Monday, June 11, 2007

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session June 11, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:

 

Heidi Parker                 )           Chair

Ruth Alexander             )

Amy Amrhein   )           Board Members

Mat Marr                     )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Trisha Mullinnix, Certified Representative

Amy Korth, Classified Representative

Molly McGuire, Student Representative

District Administrators

Media Representative

 

I.          Call to Order

 

The meeting was called to order at 7:01 p.m. by Chair Parker.

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

A roll of the board was taken and all members were present.

 

IV.       Welcome Visitors

 

Chair Parker welcomed visitors.

 

Director Patton introduced Len Eisenberg who spoke on the Briscoe Geology Park.

 

V.        Consent Agenda

 

1.         Approve minutes of Construction Project Advisory Committee meeting of April 30; Budget Committee meeting of May 8; Special, Regular and Executive Sessions of May 14; Special Session of May 21; Supplemental Budget Hearing, Special and Work Sessions of May 25,  and Work Session of June 1, 2007. 

 

2.         Personnel

 

a.         Employment Recommendations

 

            Joel Cicerrella was recommended as a .17 English Teacher at Ashland High School on a 1039 contract. 

 

            Robin Hawley was recommended as a probationary full-time Willow Wind teacher.  Ms. Hawley filled this position on a temporary contract this past year.

 

            Butch McBaine was recommended as a .17 English Teacher at Ashland High School on a 1039 contract. 

 

            Tia McLean was recommended as a full-time probationary Kindergarten-First Grade Teacher at Helman Elementary.  This is a new position based on student need. 

 

            Jason Miller was recommended as a probationary half-time French Teacher at Ashland High School replacing Lauren Schaffer who retired. 

 

            Nancy Sirski was recommended as a probationary full-time primary teacher at Walker Elementary School replacing Trisha Mullinnix who retired. 

 

            Mike Titus was recommended as a .50 Automotive Teacher at Ashland High School on a 1039 contract. 

 

            Janet Voorhies was recommended as a probationary full-time Site Based Special Education Teacher at Ashland Middle School replacing Kate Sullivan who was transferred.

 

3.         Approve Bonding of Superintendent and Business Manager

 

Currently, the superintendent and business manager are each bonded in the amount of $100,000.  The premiums on these bonds are $275 each.  It was recommended that the Board approve the bonding of the superintendent and business manager in the amount of $100,000 each and that the business manager be responsible to acquire those bonds.

 

4.         Certified Employee Agreement

 

            The proposed three-year Certified Employee Agreement was recommended for Board approval as presented.

 

5.         Classified Employee Agreement

 

            The proposed four-year Classified Employee Agreement was recommended for Board approval as recommended.

 

The budget committee minutes of May 8 were corrected to reflect the absence of Director Alexander.  The board minutes of May 14 were corrected to reflect the correct spelling of Lawson Inada.  The board minutes of April 30 were corrected to reflect Capital Project Advisory Committee rather than Construction Project Advisory Committee. 

 

Director Marr moved that the Board approve the consent agenda as amended. Director Amrhein seconded and the motion passed unanimously.

 

 

 

 

 

VI.       Hear Public Requests not a part of the agenda

 

There were no public requests.

 

VII.      Reports

 

1.         Student and Staff Representative Reports

 

            Molly McGuire, Student Representative, reported on finals week, the high school graduation, and the Senior All Night Party.

 

            Amy Korth, Classified Representative, commented on the end of year activities.

 

            Trisha Mullinnix, Certified Representative, reported on students traveling out of the country this summer for various activities, the AHS Choir/Band/Orchestra traveling to China, and the district retirement celebration.

 

2.         Ashland Schools Foundation

 

Director Amrhein reported on the annual fund drive and the scheduled retreat of Foundation members.

 

3.         Project Management Update

 

            Gary DeCock, Project Manager, reported on the activities completed in the last month on construction projects, and announced the Bond Open House scheduled for June 20 from 5:00 to 8:00 p.m. in the Ashland Middle School Commons.

 

            Gordon Odette reported that the lighting package will be distributed this week.

 

4.         Elementary Early Dismissal

 

            Elementary principals reported on the early dismissal times on Wednesdays for the next school year.  Each school will have child care so the impact on parents is minimal.  Significant work will be completed on the professional learning communities during the early release time.  The school times will be as follows:  Monday, Tuesday, Thursday, Friday will be 8:15 a.m. to 2:45 p.m.; Wednesday will be 8:15 a.m. to 1:30 p.m.

