Monday, July 09, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session July 9, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:

 

Heidi Parker                 )           Chair

Ruth Alexander             )

Keith Massie               )           Board Members

Mat Marr                     )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Media Representative

Jeanne Peterson, Administrative Assistant

 

I.          Call to Order

 

The meeting was called to order at 7:01 p.m. by Chair Parker.

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

A roll of the board was taken and all members were present.

 

IV.       Welcome Visitors

 

Chair Parker welcomed visitors.

 

V.        Swear in New Board Member

 

            Chair Parker swore in Keith Massie as a new board member.  The completed Oath of Office is attached hereto and becomes a part of these minutes. 

 

VI.       Organization of the Board for the 2007-08 School Year

 

            A.        Election of Chair

 

            Director Patton nominated Mat Marr as Chair.  Director Alexander seconded and the nomination passed unanimously.     The meeting was turned over to Chair Marr.

 

B.         Election of Vice Chair

 

            Director Parker nominated Director Alexander as Vice-Chair.  Chair Marr seconded and the motion passed unanimously.

 

C.        Establish Adjunct Responsibilities of Board Members

 

            The Board established adjunct responsibilities of Board members for the following committees.

 

            Ashland Arts Advocates Representative – Alexander

            Ashland Schools Foundation Representative – Alexander

            Capital Projects Advisory Committee – Alexander and Parker

            Certified Contract Maintenance Committee – Parker

            District Newsletter Facilitator- Alexander

            District Wellness Advisory Council – Massie

            ESD Budget Committee – Patton

            Executive Oversight – Marr

            Food Services Committee – Marr

            Labor Management Classified Committee – Alexander

            Legislative Liaison - Marr

            Levy Campaign Committee Representative – Massie

            Youth Activities Levy Committee – Patton

            YAL/LOL Transition Team – Parker and Patton

            Site Design and Construction Committees:

                        Bellview – Marr and Massie

                        AHS – Parker and Patton

                        Helman – Patton

                        Walker – Massie

                        AMS – Parker

                        Willow Wind – Parker

 

VII.      Consent Agenda

 

A.        Approve minutes of Capital Project Advisory Committee meeting of May 15; Budget Committee Meeting of May 21; Design Team Work Session of May 24; Design Team Work Session of May 25; Capital Project Advisory Committee meeting of June 4; Regular Session and Budget Hearing of June 11; Executive Session of June 20; and Executive, Special and Work Sessions of June 25, 2007.

 

B.         Personnel

 

I.          Employment Recommendations

 

            Art Fortgang was recommended as a half-time temporary Science Teacher at Ashland High School replacing Rebecca DeSalvo who will be on leave the first semester.

 

            James Hagemann was recommended as a full-time temporary Health Teacher at Ashland Middle School replacing Jamie Haden who will be on leave.

 

            Kimberley Healy was recommended as a half-time probationary French Teacher at Ashland High School replacing Lauren Schaffer who retired.

 

            Susan Hunt was recommended as a .80 Kindergarten Teacher at Walker Elementary replacing Nan Knights who was on a temporary contract.

 

            Kathleen Mateas was recommended as a full-time temporary Primary Teacher at Walker Elementary replacing Lynette Kelly.

 

            Laura Rogers was recommended as a full-time probationary Primary Teacher at Bellview Elementary replacing Susan Jessie who retired.

 

            James Tharp was recommended as a half-time probationary PE teacher at Ashland Middle School replacing Angela Johnson who was transferred.

 

            Wendy Werthaiser-Kent was recommended as a .33 probationary Speech Teacher at Ashland High School replacing Susan Thorngate who was reassigned.

 

II.         Request for Leave of Absence

 

            Barbie Hobein, Ashland High School Spanish Teacher, requested a full-time leave of absence through November 19, 2007.  She will then continue her leave of absence on a half-time basis for the balance of the school year. 

 

C.        Appoint Clerk

 

It was recommended that Juli Di Chiro, Superintendent, be appointed Clerk for the 2007-08 School Year.

 

D.        Appoint Budget Officer

 

            It was recommended that Pamela Lucas, Business Manager, be appointed Budget Officer for the 2007-08 School Year.

 

E.         Designate Custodian of Funds

 

It was recommended that the Superintendent and the Business Manager both be designated as custodians of funds so, in the event one or the other of them is indisposed, business can go on as usual.

 

F.         Select Official Banks

 

            It was recommended that the district use Bank of America, D.A. Davidson & Company – First Interstate Bank, Peoples Bank of Commerce, Premier West Bank, Sterling Savings Bank, Umpqua Bank, U S Bank, Washington Mutual Bank, Wells Fargo, and the Local Government Investment Pool as the official banks for the 2007-08 school year.

 

G.        Establish Time and Place of Official Meetings

 

            It was recommended that official regular school board meetings be held at 7:00 p.m. in the Ashland Council Chambers on the second Monday of each month.  The Board will reserve the fourth Monday of each month for a Board Work Session as needed.

