Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session October 8, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Mat Marr ) Chair
Ruth Alexander )
Keith Massie ) Board Members
Heidi Parker )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Toni Knox, Certified Representative
Amy Korth, Classified Representative
Eleanor Buell, Student Representative
Jeanne Peterson, Administrative Assistant
I. Call to Order
The meeting was called to order at 7:01 p.m. by Chair Marr.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Marr welcomed visitors.
V. Consent Agenda
A. Approve minutes of Capital Project Advisory Committee meeting of September 6, regular session of September 10, work session of September 22, and work session of September 24, 2007.
I. Employment Recommendations
Kate Nehrbass was recommended as a .30 English Language Development Teacher at
Lauren Schaffer was recommended as a .50 French Teacher at
II. Yuko Yamanouchi, Japanese teacher at
VI. Hear Public Requests not a part of the agenda
There were no public requests.
A. YAAL Campaign Report
Amy Amrhein and Curt Bacon reported on the progress of the YAAL Campaign. Those interested in volunteering to support the campaign may contact Amy Amrhein at 601-2395 or email her at email@example.com .
B. Student and Staff Representative Reports
Student Representative, Eleanor Buell, reported on preparations for homecoming activities. She mentioned non-school dances and the need for chaperones.
Amy Korth, Classified Representative, spoke on the first Labor Management Meeting and the work of all of the classified staff in helping to create a smooth start of the year.
Toni Knox, Certified Representative, reported on the high school virtual enterprise class, counselors preparing juniors for graduation, the Catalyst program, SOU Schneider Exhibit, Middle School theater study group, the study of the Rogue River by the students at John Muir, and report cards.
C. Class Size and Enrollment Report and Information About Entering and Exiting Students Throughout the District
Superintendent Di Chiro reported that interdistrict transfers resulted in a net increase to
D. Annual Review of District Alternative Programs
Superintendent Di Chiro reported on the district alternative programs – Willow Wind, Catalyst,
E. Review Drug and Alcohol Policy, Administrative Regulation, and Incident Reports
High School administrators reported on the drug and alcohol violations for the 2006-07 school year. There were a total of 25 violations, 15 of which were at after-school events. Those will continue to be monitored closely.
Steve Retzlaff, Middle School Assistant Principal, reported on the 4 violations for the 2006-07 school year. He spoke further on middle school goals, consequences available support and transition programs.
Superintendent Di Chiro recommended that no changes be made to the policy or the administrative rule.
F. Statewide Assessment Results
Superintendent Di Chiro reviewed the 2006-07 State Assessment results. She did not give a great deal of weight to the assessment data because the data is not comparable to previous years. The district did do better, however, than the state averages. Superintendent Di Chiro briefly reviewed the report cards explaining that all of the schools were rated strong and
G. Project Management Update
H. District Financial Report
I. Superintendent Report
Superintendent Di Chiro reported on the appreciative inquiry committee and the fresh start program which will go beyond the initial 2-day activities that occur prior to the beginning of school.
VIII. Unfinished Business
A. Board Policy Revision – Second Reading
Board Policy JGAB, Use of Restraint and Seclusion was recommended for Board approval. Director Parker moved that the Board approve Board Policy Revision JGAB for second reading as presented. Director Alexander seconded and the motion passed unanimously.
IX. New Business
A. Strategic Plan
Superintendent Di Chiro reviewed the proposed Indicators of Success for the Strategic Plan.
Board members expressed concerns about clarity of the plan. Director Alexander volunteered to develop a glossary for the plan. Directors Alexander and Patton volunteered to work on wording of the plan.
The Board agreed to schedule a work session to decide when Kate Dickson should continue her work with the Board.
B. Appoint Budget Committee Members
Chair Marr explained that the Budget Committee has two vacancies to serve from now through June 30, 2010. Prior to this meeting, the Board interviewed applicants Curt Bacon, Pauline Black, and Rick Barth.
Director Massie moved that the Board reappoint Rick Barth to serve on the budget committee. Director Alexander seconded and the motion passed unanimously.
Board members expressed concern that the vacancies were not advertised well enough and felt that more of the community should be made aware of these vacancies.
Following further discussion, Director Massie moved and Director Alexander seconded that the Board appoint a second budget committee member tonight. The motion failed with the following roll call vote: Alexander – yes; Massie – yes; Marr – no; Parker – no; Patton – no.
Director Patton moved that the Board advertise the open budget committee position and appoint the second position at the next regular meeting. Director Massie seconded and the motion passed unanimously.
C. Adopt Budget Calendar
Chair Marr and Director Massie moved that the 2007-08 Budget Calendar be accepted with the first meeting of the budget committee being amended to April 21 and meeting notices being amended as necessary. Following discussion, Director Marr withdrew the motion.
It was agreed that the Budget Calendar will be approved at the next board meeting after board members have had time to consider their calendars.
Director Massie left the meeting at 9:30 p.m.
D. Memorandum of Understanding #2007-01 Between the Ashland School District and Southern Oregon Bargaining Council Regarding Extra Duty Stipends
Director Alexander moved that the Board adopt Memorandum of Understanding #2007-01 Between the
E. Memorandum of Understanding #2007-02 Between the
Director Alexander moved that the Board adopt Memorandum of Understanding #2007-02 Between the
F. Memorandum of Understanding #2007-03 Between the Ashland School District and Southern Oregon Bargaining Council Regarding Grievance Language.
Director Parker moved that the Board adopt Memorandum of Understanding #2007-03 Between the
G. Memorandum of Understanding #2007-01 Between Ashland School District and Oregon School Employees Association #42 regarding Travel Reimbursement Rates
Director Alexander moved that the Board adopt Memorandum of Understanding #2007-01 between Ashland School District and Oregon School Employees Association #42 regarding Travel Reimbursement Rates as presented. Director Parker seconded and the motion passed unanimously.
H. Resolution #2007-12 for School Improvement Fund
Superintendent Di Chiro recommended that the following resolution be adopted.
BE IT RESOLVED that the Board of Directors of the
Director Alexander moved that the Board adopt Resolution #2007-12 for the School Improvement Fund as presented. Director Patton seconded and the motion passed unanimously.
X. Board Reports
Board members reported on the International Walk to School Day at
X. Announcements and Appointments
The next School House Show will be held on Tuesday, October 16, 2007. The topic will be the Ashland High School Theater Program.
A Work Session will be held on Monday, October 29, 2007, at 7:00 p.m. in the District Board Room to revise the strategic plan.
The next regular session will be held on Thursday, November 1, 2007, at 7:00 p.m. at the Ashland Council Chambers.
The Oregon School Board Association Annual Convention will be held in
A Work Session will be held on Monday, November 19, 2007, at 4:00 p.m. in the District Board Room to review employee benefits.
A Budget Meeting will be held on Monday, November 26, 2007, at 7:00 pm in the District Board Room to receive an update on the district’s financial status and discuss development of the 2008-09 proposed budget.
Director Marr appointed
There being no further business, the meeting adjourned at 9:53 p.m.
Respectfully submitted by