Monday, November 13, 2006

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on November 13, 2006, at 7:00 p.m. in the Ashland Council Chambers.  Present were:

 

Heidi Parker                 )           Chair

 

Ruth Alexander )                                  

Amy Amrhein               )           Board Members

Mat Marr                     )

Amy Patton                  )

                                   

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Molly McGuire, Student Representative

Trisha Mullinnix, Certified Representative

Media Representative

 

 

I.          Call to Order

 

            The meeting was called to order at 7:00 p.m. by Chair Parker. 

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

            A roll of the board was taken and all members were present.

 

IV.              Welcome Visitors

 

            Chair Parker welcomed visitors.  Further, she introduced Katie Holden and students from the Wilderness Charter School who shared reflections on the Bioneers conference they attended.

 

V.        Consent Agenda

 

1.         Approve minutes of work and regular sessions of October 9, work session of October 6, executive session of October 13, and executive session of November 3, 2006.

 

2.         Personnel

 

There are no personnel items at this time.

 

Director Amrhein moved that the Board approve the consent agenda as presented.  Director Alexander seconded and the motion passed unanimously. 

 

VI.       Hear Public Requests not a part of the agenda

 

            There were no public requests.

 

VII.       Reports

 

1.         Student and Staff Representative Reports

 

Molly McGuire, student representative, reported on the school play, Rumors, successful fall athletic seasons, the Choir festival, the first edition of the Rogue News, and the Global Communications Core Club.

 

Trisha Mullinnix, certified representative, reported on activities at Bellview and Willow Wind Schools.

 

2.         Bond Update

 

            Director Amrhein thanked the Ashland voters for passing the bond.  She further thanked Campaign Committee members and volunteers.  Superintendent Di Chiro reported on the timeline for Bond Projects explaining that a committee has been established to review the Proposals for Project Manager.  Principals are working on appointing their Site Planning Committees.  A Project Manager will be recommended at the December regular meeting.  There will be multiple opportunities for public input when the projects are planned.

 

3.         Affirmative Action Report and Goals

 

            Superintendent Di Chiro presented the Affirmative Action Report and Goals for the year.  Director Marr suggested that the Board and administrators review the goals in the future.  This item will be discussed in the Spring in preparation for the next hiring season.

 

4.         Review Board Policy and Regulations on International Field Trips

 

            A discussion was held on the board policy and administrative regulations for international student travel due to concerns which include liability issues and adequate chaperones.  Superintendent Di Chiro said the Board may consider three options:  revise the policy, have the district appoint a district committee to review the policies based on Board guidelines, or appoint a Board committee.  The Board agreed that the following items need to be discussed:  policies from other school districts, insurance, fundraising techniques for international travel, chaperones, numbers of students traveling, evaluate everything with a broad spectrum. 

 

            It was agreed that Directors Alexander and Patton will meet with Superintendent Di Chiro to talk about a timeline for the planning and how to form a committee. 

 

5.         Strategic Planning Update

 

            Director Patton reported on the September 16 Strategic Planning Summit.  The Board met in October and discussed next steps, and formed a committee consisting of board members, Curriculum Director, student representative, staff representative, and community representative.  The committee will review the input received from the summit to develop a mission statement, guiding principles, and strategic directions.  A draft will be given in January to the staff and then the public for a period of review and comments.  After that, it will be presented to the Board for adoption.

 

6.         District Financial Report

 

            Pam Lucas reviewed the financial status of the district explaining that we are on schedule.

 

7.         Board Report

 

            Board members reported on the successful bond, the Halloween Parade, Rumors, Appreciative Inquiry Dinners, the Work Force Housing Subcommittee of the Joint Session, Certified Contract Maintenance Committee, the Wellness Advisory Council, Labor Management Meeting, Homecoming Week, the November election, OSBA convention, and Strategic Planning.

 

            Director Amrhein reported on activities of the Ashland Schools Foundation announcing its annual retreat and efforts to improve communication with the community.

                              

8.         Superintendent Report

 

            Superintendent Di Chiro reported on the importance of the student newspaper being active once again.  There is an opportunity to have the student newspaper distributed through the Sneak Preview to all community members, but funding is a problem. 

 

            Superintendent suggested sending short monthly newsletters to the community for awhile to provide information on bond activities.  The district website on the bond will also be updated to improve communications.

 

            Superintendent Di Chiro further reported on the Youth Activity Levy meeting, staff health insurance, and Positive Behavior Support parent meetings that have been well supported with continuation encouraged.

