Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session September 10, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Mat Marr ) Chair
Ruth Alexander )
Keith Massie ) Board Members
Heidi Parker )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Daniel Cazares, Certified Representative
Jeanne Peterson, Administrative Assistant
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Marr.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Marr welcomed visitors. Chair Marr introduced John Muir teachers, parents and students who expressed thanks to the School Board for the creation of the
V. Consent Agenda
A. Approve minutes of Capital Project Advisory Committee meeting of August 9, regular session of August 13, work session of August 15, and work session of August 18, 2007.
I. Employment Recommendations
Katie Holden was recommended as a half-time temporary Wilderness Charter School Teacher replacing Jim Haim who is on half-time leave of absence.
Atsuko Murakami was recommended as a .17 temporary Japanese Teacher at
II. Request for Leave of Absence
Jim Haim, Ashland High School Wilderness Charter School Teacher, submitted a request for a half-time leave of absence for the 2007-08 school year. It was recommended that his request be approved as presented.
C. Athletic Trainer Services Agreement
The Athletic Trainer Services Agreement for the 2007-08 school was recommended for approval. This agreement totals $27,330 which reflects a 3% increase over the previous year due to inflation.
D. Southern Oregon Child Study Treatment Center Youth Advocate Agreement for the 2007-08 school year
The Southern Oregon Child Study Treatment Center Youth Advocate Agreement for the 2007-08 school year was recommended for approval. This agreement totals $36,595 which reflects a 3.5% increase due to inflation.
The Southern Oregon Child Study Treatment Center Agreement for the 2007-08 and 2008-09 school years was recommended for approval. The agreement totals $331,780 which reflects a 29% increase due to additional funding for the program from the state.
The Lithia Springs School Agreement for the 2007-08 and 2008-09 school years was recommended for approval. The agreement totals $857,098 which reflects a 15% increase due to additional funding for the program from the state.
G. Pinehurst Agreement
The Pinehurst Agreement for the 2007-08 school year was recommended for approval. This agreement reflects no increases.
Director Alexander moved that the consent agenda be approved as presented. Director Parker seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
Amy Amrhein reported that a campaign committee has been organized for the Youth Activity and Academics Levy (YAAL). Canvassing and lawn signs will be done in October. She explained that the YAAL includes the entire school district, is levied by the school, and will cost $1.29 per thousand of assessed value. It will include activity support and classroom support.
Pauline Black spoke in support of the library levy. Since the county plans to open all county libraries, the levy will only cost 20 cents per thousand for the first year and 25 cents per thousand for the second year.
A. Student and Staff Representative Reports
Daniel Cazares, Certified Representative, expressed admiration for the superintendent and Board and how dedicated the teaching staff is.
B. School Start Up and Enrollment Report
Superintendent Di Chiro reported on the enrollment emphasizing that the middle and high school figures need more time to solidify. Overall, enrollment is down by 85 students.
C. Adequate Yearly Progress Report for 2006-07
Superintendent Di Chiro explained that the Adequate Yearly Progress Report assesses whether or not schools and districts are meeting the goals of the No Child Left Behind Act. Even though our academic and achievement progress has improved overall across the district, we did not meet the marks on some schools. We are looking at the math curriculum for special education students at the high school. Also, John Muir needs two years of data before Adequate Yearly Progress can be reported. The Board will receive a report in October for a three-year comparison of the data.
Chair Marr urged community members to ask senators to vote no on reauthorization of the No Child Left Behind Act.
D. Project Management Update
Gary DeCock, Project Manager, gave a report on the school projects.
E. Report on School Maintenance Work
Geoff McPherson, Maintenance Coordinator, gave a report on the summer maintenance projects.
F. District Financial Report
Pam Lucas, Business Manager reported on the district finances as of August. She further discussed the results of the district bond investments since August 31, 2007. The total interest earned at that time was $490,446.56.
G. Board Reports
Board members reported on design team meetings, Board/Administrator retreat, Welcome Back Breakfast, football games, CPAC meetings, workshop on green roofs, Bellview registration, volunteers, and
H. Superintendent Report
Superintendent Di Chiro reported on opening of schools, the summer library program, tax sheltered annuity requirements, and employee insurance.
VIII. Unfinished Business
There was no unfinished business.
IX. New Business
Karl Kemper reviewed the Ashland High School Athletic Department Academic Policy and recommended its approval for another year. Mr. Kemper also gave the annual report on the 2006-07 athletic program.
Director Massie moved that the Board continue the Ashland High School Athletic Department Academic Policy as recommended. Director Alexander seconded and the motion passed unanimously.
B. Change Date of
Superintendent Di Chiro explained that she and the Board will be attending the Oregon School Boards Convention in
C. Establish Annual District-Board Goals
Director Parker read Board Policy AE on District Goals. The Board amended the proposed goals, and gave Superintendent Di Chiro the discretion to reorder the subsets.
Director Patton moved and Director Parker seconded to extend the meeting 15 minutes. The motion passed with the following roll call vote: Alexander – yes; Massie – no; Marr – yes; Parker – yes; Patton – yes.
