Monday, August 14, 2006

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on August 14, 2006, at 7:00 p.m. in the Ashland Council Chambers.  Present were:

 

Heidi Parker     )           Chair

 

Ruth Alexander )                                  

Amy Amrhein               )           Board Members

Mat Marr                     )

Amy Patton                  )

                                   

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Molly McGuire, Student Representative

Media Representative

Jeanne Peterson, Executive Secretary

 

I.          Call to Order

 

            The meeting was called to order at 7:02 p.m. by Chair Parker. 

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

            A roll of the board was taken and all members were present.

 

IV.              Welcome Visitors

 

            Chair Parker welcomed visitors. 

 

V.        Consent Agenda

 

1.         Approve minutes of joint work session of May 25, regular session of July 10, and work session of July 24, 2006.

 

2.         Personnel

 

a.         Employment Recommendations

 

            Grace Gonzales was recommended as a temporary full-time Spanish Teacher at Ashland Middle School replacing Gladys Contreras who was transferred to the high school. 

 

Rebecca Konefal was recommended as a temporary full-time Fifth Grade Teacher at Bellview Elementary replacing Joanne Pinder who was transferred. 

 

 

3.         Athletic Trainer Services Agreement

 

            The Athletic Trainer Services Agreement for the 2006-07 school year was recommended for approval.  This agreement totals $26,530 which reflects a 2% increase over the previous year due to inflation. 

 

4.         Pinehurst Agreement

 

            The Pinehurst Agreement for the 2006-07 school year was recommended for approval.  This agreement reflects a 16% increase over the previous year which was driven by fuel costs. 

 

Director Amrhein moved that the Board approve the consent agenda as presented.  Director Alexander seconded and the motion passed unanimously.

 

VI.         Reports

 

1.         Student and Staff Representative Reports

 

Molly McGuire had nothing to report as school has not yet begun.

 

There were no employee representatives present.

 

2.         Opening of Schools Information Report

 

            Superintendent Di Chiro reported on the school times, lunch prices, registration times, and fees.

 

3.         Personnel Update

 

            Superintendent Di Chiro reported on new hires and positions yet to be filled.

 

4.         Adequate Yearly Progress Report

 

            Superintendent Di Chiro summarized the Adequate Yearly Progress Reports for all of the schools as required by the No Child Left Behind Act.       

 

 

 

5.         Review of Board Policy on International Student Travel

 

            Chair Parker introduced Board Policies IICA and IICA-AR on student travel.  She explained that a field trip to China by the music department was denied due to insurance liability issues.  Chair Parker asked the board members for input on what the policy should be.  Pam Lucas explained that the district insurance company recommends that the district not allow student travel out of the country due to the high liability.  Superintendent Di Chiro recommended that the Board not sponsor any student travel out of the country from this point forward.  Groups can go out of the country, but they would not be sponsored by the district. 

 

            Board members expressed concerns as follows:  don’t want to dampen the interest that has been seen over the years; the trips are a great cultural benefit; there have been discipline issues on out-of-state trips; seek input from parents, students and teachers about how difficult it would be to organize these types of trips outside of school sponsorship.

 

            Paul Copeland spoke on the Crew Team and expressed concern that some school events cannot be entered if the group is not a school team.  The Board needs to be practical and think about the impact on some of the club sports.

 

            The Board directed the administration to explore other insurance opportunities; how do colleges do such trips and what insurance is provided; what do other schools do.  Superintendent Di Chiro will report back to the Board on this issue in December.

 

6.         June Financial Report

 

            Pam Lucas reported that the unaudited cash carryover for the 2005-06 schools year is $2,169,960.

 

7.         Bond Update

 

            Director Amrhein reported that the Bond Campaign Committee has been meeting weekly during the summer.  The campaign will launch after Labor Day.  An article on the bond will be included in the district’s September newsletter.  Jim Teece and Carol Davis will bespokespersons for community presentations.  Marylee Otto is the Campaign Manager and may be reached at 201-0004 regarding contributions.

