Monday, June 04, 2007

Ashland School District No. 5, Jackson County, Oregon - The Capital Project Advisory Committee met in a work session Monday, June 4, 2007 at 7:00 p.m. in the District Board Room.    Present were: 

 

Ruth Alexander

William Anderson

Rick Barth

Ben Bellinson

Dahna Black                                                                                

Karen Clarke

Alan DeBoer

Gary DeCock

Juli Di Chiro

Kate Kennedy

Mat Marr

Marylee Oddo

Bob Rasmussen

 

I.          Call to Order

 

            The meeting was called to order at 7:10 p.m. by Juli Di Chiro.

 

II.         Roll Check

                                                                                                                

            All members were present with the exception Greg Abel, Layla Black, Shawn Grimmesey, Pam Lucas, Jeff Schlecht, Jim Teece, and Rich Whitley.

 

III.       Review Management Plan

 

            The group reviewed the draft of the Management Plan. 

 

            The ballot title should be added to Section 2. 

 

            Under Section 4, estimate the amount of the expected bond interest.  What is the impact if bond proceeds are not expended within the three year period – what is the penalty.  This will be discussed at the next meeting.

 

            Value engineering is listed as a budget item but has no money allocated.  At what point is this added if necessary.  ADA is not listed as a line item.  Is this incorporated into the general construction budget?

 

            Under Section 5, what is the status of master planning for Helman and how will the new construction fit into an overall future site plan.

 

IV.       Present Decision-Making Matrix

 

            The group discussed the draft communication and decision making plan.  Should a budget be set that would correlate a bond review?

 

            Under the description of the Project Manager, it needs to be stated clearly that the Project Manager is a Heery employee and is a contracted service for the district.  Also, clarify that all invoices will be processed by district personnel.  List the architectural team members.

 

            A link will be added to the district website that allows the public to send questions to the CPAC committee.  Those questions will be responded to by staff, but will also be distributed to CPAC for their information, not to respond to.

 

            List the CPAC membership in the next district newsletter.

 

            The district will develop a monthly summary of the Capital Projects and upcoming events based on the Heery monthly update.  That update will be sent as a press release to local news outlets and also as an email to various distribution lists.

 

V.        General Update on Bond Projects

 

            Bellview is completing an initial design.  A meeting is scheduled for June 6 with the site committee to review the architectural plans.  A meeting with Bellview parents will be held on June 1 at 6:00 pm to share those plans.

 

            Briscoe - The roof replacement project for Briscoe is moving forward this summer.

 

            Helman – We have been working on plans for a new library and gym addition.  These plans will be presented to the Design Committee on June 6 at 3:00 pm.  A community meeting is to be scheduled.

 

            Walker – The goals are to extend the library and to find a solution to improved entry.  A design solution is being presented on June 6 at Noon.

 

            AMS – Plans are being completed for the cafeteria extension and a roofing package will be put out to bid soon with a completion date of this summer.

 

            AHS – After much discussion of the Site Committee, the recommendation is that we proceed with a remodeling of the existing facilities as opposed to a replacement.  The design committee considered both options but feels the remodel will be the best option for the high school in the future.  The architectural team is working on a new solution to the remodeling to address some of the site committee’s concerns.  They will be presented to the AHS Design Committee at a meeting to be scheduled before the end of school.

 

            Willow Wind – The structural engineers have recommended an alternate solution to the foundation problems at Willow Wind.  In lieu of replacing the foundation, they are recommending that the foundation be tied at anchor points for more seismic stability.  They have been looking at parking lot redesign and improved traffic flow and to provide a designated path from the parking area to the building.  In addition, the structural engineers recommended painting the building as a way to maintain structural integrity.

 

            Lighting Replacement Program – The bid will be put on June 15 from the district.  That work is scheduled to be completed this summer in all district buildings that are not being remodeled or replaced during construction. 

 

VI.       Schedule Future Meetings

 

            The next meeting was scheduled to be held Monday, July 2, 2007, from 7:00 to 9:00 pm in the District Board Room.  The agenda will include:  information on bond sale, potential interest earnings, impact of arbitrage if district doesn’t expend 85% of funds in first 3 years, updated schedules for all projects, update on summer projects scheduled to be completed..  A meeting was also scheduled for August 6.

 

VI.       Adjournment

             

              There being no further business, the meeting adjourned at 9:10 p.m.

             

Jeanne Peterson, Executive Secretary

 

 



Download File
6-4-07 CPAC Minutes.pdf

(17.4KB)
 

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