 

 

H.        Name of Official Newspapers

 

            It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.

 

I.          Review of Student-Employee Representatives to the School Board

 

            It was recommended that the Board continue to have a representative from the student, certified, and classified groups.

 

J.          Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2007-08 School Year

 

            It was recommended that Juli Di Chiro be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2007-08 school year.

 

Several corrections were made to board minutes.  Director Parker moved that the Board approve the consent agenda as amended. Director Alexander seconded and the motion passed unanimously.

 

VIII.     Hear Public Requests not a part of the agenda

 

There were no public requests.

 

IX.       Reports

 

A.        Briscoe Art Wing

 

            Dave Scoggins reported on the volunteer hours completed and fundraisers during the year.        

 

B.         Continuous Improvement Plan

 

Juanita Fagan reported on the Continuous Improvement Plan.  She reviewed the goals and programs implemented during the last two years. Ms. Fagan reported on student learning problems as well as standards for success.  The actual Continuous Improvement Plan will be presented to the Board for approval in September.

 

C.        Project Management Update

 

            Gary DeCock, Project Manager, reported on all of the school projects.   

 

D.        Report on Sale of Bonds

 

            Pam Lucas reported that over $1 million was generated on the bond over what was asked of voters.  The tax rate will be 1.95% as stated to the voters.  Superintendent Di Chiro explained that, if 85% of the funds were not expended in three years, the district would have to explain that to the Internal Revenue Service and the rebate would go to the Internal Revenue Service.

 

E.         Board Report

 

Board members reported on the Capital Project Advisory Committee meetings, the July 4th parade, the Local Option Levy Committee, the district retirement celebration, the School Board Review on School House, and student activities.

 

 

F.         Superintendent Report

 

            Superintendent Di Chiro reported on hiring of certified staff, summer library schedule, and the asbestos abatement and carpet replacement in the District Office.

 

X.        Unfinished Business

 

            A.        Board Policy Revision – Second Reading

 

Board Policy IKF, Graduation Requirements, was recommended for second reading.  Director Alexander moved that Revised Board Policy IKF be approved for second reading as presented.  Director Parker seconded and the motion passed unanimously.  A copy of the revised policy is attached hereto and becomes a part of these minutes.

 

XI.       New Business

 

A.        Approve Changes in Student Handbooks

 

            The changes to the elementary handbooks and the Willow Wind handbook were presented to the Board for approval.  Several amendments were made to the elementary handbooks.

 

            Director Massie moved that the Board approve the student handbook changes as amended.  Director Alexander seconded and the motion passed unanimously.

 

B.         Ashland Public Library Levy Resolution

 

            The following resolution was presented to the Board for consideration.

 

                                                RESOLUTION #2007-10

 

Whereas: Literate, informed citizens are essential to the vitality of our city and survival of our democratic institutions;

 

Whereas: Public libraries serve as gathering places and as community centers that are at the heart of our unique communities;

 

Whereas: Public libraries enhance the services of schools by providing resources and services to youth that foster lifelong literacy;

 

Whereas: The Ashland School District Board resolved in April, 2007 to support Measure 15-75, the levy to provide three years of financial support for the operation of all Jackson County libraries;

 

Whereas: The Ashland School District is providing much-needed library services to the public this summer;

 

Whereas: The Ashland Public Library enhances and supports the core mission of the public school system;

 

Now therefore:

 

We proclaim and resolve that it is in the best interest of the students of Ashland Public Schools that we support the Ashland Public Library

 

And

 

We express our support for the Measure placed by the City of Ashland on the September ballot, a levy to provide two years of financial support for the operation of the Ashland Public Library.

 

Director Massie moved that the Board approve Resolution #2007-10 regarding support for the Ashland Public Library Levy as presented.  Director Patton seconded and the motion passed unanimously.

 

The Board took a break at 8:30 p.m. and reconvened at 8:36 p.m.

 

C.        Local Option Levy

 

            The Board discussed the Local Option Levy and clarified that the Board’s goal is to come to consensus on a general direction for staff on such a levy option.  Chuck Keil and Amy Amrhein gave a PowerPoint presentation on the Local Option Levy.

 

            The consensus of the Board was to pursue the Local Option Levy to replace the Youth Activity Levy and hold a November 2007 election.

 

XII.      Announcements and Appointments

 

The next regular session will be held on Monday, August 13, 2007, at 7:00 p.m. at the Ashland Council Chambers.

 

The Board will hold a Work Session on Friday, August 17, 2007, to discuss annual goals.  The time and location is yet to be determined.

 

The Board will hold a Work Session on Monday, July 16, 2007, from 5:00 to 7:00 p.m. to further discuss the Local Option Levy.  A Special Session may be held to award a bid for the lighting project.

 

The Board will schedule a Work Session regarding the eco-charrette.

 

XIII.     Adjournment

 

There being no further business, the meeting adjourned at 9:59 p.m.

 

Jeanne Peterson, Administrative Assistant



Download File
7-9-07 Regular Session.pdf

(201.6KB)
 

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