Director Massie moved that the Board approve the proposed 2007-08 District Board Goals as amended. Director Patton seconded and the motion passed unanimously.
A copy of the final goals are attached hereto and become a part of these minutes.
D. Announce Budget Committee Vacancies and Establish Process and Deadline for Filling Vacancies, and Discuss November Budget Meeting Plans
The Board announced that the Budget Committee has two vacancies beginning immediately and ending June 30, 2010. Director Parker moved that the Board use the same process as last year to appoint new budget committee members. Director Massie seconded and the motion passed unanimously.
E. Board Policy Revisions – First Reading
New Board Policy JGAB, Use of Restraint and Seclusion, was recommended for first reading. Following discussion, Director Parker suggested in the Administrative Rule that an incident should also be reported to the Director of Student Services.
Director Alexander moved that the Board approve Board Policy JGAB for first reading as presented. Director Parker seconded and the motion passed unanimously.
X. Announcements and Appointments
The Board will hold a Work Session on Tuesday, September 11, 2007, at 3:00 p.m. in Room 10 of Lincoln School for an
The School Board will hold a Work Session on Wednesday, September 12, 2007, from 9:00 to 10:30 a.m. at
The School Board will hold a Work Session on Wednesday, September 12, 20076, from 2:30 to 4:00 pm at
The School Board will hold a retreat on Saturday, September 22, 2007, from 8:30 am to 3:00 pm at
A Work Session will be held on Monday, September 24, 2007, at 7:00 p.m. to discuss facilities and where we are on the bond. The location is yet to be determined.
A Work session will be held on Monday, October 8, 2007, at 6:30 p.m. in the Ashland Council Chambers to interview budget committee member applicants.
The next regular session will be held on Monday, October 8, 2007, at 7:00 p.m. at the Ashland Council Chambers.
The Board scheduled a work session to be held Monday, October 22, 2007, at 7:00 pm in the District Board Room to discuss employee benefits.
There being no further business, the meeting adjourned at 10:13 p.m.
Respectfully submitted by
District Goals: 2007-08
Final Board Approval 9-10-07
Goal 1: Ensure that each student make continuous improvement towards meeting or exceeding state standards in reading/language arts and mathematics.
A. Adopt Continuous Improvement Plan (CIP) Strategic Measurable Attainable Realistic Timely (SMART) Goals and implement action plans.
B. Utilize Professional Learning Communities (PLC’s) to determine essential learning for all students and to use formative assessments to track student progress.
C. Develop Personal Education Plans for all students in grades 7-12. Ensure that these plans are relevant and serve as a meaningful planning tool for students and families.
D. Establish a committee to work on the AHS redesign to respond to both declining enrollment and high school reform issues.
E. Begin math articulation work K-12 and establish immediate needs for math textbook replacement at AHS.
F. Utilize effective communication strategies to inform our community about progress on student achievement.
Goal 2: Complete and begin implementing the District’s Strategic Plan.
A. Develop strategies and indicators of success for each strategic direction for Board approval on 10-8-07. Develop action plans for adopted strategies for Board review on 12-10-07
B. Schedule staff, students and community meetings to report on Strategic Plan development- January 2008
C. Progress report made to the Board by 5-12-08 (annual)
D. Review and revise plan as needed by 6-30-08 (annual)
E. Publish Strategic Plan updates on the district website.
Capital Improvement Projects
Goal 3: Effectively monitor and support the Capital Construction Projects funded by the November 2006 General Obligation Bond to keep on budget on schedule.
A. Utilize the Capital Projects Advisory Committee (CPAC) to provide oversight to all capital projects.
B. The Executive Committee will meet weekly with the Project Manager to review progress on all work.
C. Provide monthly reports to the Board on project progress, budget, schedule, and bond investments and interest earnings.
D. Adopt sustainability standards that can be applied to all Bond projects.
E. Develop plan for student, staff and facilities relocation during construction phase – January 2008
F. Maintain updated Budget and Schedule and meet key schedule benchmarks.
G. Utilize the District newsletter, website, and other communication strategies to keep staff, students, and the public informed about progress on capital projects.
Youth Activities and Academics Levy
Goal 4: Replace the Youth Activities Levy with a school district local option levy entitled the Youth Activities and Academics Levy (YAAL).
A. Work with campaign committee to pass the local option levy on the November 6, 2007 ballot.
B. Develop a decision making and budgeting process that will assist the District in making the transition from the YAL to the YAAL.
C. Utilize all available communication strategies to keep the public informed about the issues related to the YAAL.
Research and Development Items:
High school redesign.
Second Language Instruction K-12.
· 7/8 to high school articulation for Spanish program
· Study of elementary second language program
Realignment of district goal setting cycle with strategic planning process.
Develop 5 year technology replacement plan. Include budget for replacing technology in new libraries.
Consider strategies for staff recruitment that help the district work towards our diversity goals.
In district redesign planning consider opportunities for innovative programs that draw students into the district.
RCC and SOU partnerships for students including Vocational Arts 2nd semester at AHS.
Evaluate workforce housing options.