community should be made aware of these vacancies.

 

Following further discussion, Director Massie moved and Director Alexander seconded that the Board appoint a second budget committee member tonight.  The motion failed with the following roll call vote:  Alexander – yes; Massie – yes; Marr – no; Parker – no; Patton – no.

 

Director Patton moved that the Board advertise the open budget committee position and appoint the second position at the next regular meeting.  Director Massie seconded and the motion passed unanimously.

 

 

C.        Adopt Budget Calendar

           

            Chair Marr and Director Massie moved that the 2007-08 Budget Calendar be accepted with the first meeting of the budget committee being amended to April 21 and meeting notices being amended as necessary.  Following discussion, Director Marr withdrew the motion.

 

            It was agreed that the Budget Calendar will be approved at the next board meeting after board members have had time to consider their calendars.

 

            Director Massie left the meeting at 9:30 p.m.

 

D.        Memorandum of Understanding #2007-01 Between the Ashland School District and Southern Oregon Bargaining Council Regarding Extra Duty Stipends

 

            Director Alexander moved that the Board adopt Memorandum of Understanding #2007-01 Between the Ashland School District and Southern Oregon Bargaining Council regarding extra duty stipends as presented.  Director Parkers seconded and the motion passed unanimously.

 

E.         Memorandum of Understanding #2007-02 Between the Ashland School District and Southern Oregon Bargaining Council regarding Tax Sheltered Annuities

 

            Director Alexander moved that the Board adopt Memorandum of Understanding #2007-02 Between the Ashland School District and Southern Oregon Bargaining Council regarding tax sheltered annuities as presented.  Director Patton seconded and the motion passed unanimously.

 

F.         Memorandum of Understanding #2007-03 Between the Ashland School District and Southern Oregon Bargaining Council Regarding Grievance Language.

 

            Director Parker moved that the Board adopt Memorandum of Understanding #2007-03 Between the Ashland School District and Southern Oregon Bargaining Council regarding grievance language as presented.  Director Alexander seconded and the motion passed unanimously.

 

G.        Memorandum of Understanding #2007-01 Between Ashland School District and Oregon School Employees Association #42 regarding Travel Reimbursement Rates

 

            Director Alexander moved that the Board adopt Memorandum of Understanding #2007-01 between Ashland School District and Oregon School Employees Association #42 regarding Travel Reimbursement Rates as presented.  Director Parker seconded and the motion passed unanimously.

 

 

 

H.        Resolution #2007-12 for School Improvement Fund

 

            Superintendent Di Chiro recommended that the following resolution be adopted.

 

                                                RESOLUTION #2007-12

 

BE IT RESOLVED that the Board of Directors of the Ashland School District hereby approves a $600,000 increase in the appropriation of the Special Revenue Fund.  The increase will be funded by a School Improvement Fund Grant that was unanticipated at the time the 2007-08 budget was adopted.  Revenue will be recorded as 3299 (restricted grants) and expenditures as 1000 (instruction).

 

Director Alexander moved that the Board adopt Resolution #2007-12 for the School Improvement Fund as presented.  Director Patton seconded and the motion passed unanimously.

 

X.        Board Reports

 

            Board members reported on the International Walk to School Day at Walker, school election speeches, athletic events, ASF, YAAL, AHAA, Food Services Committee, Bellview Design Committee meetings, Site Councils, and Ashland Student Assistance Counselors.

 

X.        Announcements and Appointments

 

The next School House Show will be held on Tuesday, October 16, 2007.  The topic will be the Ashland High School Theater Program.

 

A Work Session will be held on Monday, October 29, 2007, at 7:00 p.m. in the District Board Room to revise the strategic plan.

 

The next regular session will be held on Thursday, November 1, 2007, at 7:00 p.m. at the Ashland Council Chambers.

 

The Oregon School Board Association Annual Convention will be held in Portland on November 9 – 11, 2007.

 

A Work Session will be held on Monday, November 19, 2007, at 4:00 p.m. in the District Board Room to review employee benefits.

 

A Budget Meeting will be held on Monday, November 26, 2007, at 7:00 pm in the District Board Room to receive an update on the district’s financial status and discuss development of the 2008-09 proposed budget.

 

Director Marr appointed Ruth Alexander and Heidi Parker to serve on the Tripartite Committee.

 

XI.       Adjournment

 

There being no further business, the meeting adjourned at 9:53 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

 



Download File
10-8-07 Regular Session.pdf

(31.7KB)
 

Today's Events - Saturday October 21 2017
Coed Varsity Water Polo
@
South Salem HS Tournament
- TBA
Girls Junior Varsity Volleyball
@
Churchill HS
- 12:00 PM
Girls JV 2 Volleyball
@
Churchill HS
- 12:00 PM
Girls Varsity Soccer
@
Marist HS
- 1:00 PM
Girls Junior Varsity Soccer
@
Marist HS
- 1:00 PM
Girls Varsity Volleyball
@
Churchill HS
- 1:15 PM
Upcoming Events - Sunday October 22 2017
Coed Varsity Water Polo
@
South Salem HS Tournament
- TBA
Employee Corner
Ashland Schools Foundation
Be an ASD Volunteer
Ashland School District - © 2017 All Rights Reserved   |   Printer friendly version   |   Site by Project A   | 
Bookmark and Share