Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on December 11, 2006, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Molly McGuire, Student Representative
Trisha Mullinnix, Certified Representative
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present with the exception of Director Marr.
IV. Welcome Visitors
Chair Parker welcomed visitors. Further, she introduced Bob Julian and the Girls Cross Country Team who won the state championship this year.
V. Consent Agenda
1. Approve minutes of regular session of November 13, and executive session of November 15, 2006.
Joanne Luman, Second Grade Teacher at Bellview Elementary, submitted a letter of intent to retire effective December 31, 2006. She further requested a 1039 contract to complete the 2006-07 school year. It was recommended that her request be granted as presented.
Chair Parker corrected the minutes of November 13, 2006 as follows: (1) The report on Review Board Policy and Regulations on International Field Trips was corrected to indicate that Directors Alexander and Patton would meet with Superintendent Di Chiro to talk about a timeline for the planning and how to form a committee. (2) The Strategic Planning Update was corrected to indicate that the committee will review the input received from the summit to develop a mission statement, guiding principles, and strategic directions.
Director Amrhein moved that the Board approve the consent agenda as amended. Director Patton seconded and the motion passed unanimously.
IX. New Business
Approve 2005-06 Audit
District Auditor, Stuart Parmalee, gave the Board an unqualified audit for the 2005-06 school year, and responded to questions of the Board.
Director Alexander moved that the Board approve the 2005-06 Audit as presented. Director Amrhein seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
1. Student and Staff Representative Reports
Molly McGuire, student representative, reported on the upcoming winter break, toy drive, canned food drive, winter sports seasons, winter assembly and the spring musical. She distributed the second edition of the Rogue News.
Trisha Mullinnix, certified representative, reported on the Virtual Enterprise class at the high school, the Blenders writing projects, high school Choir activities, and the high school Catalyst Program.
2. Bond Update
Superintendent Di Chiro reported that the focus has been on interviewing and recommending a Project Manager. Each principal is developing a site committee to address bond projects.
3. Board Report
Board members reported on Project Manager proposals, the District Food Service Committee meetings, Joint Work Force Housing Committee, district Arts Program, District Newsletter, Ashland School Foundation activities, levy meetings, strategic planning meetings, international travel issues, the high school orchestra concert, high school talent show, Willow Wind fall concert, budget committee meeting, area-wide collective bargaining meeting, the high school Young Playwrights Festival, and the Wilderness Charter School Bioneers Film Festival.
4. Superintendent Report
Superintendent Di Chiro reported on the intergovernmental agreement with the Parks and Recreation Department, explaining that it will not be ready for Board consideration until next month. She reported that the district received a letter of commendation from the Oregon Educational Media Association because we met the level of library staffing recommended in the Quality Education Model. She finally reported on a Law Conference and the annual Highly Qualified Report.
VIII. Unfinished Business
1. Board Policy Revisions Second Reading
The following Board Policies were recommended to the Board for second reading:
DJ District Purchasing
DJC Bidding Requirements
DJCA Personal Services Contracts
IKF Graduation Requirements
Director Amrhein suggested that the policies be approved and be reviewed in a few months to see if they are working adequately. Superintendent Di Chiro suggested that the policies be reviewed in June. Director Amrhein further requested that the Board be informed on all contracts even if they dont require Board approval. Pam Lucas will give the Board a monthly summary of contracts that have been signed.
Director Patton moved that the Board approve new and revised board policies DJ, DJC, DJCA and IKE for second reading as amended. Director Alexander seconded and the motion passed with the following roll call vote: Alexander yes; Amrhein yes; Parker yes; Patton yes.
IX. New Business
1. Annual Site Council Goals and Approval of Charters
Each Principal reviewed their Site Council Goals and progress on the Continuous Improvement Plans for their schools.
Director Amrhein moved that the Board approve the Annual Site Council Charters as presented. Director Alexander seconded and the motion passed unanimously.
2. Approve Hiring of Project Manager
Superintendent Di Chiro introduced Gordon Odette of Heery International, who is being recommended for approval as Project Manager for the bond projects. Superintendent Di Chiro reviewed the process that was followed leading up to this recommendation.
Gordon Odette responded to numerous questions from the Board. Director Patton expressed concern about the proposed timelines.
Director Alexander moved that the meeting be extended to 10:30 p.m. Director Amrhein seconded and the motion passed unanimously.
Following continuous discussion, Director Amrhein moved that the meeting be extended to 11:00 p.m. Director Patton seconded and the motion passed with the following roll call vote: Amrhein yes; Alexander no; Parker yes; Patton yes.
Director Amrhein moved that the Board approve the Contract with Heery International Incorporated in the amount of $825,000 for project management services as recommended. Director Alexander seconded and the motion passed with the following roll call vote: Alexander yes; Amrhein yes; Parker yes; Patton no.
3. Approve Election Results
The Abstract of Votes for the November 7 Bond Election was recommended for Board approval.
Director Alexander moved that the Board approve the Abstract of Votes for the November 7 Bond Election as presented. Director Patton seconded and the motion passed unanimously.
4. Temporary Inter-Fund Borrowing
Pam Lucas explained that the District Auditor recommended that the Business Manager be allowed to make temporary interfund borrowings as needed.
Director Parker moved that the Business Manager be allowed to make temporary interfund borrowings as needed. Director Amrhein seconded and the motion passed unanimously.
5. Approve Resolution #2006-12 on Budget Appropriations
Pam Lucas explained that the District Auditor recommended that the following resolution be adopted to provide clarity and transparency in our financial reporting. The resolution does not change the amount originally appropriated, nor does it require a change to the amount of property taxes levied.
BE IT RESOLVED that for the fiscal year beginning July 1, 2006, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed:
Support Services 8,880,552
Facilities Acquisition & Construction 150,250
Other Uses 111,572
Operating Contingencies 500,000
TOTAL GENERAL FUND BALANCE 21,720,139
Special Programs: 1,859,616
Federal Programs: 1,135,800
Food Service: 580,323
Youth Activities Levy: 2,584,000
Support Services 1,625,000
Other Uses 3,039,800
TOTAL ALL FUNDS $32,544,678
Director Parker moved that the Board approve Resolution #2006-12 as presented. Director Amrhein seconded and the motion passed unanimously.
X. Announcements and Appointments
An Executive Session will be held on Tuesday, December 12, 2006 at 10:00 a.m. in the District Board Room in accordance with ORS 192.660(2)(d) to discuss bargaining.
A Work Session will be held on Tuesday, December 19, 2006 at 7:00 p.m. in the District Board Room discuss the upcoming legislative session with Representative Buckley and Senator Bates.
The next regular session will be held on Monday, January 8, 2007, at 7:00 p.m. in the Ashland Council Chambers.
A Work Session will be held on Monday, January 22, 2007, at 7:00 p.m. at
There being no further business, the meeting adjourned at 10:50 p.m.
Jeanne Peterson, Executive Secretary