Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session April 9, 2007, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Heidi Parker )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Trisha Mullinnix, Certified Representative
Amy Korth, Classified Representative
Molly McGuire, Student Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors. Mark Sherbow’s Blenders Class gave a presentation on the development of the video, Blender Blues.
V. Consent Agenda
1. Approve minutes of regular session of March 12, work session of March 13, work session of March 19, work session of March 20, executive and special sessions of March 23, 2007.
a. Requests for Leave of Absence
Elisa Stevenson, Walker Primary Teacher, requested a Study and Professional Development leave of absence for the 2007-08 school year. It was recommended that her request be granted as presented.
Jennifer Gonzalez, Ashland Middle School Spanish Teacher, requested an unpaid .20 maternity leave for the 2007-08 school year. It was recommended that her request be granted contingent upon the district’s ability to obtain a qualified replacement.
Ron Graham, Ashland High School Math Teacher, requested a Study and Professional Development leave of absence for the 2007-08 school year. It was recommended that his request be granted as presented.
Holly Johnson, Ashland High School Special Education Teacher, requested a .33 miscellaneous unpaid leave of absence for the 2007-08 school year. It was recommended that her request be granted as presented.
Kate Sullivan, Ashland Middle School Special Education teacher, requested a .33 miscellaneous unpaid leave of absence for the 2007-08 school year. It was recommended that her request be granted as presented.
Kathy Yeoman, Ashland Middle School Spanish Teacher, requested a .20 miscellaneous unpaid leave of absence for the 2007-08 school year. It was recommended that her request be granted contingent upon the district’s ability to obtain a qualified replacement.
Director Amrhein moved that the consent agenda be approved as presented. Director Alexander seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
Dale Shostrum, Chairman of the Ashland Historic Commission, expressed concern of the rebuilding of Bellview School. He questioned the process on decision making: (1) Is preservation and reuse part of the direction of the Design Team; (2) Are community members with expertise included on the committee formed to give direction to the architects; (3) Can the project timeline, and times for public input, be advertised well in advance to keep the process open and citizens informed.
Craig Pritzlaff expressed concern that the 5/6th loop class was being discontinued and asked the Board to find options that would allow that to continue for at least one more year.
Wolfgang Runzi expressed concern that a promise was made to 4th graders that a two-year 5/6th grade with the same teacher would be offered at Ashland Middle School. That continuity is now being rescinded. He asked the Board to direct the superintendent and principal to review this issue.
1. Student and Staff Representative Reports
Molly McGuire, Student Representative, reported on seniors being accepted to colleges, the Mr. Grizzly Pageant, the AHS Film Festival, a poet speaking to the Chataqua group, and the Rogue News being distributed via the Sneak Preview.
Amy Korth, Classified Representative, reported on the support provided by classified staff to teachers, students and administrators.
Trisha Mullinnix, Certified Representative, reported on the John Muir Program and activities at Helman School.
2. Ashland Schools Foundation Report
Director Amrhein reported on the fund drive that started this week, and the progress made so far.
3. Project Management Update
Gordon Odette and Gary DeCock provided a project management update on bond activities.
4. Report on Special Education Report Card
Samuel Bogdanove reported on the data points of the new Special Education Report Card issued by the state department.
5. February District Financial Report
Pam Lucas, Business Manager, reported on the district’s financial status as of February.
6. Review the Preliminary Official Statement
Pam Lucas reviewed the Preliminary Official Statement which includes unbiased actual information on the district that will be distributed to potential bond buyers. The Board has two weeks to review the information and provide comment.
7. Board Report
Board members reported on the Food Service Overview Committee, individual school Design Teams, Earth Day Fair, School Board Candidate Forums, teacher bargaining, legislative activities, Joint Committee for Workforce Housing, Wellness Committee, and music performances.
8. Superintendent Report
Superintendent Di Chiro on 9th Grade Orientation, Spring parent conferences and classified bargaining. She will present a resolution to the Board at the next regular meeting to excuse a certain number of instructional hours due to the school closures for inclement weather. She announced that the next School House Show will feature the AMS WAMS program.
VIII. Unfinished Business
1. Strategic Planning
Director Patton reviewed the revisions of the Strategic Plan. Director Alexander moved that the Board approve for second reading the first steps of the Strategic Planning process as amended. Director Patton seconded and the motion passed unanimously.
IX. New Business
1. Approve Architect Contracts
The Board considered a contract for architectural services related to school bond projects from ORW Architecture in the amount of $133,000. The Board also considered a contract with DLR for Package 1 in the amount of $669,730 and Package 2 in the amount of $823,880. Several items will be cleaned up in the ORW contract – pages 1, 15, and 17 were noted. Director Amrhein moved that the Board approve the contracts with the DLR Group and ORW Architecture with future amendments. Chair Parker seconded and the motion passed with the following roll call vote: Alexander – yes; Amrhein – yes; Marr – yes; Parker – yes; Patton – yes.
