Monday, July 10, 2006

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on July 10, 2006, at 7:00 p.m. in the Ashland Council Chambers.  Present were:

 

Heidi Parker     )           Chair

 

Ruth Alexander )                                  

Amy Amrhein               )           Board Members

Mat Marr                     )

                                   

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Molly McGuire, Student Representative

Media Representative

Jeanne Peterson, Executive Secretary

 

I.          Call to Order

 

            The meeting was called to order at 7:04 p.m. by Chair Parker.  

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

            A roll of the board was taken and all members were present with the exception of Director Patton.

 

IV.              Welcome Visitors

 

            Chair Parker welcomed visitors. 

 

V.        Organization of the Board for the 2006-07 School Year

 

1.         Election of Chair

 

            Director Amrhein nominated Heidi Parker for Chair.  Director Alexander seconded and the nomination passed unanimously.

 

2.         Election of Vice-Chair

 

            Chair Parker nominated Amy Patton for Vice-Chair.  Director Alexander seconded and the nomination passed unanimously.

 

3.         Establish Adjunct Responsibilities of Board Members

 

            Board members were assigned to the following committees.

 

            Administrative Bargaining Representatives – Alexander and Patton

            Ashland Arts Advocates Representative – Alexander

            Ashland Schools Foundation Representative – Amrhein

            Bond Campaign Committee Representative – Amrhein

            Certified Contract Maintenance Committee & Certified Bargaining

Committee – Amrhein and Parker

                        Confidential Employee Bargaining Committee – Patton

                        District Wellness Advisory Council – Marr

                        ESD Budget Committee  - Alexander

                        Food Services Committee - Alexander

                        Labor Management Classified Committee and Classified Bargaining

Committee – Alexander and Marr

Legislative Liaison - Amrhein

Strategic Planning – Parker and Patton

Supervisory Employee Bargaining Committee – Marr and Patton

Youth Activities Levy Committee – Marr and Patton

Board Liaison to Plan  for Joint Meeting with Parks Commission and

City Council – Alexander and Parker

 

VI.       Consent Agenda

 

1.         Approve minutes of special and regular sessions of June 12, and work session of June 23, 2006. 

 

2.         Personnel

 

a.         Employment Recommendations

 

            Samar Dawisha was recommended as a temporary .17 Art Teacher at Ashland High School replacing Linda Thurow who retired. 

 

            Katie Holden was recommended as a temporary .50 Wilderness Charter School Teacher at Ashland High School replacing Jim Haim who will be on a half-time leave of absence. 

 

Julie Inada was recommended as a probationary .70 Reading Coach at Ashland Middle School and Ashland High School. 

 

Angela Johnson was recommended as a probationary .50 Elementary Supportive Physical Education Teacher. 

 

Autsuko Murakami was recommended as a temporary .17 Japanese Teacher at Ashland High School replacing Yuko Yamanouchi who is on leave for next year. 

 

Reed Sorensen was recommended as a probationary .67 Continuation Center Teacher at Ashland High School replacing Todd Hobein who was transferred.

 

 

3.         Appoint Budget Officer

 

            It was recommended that Pamela Lucas, Business Manager, be appointed Budget Officer for the 2006-07 school year.

4.         Appoint Clerk

            It was recommended that the Board appoint Juli Di Chiro as the District Clerk for the 2006-07 school year.

5.         Designate Custodian of Funds

            It was recommended that the Board designate both the superintendent and the business manager as custodians of funds so, in the event one or the other of them is indisposed, business can go on as usual.

6.         Select Official Banks

            The district recommended using Bank of America, Peoples Bank of Commerce, Sterling Savings Bank, Umpqua Bank, U S Bank, Washington Mutual Bank, Wells Fargo, and the Local Government Investment Pool as the official banks for the 2006-07 school year.

7.         Establish Time and Place of Official Meetings

            It was recommended that official regular school board meetings be held at 7:00 p.m. in the Ashland Council Chambers on the second Monday of each month.  The Board will reserve the fourth Monday of each month for a board work session as needed.

8.         Name of Official Newspapers

            It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.

9.         Review of Student-Employee Representatives to School Board

It was recommended that the Board continue to have a representative from the student, certified, and classified groups.

10.       Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2006-07 School Year

It was recommended that Juli Di Chiro be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2006-07 school year.

Director Amrhein moved that the Board approve the consent agenda as presented.  Director Marr seconded and the motion passed unanimously.

