Monday, September 24, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session September 24, 2007, at 5:00 p.m. in the District Board Room.  Present were:

 

Mat Marr                     )           Chair

Ruth Alexander             )

Keith Massie               )           Board Members

Heidi Parker                 )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Rick Barth

Gary DeCock, Project Manager

Richard Higgins, DLR

Geoff McPherson

 

 

I.          Call to Order

 

The meeting was called to order at 5:09 p.m. by Chair Marr.

 

II.         Roll Check

 

A roll of the board was taken and all members were present.

 

III.       Sustainable Strategies Action List

 

Richard Higgins presented a list of suggested sustainable strategies that the Board could consider adopting for the capital projects currently underway in the district.  Here is the status of each suggested strategy:

 

Strategy

Cost Implication

Site

Status

Supplemental solar heating system for restrooms

$16,000 per unit

$4,000 design fee per unit

Bellview

proceed

On Demand Water Heating Unit

None

Helman

proceed

Radiant floor heat in gymnasiums

$3-$4 per square foot

$5,000 design fee per gym

Bellview

AHS small gym

proceed

Natural ventilation in gymnasiums

$5,000 - $15,000

No additional design fee

All new gyms

proceed

Integrated photocell sensor and zoned lighting

$1- $1.15 per sq. ft.

$1,500 design fee per project

Bellview

proceed

“Solartube:” skylights

$1,000 per unit

$2,500 design fee per project

Bellview

Limited use when day lighting is not adequate

Ground source heat pump

$750,000

10% design fee

Bellview

Board approved $5,000 to study feasibility, and additional research if feasible

“Eco-Roof”

$30 per square foot

10% design fee

AHS

Determine feasibility for multi-use classroom.  Add as a design alternate if feasible.

Sunscreens on east and west sides of buildings

N/A

None

Drop from consideration

Radiant floor heat in classrooms

$50,000 per classroom

None

Drop from consideration

Bioswales

TBD

Bellview Helman

Richard will research and get back to the Board

P.V. Panels

TBD

Any qualified roof

Richard will research and get back to the Board

Revise HVAC Design Standards

Cost savings TBD

All new construction

Proceed – Richard will get more information from engineer

 

Additionally, Richard reviewed all of the current strategies already designed into all ASD capital projects.

 

The following sustainable initiatives were approved for inclusion in the Capital

Bond projects as well as the proposed additional fees for services:

 

Bellview Elementary

1)      Provide supplemental solar heating water system for Boys & Girls Restrooms – 2 locations, adjacent to grades 4-5 and grades 2-3.

a)         Construction budget – add $16,000 per unit

b)         Design fee - $4000 per unit

2)      Provide radiant heating system in the floor of the gymnasium

a)         Construction budget – add $12,000 to $16,000

b)         Design fee - $5000 per gym

c)         DLR will verify heating system compatibility with wood floor manufacturer.

3)      Provide natural ventilation system in gymnasium

a)         Included in current building design.

b)         DLR will review the wind driven rain intrusion potentially at intake and outlet locations with ASD.

4)      Provide “Solartube” skylights in spaces where day-lighting is not readily accessible.

a)         Construction budget – add $1000 per unit

b)         Design fee - $2,500 per school

c)         DLR will advise ASD was to where and how many “solartubes” be installed (i.e. Special Needs)

d)         ASD prefers the “Velux” brand of “solartubes”

5)      Provide integrated photocell sensor and zoned lighting system in classrooms

a)         Construction budget – add $1.00 to $1.15 per SF

b)         Design fee - $1500 per school

c)         “LedaLite” brand was used as the basis for this proposal

d)         DLR will review the night time shut-off control options with ASD. Ashland High School Addition/Renovation

6)      Provide radiant heating system in the floor of the new AUXILIARY gymnasium

a)         Construction budget – add $12,000 to $16,000

b)         Design fee - $5000 per gym

c)         DLR will verify heating system compatibility with wood floor manufacturer.