 

5.         District Financial Report

 

Pam Lucas reviewed the May financial report and everything is on schedule. 

 

6.         Update on Bond Sale

 

            Pam Lucas reported that pricing of bonds will begin 6:00 a.m. on June 12.  Superintendent Di Chiro reported that Dave Taylor of Seattle Northwest Securities will present information to the Capital Project Advisory Committee on July 2.  Board members were invited to attend that meeting.

 

 

 

7.         Board Reports

 

Board members reported on graduation, international travel policy, AHS Choir concert and orchestra concert, design meetings, food service committee, senior projects, Senator Wyden’s round table on NCLB, Local Option Bill, the Wellness Committee, and AHS efforts toward academic improvements.  Director Amrhein encouraged the Board to address declining enrollment and financial difficulties; to support the professional staff and superintendent; complete business in a timely fashion.  The Board awarded Director Amrhein with a plaque in appreciation of her years of service as a Board Member.

 

8.         Superintendent Report

 

Superintendent Di Chiro reported on the high school graduation, the A on Grizzly Peak explaining that it is not a school sponsored event and is placed on private property; the June 12 RVTV show will cover the School Board Review; and the district retirement party.

 

VIII.     Unfinished Business

 

1.         Appoint Local Option Committee Members

 

            Director Alexander moved that the Board appoint Amy Amrhein, Lynn Constantino, Chuck Keil, Keith Massie and Dan Thorndike to serve on the Local Option Committee.  Director Marr seconded and the motion passed unanimously.

 

IX.       New Business

 

1.         Consider the District’s Draft Findings Supporting Exemption From Competitive Bidding

 

            There was no public comment on the district’s Draft Findings Supporting Exemption From Competitive Bidding.

 

            Gordon Odette responded to questions from the Board Members.

 

            Director Marr moved that the Board accept the District’s Draft Findings and Support Exemption From Competitive Bidding for the Ashland High School construction project.  Director Amrhein seconded and the motion passed unanimously.

 

2.         Request for Proposal for AHS Construction Project Contractor

 

Gordon Odette reviewed the Request for Proposal for AHS Construction Project Contractor.  Director Marr provided suggested amendments.  Director Amrhein moved that the Board approve the Request for Proposal for an Ashland High School Construction Project Contractor as amended.  Director Marr seconded and the motion passed unanimously.

 

 

 

 

3.         Proposed 2007-08 Sodexho Agreement

 

            Pam Lucas presented the proposed amendment to the Sodexho Agreement for board approval.  The proposed budget reflects a 50 cent per meal increase at all schools. 

 

            Director Patton moved that the Board approve the 2007-08 proposed amendments to the Sodexho Agreement as recommended.  Director Alexander seconded and the motion passed unanimously.

 

            Director Marr moved that the Board adopt the revised student meal price structure as outlined in the food service management project.  Director Alexander seconded and the motion passed unanimously.

 

4.         Approve Election Results

 

            Director Alexander moved that the Board approve the May 15, 2007, election results as presented.  Director Patton seconded and the motion passed unanimously.

 

5.         Budget Resolutions for 2007-08

 

It was recommended that the Board accept Resolutions #2007-05, 2007-06, 2007-07 and 2007-08 as follows:

 

RESOLUTION #2007-05

 

BE IT RESOLVED that the Board of Directors of the Ashland School District hereby adopts the budget for 2007-08 in a total sum of $83,692,117 now on file in the district office.

 

                              RESOLUTION #2007-06

 

BE IT RESOLVED that for the fiscal year beginning July 1, 2007, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed:

 

General Fund:

      Instruction                                                              12,017,351            Support Services      9,891,092

      Facilities Acquisition & Construction                              75,700

      Other Uses                                                                  202,000

      Operating Contingencies                                              560,000

TOTAL GENERAL FUND                                         22,746,143

 

Special Programs Fund

      Instruction                                                                4,539,217

      Support Services                                                      1,260,138

      Enterprise & Community Services                                801,762

      Facilities Acquisition & Construction                            350,000

TOTAL SPECIAL PROGRAMS FUND                       6,951,118

                             

Capital Projects:

      Support Services                                                         114,216

      Facilities Acquisition & Construction                       20,020,400

      Contingencies                                                           5,000,000            Unappropriated Fund Balance                                                                        23,159,584

TOTAL CAPITAL PROJECTS FUND                       48,294,200

 

Internal Service:

      Support Services                                                      1,528,000

 

Debt Service:

      Other Uses                                                               4,172,656

     

TOTAL ALL FUNDS                   $83,692,117

 

                              RESOLUTION #2007-07

 

BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value and in the amount of $4,170,764 for bonds; and that these taxes are hereby imposed and categorized for tax year 2007-08 upon the assessed value of all taxable property within the district. 