 

VIII.     Unfinished Business

 

1.         Board Policy Revisions – First Reading

 

            The following Board Policies were presented to the Board for first reading:

 

            DJ – District Purchasing

            DJC – Bidding Requirements

            DJCA – Personal Services Contracts.

 

            Superintendent Di Chiro suggested that the Board approve the policies as presented and direct the administration to develop administrative regulations for policy DJCA to address specific concerns. 

 

            Following discussion, Director Marr moved that the Board approve Revised Board Policies DJ and DJC for first reading as presented.  Director Alexander seconded and the motion passed unanimously. 

 

            The administration was directed to develop an administrative regulation for Policy DJCA for personal service contracts under $150,000. 

 

            Following further discussion, Director Patton moved that the Board adopt DJCA for first reading as presented.  The motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – no; Parker – No; Patton – yes.

 

IX.       New Business

 

1.         Contract Between Ashland Parks and Recreation Department and Ashland Public Schools

 

Superintendent Di Chiro presented a draft of the Agreement Between Ashland Parks and Recreation Department and Ashland Public Schools for grounds maintenance.  She explained that the district will work with the Parks Department about distribution of Youth Activity Levy Funds, work with the County Assessor to determine the amount that Parks would maintain out of the levy, and confirm with the City Attorney that we are responding to the Supreme Court decision regarding the Youth Activity Levy.  By doing all of that, the district grounds maintenance could be taken over by the Parks Department.  She asked that the Board approve the concept of the agreement.

 

Director Marr moved that the Board approve in concept the Memo to the Board from Juli Di Chiro dated November 13, 2006,  regarding the possible response to Supreme Court Ruling affecting the Youth Activities Levy.  Director Alexander seconded and the motion passed unanimously.

 

2.         Memorandum of Understanding Between the Ashland School District and the Southern Oregon Bargaining Council Regarding Extra Duty Stipends

 

            Superintendent Di Chiro presented and explained the Memo of Understanding #2006-04 regarding Extra Duty Stipends. 

 

            Director Alexander moved that the Board adopt Memorandum of Understanding #2006-04 Between the Ashland School District and Southern Oregon Bargaining Council regarding extra duty stipends as presented.  Director Amrhein seconded and the motion passed unanimously.

 

3.         Memorandum of Understanding Between the Ashland School District and the Southern Oregon Bargaining Council Regarding Elementary PE/Music Blocks

 

            Superintendent Di Chiro presented and explained the Memo of Understanding #2006-03 regarding Physical Education/Music blocks of instruction.

 

            Director Parker moved that the Board adopt Memorandum of Understanding #2006-03 Between the Ashland School District and Southern Oregon Bargaining Council regarding Physical Education/Music Block instruction as presented.  Director Alexander seconded and the motion passed unanimously.

 

4.         Board Policy Revision – First Reading

 

            Superintendent Di Chiro presented Revised Board Policy IKF – Graduation Requirements, for first reading.  She reviewed the administrative regulation and responded to questions from the Board. 

 

            Director Alexander moved to extend the meeting to 10:15 p.m.  Director Patton seconded and the motion passed unanimously.

 

            The Board made amendments to the proposed policy.  Director Marr moved and Director Amrhein seconded that the Board approve revised board policy IKF for first reading as amended.

 

            Director Parker requested that the administrative regulation indicate that graduation requirements will not change during a student’s high school experience.

 

            The motion passed unanimously.

 

X.        Announcements and Appointments

 

The Board will hold an Executive Session on Wednesday, November 15, 2006, at 11:00 a.m. in the District Board Room in accordance with ORS 192.660 (2)(d) to discuss bargaining.

 

A Budget Meeting will be held on Monday, November 27, 2006, at 7:00 p.m. in the District Board Room to receive an update on the district’s financial status and discuss development of the 2007-08 proposed budget.

 

A Board Work Session will be held on Monday, January 22, 2007, at 7:00 p.m. at Walker Elementary School to receive input on the Design Team’s Strategic Planning Principles and Priorities.

 

The next regular session will be held on Monday, December 11, 2006, at 7:00 p.m. in the Ashland Council Chambers.

 

Directors Parker and Patton will schedule the dates and locations of work sessions for the balance of the school year.

 

XI.       Adjournment

 

            There being no further business, the meeting adjourned at 10:15 p.m.



Download File
11-13-06 Regular Minutes.pdf

(28.7KB)
 

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