2. Appoint Capital Project Advisory Committee Members
Chair Parker announced that 10 applications from community members were received. The Heery Project Manager, Director Alexander, and Director Marr will also serve on the committee. Director Alexander moved that the Board appoint Greb Abel, William Anderson, Rick Barth, Ben Bellinson, Karen Clarke, Alan DeBoer, Marylee Oddo, Bob Rasmussen, Jim Teece, and Rich Whitley to serve as Capital Project Advisory Committee Members. Director Amrhein seconded and the motion passed unanimously. The Administration will schedule the first meeting.
3. Approve English Language Arts Curriculum
Christine McCollom and Susan Hollandsworth reviewed the Oregon Standards in English Language Arts and the curriculum materials recommended for adoption. Director Amrhein moved that the Board adopt the Oregon Standards in English Language Arts as the district’s K-12 curriculum in English Language Arts and the recommended curriculum materials as presented. Chair Parker seconded and the motion passed unanimously.
4. Approve 2007-08 School Calendars
Superintendent Di Chiro reviewed the proposed 2007-08 School Calendars. Director Patton moved that the Board approve the 2007-08 School Calendars as presented. Director Alexander seconded and the motion passed unanimously.
5. Resolution on Transfer of Funds
It was recommended that the following resolution be approved as presented.
Be It Resolved, that the Board of Directors hereby transfers:
Fund 100, General Fund: $300,000 from Support Services (2000) to Instruction (1000), due to unanticipated staffing expenditures for extended day kindergarten and the John Muir K-8 school. $200,000 from Contingency (6000) to Facilities Acquisition (4000), due to unanticipated bond expenses. The school district has authorization to reimburse the General Fund from bond proceeds if this is in the best interest of the district.
Director Marr moved that the Board approve Resolution #2007-02 to transfer funds as presented. Director Alexander seconded and the motion passed unanimously.
6. Consider Resolution #2007-03 to Support Jackson County Libraries
Ann Magill spoke on behalf of the Save our Libraries Campaign explaining that the May election will require a double majority.
The Board considered the following resolution.
WHEREAS, literate, informed citizens are essential to the vitality of our city and survival of our democratic institutions;
WHEREAS, public libraries serve as gathering places and as community centers that are at the heart of our unique communities;
WHEREAS, public libraries enhance the services of schools by providing resources and services to youth that foster lifelong literacy;
WHEREAS, public libraries as part of a county library system cost our citizens less than running a separate library outside the county system.
THEREFORE, BE IT RESOLVED, that we proclaim and resolve that it is in the best interest of the students of the Ashland School District that we support the Ashland Branch Library and the Jackson County Library System of which it si a part.
THEREFORE, BE IT FURTHER RESOLVED, that we express our support for Ballot Measure 15-75, the levy to provide three years of financial support for the operation of all Jackson County libraries.
Director Alexander moved that the Board adopt Resolution #2007-03 to support Jackson County Libraries as presented. Director Amrhein seconded and the motion passed unanimously.
7. Consider a Resolution in Support of Farm to School Bills HB 3476, HB 3307 and HB 3185
Director Alexander briefly reviewed the proposed bills and recommended that the Board endorse HB 3307. She presented the following resolution for the Board’s consideration.
WHEREAS, childhood obesity and related health concerns are increasing at an alarming rate; and
WHEREAS, processed foods high in saturated fat, salt, and cholesterol contribute to poor health in children and to chronic health problems in the adult population; and
WHEREAS, it has been shown that lifelong eating habits are developed during childhood and that eating fresh fruits and vegetables significantly improves health; and
WHEREAS, Farm-to-School programs offer nutritious, locally grown produce to school cafeterias, helping children learn to incorporate fresh fruits and vegetables into their diets; and
WHEREAS, these same Farm-to-School programs simultaneously support the local economy and promote sustainability by providing increased markets for local farmers; and
WHEREAS, the non-degradable packaging used in processed food commodities adds waste to our landfills and creates environmental decline, while Farm-to-School programs which link local growers with local school markets significantly diminish the need for such packaging; therefore,
THEREFORE BE IT RESOLVED that the Board of Directors of the Ashland School District endorses House Bill 3307 which requires the State Department of Agriculture to develop and implement programs to improve utilization of locally grown farm products, including distribution of locally grown farm products to schools and other public institutions.
Director Alexander moved that the Board adopt Resolution #2007-04 regarding endorsement of HB 3307 as presented. Director Marr seconded and the motion passed unanimously.
8. Board Policy Revision - First Reading
Pam Lucas presented new Board Policy DFAA, Short-Form investment Policy Bond Proceeds Only for consideration. She recommended that the district apply for a waiver when one year is completed. Director Alexander moved that the Board approve New Board Policy DFAA for first reading as recommended. Director Marr seconded and the motion passed unanimously.
X. Announcements and Appointments
A Budget Committee Meeting will be held on Monday, April 23, 2007, at 7:00 p.m. in the District Board Room to present the 2007-08 Budget Document. The Board may schedule a work session following the Budget Committee to discuss items yet to be determined.
The Board will schedule an Executive Session in accordance with ORS 192.660 (a) to discuss the employment of staff.
The next regular session will be held on Monday, May 14, 2007, at 7:00 p.m. at the Ashland Council Chambers.
There being no further business, the meeting adjourned at 10:00 p.m.
Jeanne Peterson, Executive Secretary