 

VII.      Hear Public Requests not a part of the agenda

 

Steve Ennis, Larry Medinger and RichWhitley of the Ashland Community Land Trust spoke of a proposal to the Board to participate in an affordable housing project.  The Board asked to have a copy of the letter and proposal in written format prior to a future meeting on this topic.   

 

VIII.      Reports

 

1.         May Financial Report

 

Pam Lucas reported on the financial status of the district.

 

2.         Review Board Policy KJA and KJA-AR on Materials Distribution

 

            Superintendent Di Chiro reviewed the report on the implementation of the Materials Distribution Board Policy and Administrative Regulation indicating that the policy is working well.  It was recommended that the wording for the disclaimer on the administrative regulation be changed to read as follows:  “This flyer is distributed to Ashland School District students as a courtesy to parents per board policy.  Ashland School District does not endorse or sponsor community activities including any described in this flyer.  If you have questions regarding this policy, please contact your child’s Principal.”

 

            The board accepted the revised language for the disclaimer.

 

3.         Discuss Board Policy IIBGA and IIBGA-AR on Electronic Communications – retention of emails and records

 

            Chair Parker explained that several board members attended a workshop regarding electronic communications presented by the Attorney General.  The Attorney General recommended that school board policies state how email is used and how long email is retained.  Superintendent Di Chiro will research the issue and make a recommendation to the Board.

 

4.         Evaluation of Annual School Board Objectives

 

            Superintendent Di Chiro explained that Board Members and administrators discussed the board-district goals at a work session held on June 23.  Progress has been made on all of the goals.  A brief discussion was held on the district website, and Director Amrhein asked how many visits were made to the website.  Director Amrhein asked for a list of higher educational institutions attended by Ashland High School graduates and how well they are doing.  Superintendent Di Chiro announced that discussion on evaluating the board-district goals will be continued in a work session to be held July 24.

 

5.         Board Reports

 

            Board members reported on end-of-school-year activities, a district award received for using green diesel, the July 4th parade, summer Journalism Camp, the return of the Ashland High School Newspaper, and the June 23 retreat.

 

4.         Superintendent Report

 

            Superintendent Di Chiro reported on the work of the custodial and maintenance staff over the past year.  She further reported on work to be completed this summer.

 

IX.       Unfinished Business

 

1.         Jackson County Grounds Maintenance Agreement

 

A Grounds Maintenance Agreement with Jackson County was presented for the Board’s consideration.  Following discussion, Director Marr moved that the Board approve the contract between Jackson County and the School District for grounds maintenance in the amount of $90,607.58 with the amendment to Exhibit A, section 2, to strike the first sentence and add “only topical applications of herbicides will be made on an as-needed basis.”  Director Alexander seconded and the motion passed unanimously.   Superintendent Di Chiro clarified with the Board that the Parks and Recreation Department should follow the same guidelines for herbicide use in maintaining Briscoe and Lincoln grounds. 

 

2.         Board Policy Revisions – Second Reading

 

            Board Policy EFA, Local Wellness Program, was recommended for second reading.  Director Amrhein moved that the Board approve Board Policy EFA for second reading as amended.  Director Marr seconded and the motion passed unanimously.  A copy of the revised policy is attached hereto and becomes as part of these minutes.

 

X.        New Business

 

1.         Changes in Ashland High School Graduation Requirements

 

Beginning with the class of 2010, it was recommended that all high school students be required to complete three years of mathematics for a total of 6 credits.  In order to continue to require 50 total credits for graduation, it was further recommended that electives be reduced by 2 for a total of 16 required elective credits. 

 

Director Marr moved that the Board approve the revised Ashland High School Graduation Requirements to increase mathematics requirements to 6 credits and to reduce elective requirements to 16 credits, as presented.

 

2.         Board Policy Revision – First Reading

 

            Revised Board Policy KG, Community Use of District Facilities, was recommended for first reading.

 

            Director Alexander moved that the Board approve revised policy KG for first reading as presented.  Director Amrhein seconded and the motion passed unanimously.

 

XI.       Announcements and Appointments;

The next regular session will be held on Monday, August 14, 2006, at 7:00 p.m. in the Ashland Council Chambers. 

XII.      Adjournment

 

            There being no further business, the meeting adjourned at 9:20 p.m.

 



Download File
7-10-06 Regular Minutes.pdf

(18.5KB)
 

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