                              

 

 

 

8.         Board Reports

 

            Board members reported on the Marimba concert, the strategic planning meeting, the district newsletter, and athletic practices.  Director Amrhein announced that her husband was hired by the district to do the site evaluation at Bellview Elementary.

 

9.         Superintendent Report

 

            Superintendent Di Chiro reported on the District Welcome Back Breakfast to be held on September 1.  The breakfast will be followed by a morning of wellness activities for the staff.  She also reported on a workshop on Professional Learning Communities, a Chalkboard meeting, and a neighborhood meeting at Lincoln to talk about a conditional use permit.

 

VII.      Hear Public Requests not a part of the agenda

 

            There were no public requests.

 

VIII.     Unfinished Business

 

1.         Board Policy Revision – Second Reading

 

Board Policy KG, Community Use of District Facilities, was presented for second reading.  Director Amrhein moved that the Board approve Board Policy Revision KG for second reading as presented.  Director Marr seconded and the motion passed unanimously.  A copy of the policy is attached hereto and becomes as part of these minutes.

 

IX.       New Business

 

1.         Bond Resolution #2006-08

 

Board Resolution #2006-08 regarding calling a measure election for a $46,800,000 bond was recommended for Board approval.  Superintendent Di Chiro explained that the resolution was required in order for the Bond Campaign Committee to put the bond on the ballot.

 

Director Alexander moved and Director Amrhein seconded that the Board adopt Resolution #2006-08 regarding calling a measure election for a $46,800,000 bond as presented.  The motion passed with the following roll call vote:  Alexander – yes; Amrhein – yes; Marr – yes; Parker – yes; Patton – yes.  A copy of the resolution is attached hereto and becomes a part of these minutes.

 

2.         Approve Changes in Student Handbooks and adopt new John Muir Elementary School Student Handbook

 

            Superintendent Di Chiro reviewed the changes to the student handbooks, and recommended that a generic handbook similar to those of the elementary schools be approved for the John Muir School.  Director Amrhein moved that the Board approve the changes in the Student Handbooks and adopt the new John Muir Elementary School Student Handbook as recommended.  Director Alexander seconded and the motion passed unanimously.

 

3.         Approve Changes in Ashland High School Curriculum Guide

 

            Superintendent Di Chiro reviewed the changes to the high school Curriculum Guide.  Director Amrhein moved that the Board approve the changes in the Ashland High School Curriculum Guide as presented.  Director Patton seconded and the motion passed unanimously.

 

4.         Defend Oregon Coalition Materials

 

            Director Amrhein explained that she was contacted by Defend Oregon Coalition regarding ballot measures 41 and 48.  The Coalition is asking permission from members to include statements in the voters pamphlet and list those organizations opposed to the tax initiatives.  August 29 is the deadline for submitting information for the pamphlet.

 

            The Board agreed to discuss this at a special session to be held August 28.

 

X.        Announcements and Appointments;

Chair Parker announced that an executive session was held tonight at 6:30 p.m. in accordance with ORS 192.660 (2) (f).

A Board Work Session will be held on Thursday, August 17, at 10:30 a.m. in the District Board Room to discuss strategic planning.

A Board Work Session will be held on Monday, August 28, 2006, at 7:00 p.m. in the District Board Room to continue work on Board-District goals.  A special session will follow to consider Defend Oregon Coalition materials.

 

            The All District Welcome Back Breakfast will be held on Friday, September 1, at 7:30 a.m. in the Ashland High School Commons.

The next regular session will be held on Monday, September 11, 2006, at 7:00 p.m. in the Ashland Council Chambers. 

A Strategic Planning Summit will be held on Saturday, September 16, from 9:00 am to 3:00 p.m. in the Rogue River Room, Stevenson Union, at Southern Oregon University.

XI.       Adjournment

 

            There being no further business, the meeting adjourned at 8:57 p.m.

 



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