Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session June 11, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Amy Korth, Classified Representative
Molly McGuire, Student Representative
I. Call to Order
The meeting was called to order at 7:01 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors.
Director Patton introduced Len Eisenberg who spoke on the
V. Consent Agenda
1. Approve minutes of Construction Project Advisory Committee meeting of April 30; Budget Committee meeting of May 8; Special, Regular and Executive Sessions of May 14; Special Session of May 21; Supplemental Budget Hearing, Special and Work Sessions of May 25, and Work Session of June 1, 2007.
a. Employment Recommendations
Joel Cicerrella was recommended as a .17 English Teacher at
Robin Hawley was recommended as a probationary full-time Willow Wind teacher. Ms. Hawley filled this position on a temporary contract this past year.
Butch McBaine was recommended as a .17 English Teacher at
Tia McLean was recommended as a full-time probationary Kindergarten-First Grade Teacher at Helman Elementary. This is a new position based on student need.
Jason Miller was recommended as a probationary half-time French Teacher at
Nancy Sirski was recommended as a probationary full-time primary teacher at
Janet Voorhies was recommended as a probationary full-time Site Based Special Education Teacher at
3. Approve Bonding of Superintendent and Business Manager
Currently, the superintendent and business manager are each bonded in the amount of $100,000. The premiums on these bonds are $275 each. It was recommended that the Board approve the bonding of the superintendent and business manager in the amount of $100,000 each and that the business manager be responsible to acquire those bonds.
4. Certified Employee Agreement
The proposed three-year Certified Employee Agreement was recommended for Board approval as presented.
5. Classified Employee Agreement
The proposed four-year Classified Employee Agreement was recommended for Board approval as recommended.
The budget committee minutes of May 8 were corrected to reflect the absence of Director Alexander. The board minutes of May 14 were corrected to reflect the correct spelling of Lawson Inada. The board minutes of April 30 were corrected to reflect Capital Project Advisory Committee rather than Construction Project Advisory Committee.
Director Marr moved that the Board approve the consent agenda as amended. Director Amrhein seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
1. Student and Staff Representative Reports
Molly McGuire, Student Representative, reported on finals week, the high school graduation, and the Senior All Night Party.
Amy Korth, Classified Representative, commented on the end of year activities.
2. Ashland Schools Foundation
Director Amrhein reported on the annual fund drive and the scheduled retreat of Foundation members.
3. Project Management Update
Gordon Odette reported that the lighting package will be distributed this week.
4. Elementary Early Dismissal
Elementary principals reported on the early dismissal times on Wednesdays for the next school year. Each school will have child care so the impact on parents is minimal. Significant work will be completed on the professional learning communities during the early release time. The school times will be as follows: Monday, Tuesday, Thursday, Friday will be 8:15 a.m. to 2:45 p.m.; Wednesday will be 8:15 a.m. to 1:30 p.m.
5. District Financial Report
6. Update on Bond Sale
7. Board Reports
Board members reported on graduation, international travel policy, AHS Choir concert and orchestra concert, design meetings, food service committee, senior projects, Senator Wyden’s round table on NCLB, Local Option Bill, the Wellness Committee, and AHS efforts toward academic improvements. Director Amrhein encouraged the Board to address declining enrollment and financial difficulties; to support the professional staff and superintendent; complete business in a timely fashion. The Board awarded Director Amrhein with a plaque in appreciation of her years of service as a Board Member.
8. Superintendent Report
Superintendent Di Chiro reported on the high school graduation, the A on Grizzly Peak explaining that it is not a school sponsored event and is placed on private property; the June 12 RVTV show will cover the School Board Review; and the district retirement party.
VIII. Unfinished Business
1. Appoint Local Option Committee Members
Director Alexander moved that the Board appoint Amy Amrhein, Lynn Constantino, Chuck Keil, Keith Massie and Dan Thorndike to serve on the Local Option Committee. Director Marr seconded and the motion passed unanimously.
IX. New Business
1. Consider the District’s Draft Findings Supporting Exemption From Competitive Bidding
There was no public comment on the district’s Draft Findings Supporting Exemption From Competitive Bidding.
Gordon Odette responded to questions from the Board Members.
Director Marr moved that the Board accept the District’s Draft Findings and Support Exemption From Competitive Bidding for the
2. Request for Proposal for AHS Construction Project Contractor
Gordon Odette reviewed the Request for Proposal for AHS Construction Project Contractor. Director Marr provided suggested amendments. Director Amrhein moved that the Board approve the Request for Proposal for an Ashland High School Construction Project Contractor as amended. Director Marr seconded and the motion passed unanimously.
3. Proposed 2007-08 Sodexho Agreement
Director Patton moved that the Board approve the 2007-08 proposed amendments to the Sodexho Agreement as recommended. Director Alexander seconded and the motion passed unanimously.