 

                                          RESOLUTION #2007-08

 

BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows:

                                                   Education            Excluded from Limitation

      General Fund               $4.1601/$1,000

      Debt Service Fund                                             $4,170,764

 

Director Alexander moved and Director Amrhein seconded that the Board approve Resolutions 2007-05, 2007-06, 2007-07, and 2007-08 as presented.

 

Director Marr appreciated the strong fiscal discipline of the proposed budget, but expresse4d concern about technology and textbook increases at the same time we are reducing staff.  Chair Parker emphasized that she would like the Board to develop priorities in case we receive extra money or have to make reductions.

 

The motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – no; Patton – yes.

 

6.         Resolution Regarding Volunteer Workers’ Compensation

 

            Pam Lucas explained that the district’s Workmens Compensation Carrier recommends Board approval of the following resolution.

 

                        RESOLUTION #2007-09

 

            A RESOLUTION EXTENDING WORKERS’ COMPENSATION COVERAGE TO VOLUNTEERS OF JACKSON COUNTY SCHOOL DISTRICT NO. 5.

 

            WHEREAS, the Jackson County School District No. 5 elects the following:

 

            Pursuant to ORS 656.031, workers’ compensation coverage will be provided to the classes of volunteer workers as indicated below and listed on the Volunteer Election Form.

 

            Board Members – Public Officials on unpaid boards will be covered only for administrative and clerical functions while performing their authorized duties as elected officials.

 

            Other Volunteers – Non-public safety volunteers and board members volunteering for duties other than administration and clerical functions will use the Volunteer; Election Form to keep track of their hours and have their assumed payroll reported in the correct Class Code for all their types of work using Oregon minimum wage.

 

A roster of active board members and volunteers will be kept monthly for reporting purposes and submitted to SDAO quarterly or more frequently upon request.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Jackson County School District No. 5 to provide workers’ compensation coverage as indicated above.

 

Director Patton moved that the Board approve Resolution 2007-09 as presented.  Director Alexander seconded and the motion passed unanimously.

 

7.         Board Policy Revision – First Reading

 

            Revised Board Policy IKF, Graduation Requirements, was recommended for first reading as presented.

 

            Director Marr moved that the Board approved Revised Board Policy IKF for first reading as presented.  Director Amrhein seconded and the motion passed unanimously.

 

8.         Summary of Superintendent’s Evaluation

 

            Director Amrhein moved to extend the meeting 15 minutes.  Director Marr seconded and the motion passed with the following roll call vote:  Alexander – no; Amrhein – yes; Marr – yes; Parker – yes; Patton – yes.

 

            Chair Parker presented the evaluation of the superintendent.  Director Amrhein moved that the Board approve the superintendent’s evaluation as presented.  Director Marr seconded and the motion passed unanimously.

 

 

 

 

X.        Announcements and Appointments

 

The District Retirement Party will be held on Tuesday, June 12, 2007, from 4:00 to 5:30 p.m. at the Standing Stone.

 

A School House Program will be aired on Tuesday, June 12, 2007, at 6:00 p.m. to discuss the School Board Year End Review.

 

The Bond Open House will be held on June 20, 2007, from 5:00 to 8:00 p.m. at the Ashland Middle School Commons.

 

The Board will hold a Work Session on Monday, June 25, 2007, at 7:00 p.m. in the District Board Room.  The agenda is yet to be determined.

 

A Capital Project Advisory Committee meeting will be held on Monday, July 2, at 7:00 p.m. in the District Board Room.

 

The next regular session will be held on Monday, July 9, 2007, at 7:00 p.m. at the Ashland Council Chambers.

 

XI.       Adjournment

 

There being no further business, the meeting adjourned at 10:06 p.m.

 

Jeanne Peterson, Executive Secretary



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