Thursday, January 18, 2007

Ashland School District No. 5, Jackson County, Oregon The Board of Directors met in a special session on Thursday, January 18, 2007, at 10:00 a.m. in the District Board Room. Present were:


Heidi Parker                 )           Chair


Ruth Alexander )

Amy Amrhein               )           Board Members

Mat Marr                     )

Amy Patton                  )


Juli Di Chiro, Superintendent

Gordon Odette

Media Representative

Jeanne Peterson, Executive Secretary



I.                    Call to Order


The meeting was called to order at 10:05 a.m. by Chair Parker.


II.                 Roll Check


            All members were present.


III.               Review Request for Proposals for Architects


            The Board reviewed a draft of the Request for Proposals for Architectural Services provided by Gordon Odette.  The Board provided input and edits were made to the draft.  Mr. Odette will make the revisions and have them reviewed by Juli Di Chiro and Pam Lucas.  The goal is to advertise the Request for Proposals on Monday, January 22. 


IV.       Discuss Bond Related Issues


            The Board discussed the lines of communication during the bond process, the role and composition of the district oversight committee, the role of the site committees, and Board member representation on the committees. 


            Suggested membership on the Oversight Committee included:  two school board members, the superintendent, the business manager, the project manager, one principal, one bond committee member, one budget committee member, and a community member.  Superintendent Di Chiro will draft responsibilities and a schedule of meetings for the Oversight Committee.  


            It was suggested that a bond committee member and board member serve on each of the Site Project Committees.  Chair Parker and Superintendent Di Chiro will determine which board members will serve on the committees.


            It was suggested that the Project Manager provide a monthly communication report to the Board, and that information should be included in the district newsletter.


            Superintendent Di Chiro will draft a decision-making matrix for bond issues.


            Following discussion, Director Amrhein moved that the Board approve the Request for Proposals for architectural services as amended.  Director Alexander seconded and the motion passed with the following roll call vote:  Alexander yes; Amrhein yes; Marr no; Parker yes; Patton yes.


IV.       Adjourn


                   There being no further business, the meeting adjourned at 12:52 p.m.


Jeanne Peterson, Executive Secretary

Download File
1-18-07 Special Session.pdf


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