Director Marr moved that the Board adopt the revised student meal price structure as outlined in the food service management project. Director Alexander seconded and the motion passed unanimously.
4. Approve Election Results
Director Alexander moved that the Board approve the May 15, 2007, election results as presented. Director Patton seconded and the motion passed unanimously.
5. Budget Resolutions for 2007-08
It was recommended that the Board accept Resolutions #2007-05, 2007-06, 2007-07 and 2007-08 as follows:
BE IT RESOLVED that the Board of Directors of the
BE IT RESOLVED that for the fiscal year beginning July 1, 2007, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed:
Instruction 12,017,351 Support Services 9,891,092
Facilities Acquisition & Construction 75,700
Other Uses 202,000
Operating Contingencies 560,000
TOTAL GENERAL FUND 22,746,143
Special Programs Fund
Support Services 1,260,138
Enterprise & Community Services 801,762
Facilities Acquisition & Construction 350,000
TOTAL SPECIAL PROGRAMS FUND 6,951,118
Support Services 114,216
Facilities Acquisition & Construction 20,020,400
Contingencies 5,000,000 Unappropriated Fund Balance 23,159,584
TOTAL CAPITAL PROJECTS FUND 48,294,200
Support Services 1,528,000
Other Uses 4,172,656
TOTAL ALL FUNDS $83,692,117
BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value and in the amount of $4,170,764 for bonds; and that these taxes are hereby imposed and categorized for tax year 2007-08 upon the assessed value of all taxable property within the district.
BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows:
Education Excluded from Limitation
General Fund $4.1601/$1,000
Debt Service Fund $4,170,764
Director Alexander moved and Director Amrhein seconded that the Board approve Resolutions 2007-05, 2007-06, 2007-07, and 2007-08 as presented.
Director Marr appreciated the strong fiscal discipline of the proposed budget, but expresse4d concern about technology and textbook increases at the same time we are reducing staff. Chair Parker emphasized that she would like the Board to develop priorities in case we receive extra money or have to make reductions.
The motion passed with the following roll call vote: Alexander – yes; Amrhein – yes; Marr – no; Parker – no; Patton – yes.
6. Resolution Regarding Volunteer Workers’ Compensation
A RESOLUTION EXTENDING WORKERS’ COMPENSATION COVERAGE TO VOLUNTEERS OF
Pursuant to ORS 656.031, workers’ compensation coverage will be provided to the classes of volunteer workers as indicated below and listed on the Volunteer Election Form.
Board Members – Public Officials on unpaid boards will be covered only for administrative and clerical functions while performing their authorized duties as elected officials.
Other Volunteers – Non-public safety volunteers and board members volunteering for duties other than administration and clerical functions will use the Volunteer; Election Form to keep track of their hours and have their assumed payroll reported in the correct Class Code for all their types of work using Oregon minimum wage.
A roster of active board members and volunteers will be kept monthly for reporting purposes and submitted to SDAO quarterly or more frequently upon request.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
Director Patton moved that the Board approve Resolution 2007-09 as presented. Director Alexander seconded and the motion passed unanimously.
7. Board Policy Revision – First Reading
Revised Board Policy IKF, Graduation Requirements, was recommended for first reading as presented.
Director Marr moved that the Board approved Revised Board Policy IKF for first reading as presented. Director Amrhein seconded and the motion passed unanimously.
8. Summary of Superintendent’s Evaluation
Director Amrhein moved to extend the meeting 15 minutes. Director Marr seconded and the motion passed with the following roll call vote: Alexander – no; Amrhein – yes; Marr – yes; Parker – yes; Patton – yes.
Chair Parker presented the evaluation of the superintendent. Director Amrhein moved that the Board approve the superintendent’s evaluation as presented. Director Marr seconded and the motion passed unanimously.
X. Announcements and Appointments
The District Retirement Party will be held on Tuesday, June 12, 2007, from 4:00 to 5:30 p.m. at the Standing Stone.
A School House Program will be aired on Tuesday, June 12, 2007, at 6:00 p.m. to discuss the School Board Year End Review.
The Bond Open House will be held on June 20, 2007, from 5:00 to 8:00 p.m. at the Ashland Middle School Commons.
The Board will hold a Work Session on Monday, June 25, 2007, at 7:00 p.m. in the District Board Room. The agenda is yet to be determined.
A Capital Project Advisory Committee meeting will be held on Monday, July 2, at 7:00 p.m. in the District Board Room.
The next regular session will be held on Monday, July 9, 2007, at 7:00 p.m. at the Ashland Council Chambers.
There being no further business, the meeting adjourned at 10:06 p.m.