 

7)      Provide natural ventilation system in gymnasium

a)         Included in current building design.

b)         DLR will review the wind driven rain intrusion potentially at intake and outlet locations with ASD.

 

Helman Elementary School Addition

8)      Provide natural ventilation system in gymnasium

a)         Included in current building design.

b)         DLR will review the wind driven rain intrusion potentially at intake and outlet locations with ASD.

 

Additional sustainable features were discussed and the following instructions were

issued to DLR:

 

Bellview Elementary

9)      DLR has been authorized to proceed with reviewing the feasibility of the ground source heat pump system.

a)         The engineer will collect design information to perform the assessment (i.e. ground coefficient of heat dissipation)

b)         The engineer will perform an initial assessment to determine the design parameters for the system. Specifically the ground loop configuration – horizontal trenches or drilled wells and subsequent size of piping field.

c)         The engineer will prepare a ROM construction budget for the proposed solution.

d)         ASD has approved an hourly not-to-exceed fee of $5000 for the above outline scope of services.

e)         DLR will work with the engineer to complete feasibility analysis asap.

10)    Verify stormwater drainage and/or detention provisions

a)         Does the current design include a bio-swale?

b)         If yes, does the code require enclosing bio-swale with fencing?

c)         How is on-site stormwater detention being addressed – detention area, permeable asphalt surfacing, or underground, piped detention?

 

 

 

Helman Elementary

11)       Verify stormwater drainage and/or detention provisions.

12)       Review On-Demand water heating.      

            a)         Assess the system efficiency and appropriate use.

 

Ashland High School

13)    Review the possibility of creating an outdoor demonstration lab on the roof of the multiple purpose instructional space adjacent to the auxiliary gym

a)         DLR to confer with local (Portland) sources regarding a budget cost for approximately 1400 SF eco-roof installation.

b)         DLR will report back to ASD in one week.

 

Ashland School District Design Standards

14)    If the School District were to adopt a policy of designing “HVAC systems to meet design temperatures for 85% of the hours in a year and accept nonsimultaneous cooling of some spaces” what are the thermal comfort implications?

a)         How would the system perform if the School District were to change to year-round schools?

b)         Roughly, how hot will the classrooms get on a 103 degree day?

c)         Can the system be controlled remotely and at the point of use?

d)         What impact would the inclusion of ceiling fans have in the classrooms?

15)    DLR will prepare a ROM budget for photovoltaic panel

a)         City of Ashland power limits the buy-back power to 10 – 30 kva

b)         City of Ashland Power has accept a net billing policy.

c)         DLR will review with structural engineer the implications of making provision in the current roof design for future installation of PV panels.

            Based upon the notes, comments, instructions and authorizations to proceed, DLR will prepare a A/Es services contract amendment and forward it to ASD for immediate signature. Upon receipt of the written, authorization DLR will immediately prepare a timeline and completion schedule for the items outlined above. Concurrently, DLR will conduct an assessment of the impact these revisions, changes, or additional strategies have on the original contract schedule. DLR will prepare a revised schedule and submit it to ASD.

 

 

 

Follow- up: 

1.      Richard will report back on identified strategies within two weeks.

2.      Gary will consult with Geoff on dry wall surface issues.

 

Juli summarized the progress on review of the D&D documents.  She met with AHS staff (Jeff, Karl, Betsy, and music teachers) and noted all of their comments.  She also reviewed the Helman plans with Susan.  Bellview and Walker review is scheduled this week.  Gary is providing technical review, and he will meet with Juli to consolidate those comments.

 

 

VI.       Adjournment

 

There being no further business, the meeting adjourned at 8:54 p.m.

 

Respectfully submitted by Jeanne Peterson, Administrative Assistant.

 

 

                                                                                                                                   

Chair                                                                Clerk

 

 



Download File
9-24-07 Work Session.pdf

(32.7KB)
 

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