Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on June 12, 2006, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Diane DeMerritt, Certified Representative
Amy Korth, Classified Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:04 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors.
V. Consent Agenda
1. Approve minutes of work session of May 3, regular session of May 8, executive session of May 12, budget committee meeting of May 15, special and work sessions of May 22, and executive session of May 26, 2006.
a. Request for Leave of Absence
Susan Jessie, Primary Teacher at Bellview Elementary, requested a .20 leave of absence for the 2006-07 school year. It was recommended that her request be granted as presented.
Joanne Pinder, Bellview Intermediate Teacher, requested a .50 leave of absence for the 2006-07 school year, to enable her to accept the half-time physical education position at Bellview. It was recommended that her request be granted as presented.
b. Employment Recommendations
Patricia Dorr was recommended as a temporary fifth grade teacher at Bellview Elementary replacing Joann Pinder who is being transferred.
Pamela Eddington was recommended as a .80 kindergarten teacher at Bellview Elementary replacing Lindsay Tilley who is being transferred.
It was recommended that Juanita Fagan be granted a 1039 contract for the 2006-07 school year to work up to half-time as needed to assist with the transition of the new elementary principals and to fulfill curriculum needs while Michelle Zundel is on leave of absence.
Amy Kennedy was recommended as a probationary full-time Counselor at Ashland High School replacing Kathy Vann who is retiring.
Joleen Nagareda was recommended as a temporary .20 second grade teacher for the 2006-07 school year replacing Susan Jessie who will be on a .20 leave of absence.
Max Schmeling was recommended as a probationary 3/4th grade teacher at Bellview Elementary replacing Randy Boardman who is retiring.
Kari Smith was recommended as a probationary full-time Primary Teacher at Helman Elementary replacing Camille Siders who is being transferred to the John Muir School.
Lori Wolfe was recommended as a .80 English as a Second Language Teacher at Walker and Helman Elementary Schools replacing Kate Nehrbass who is retiring.
3. Approve Bonding of Superintendent and Business Manager
Currently, the superintendent and business manager are each bonded in the amount of $100,000. The premiums on these bonds are $275 each. It was recommended that the Board approve the bonding of the superintendent and business manager in the amount of $100,000 each and that the business manager be responsible to acquire those bonds.
Director Alexander corrected the budget committee minutes of May 15, 2006 to indicate that she was not present. Director Amrhein moved that the Board approve the consent agenda as amended and with the addendum. Director Patton seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
There were no public requests.
1. Student and Staff Representative Reports
Amy Korth, Classified Representative, expressed appreciation to board members and volunteers.
Diane DeMerritt, certified representative, reported on closing of school activities, AHS Brain Bowl, energy required for moving classrooms. She encouraged board members and administrators to continue monitoring the class sizes.
2. Athletic Report 2005-06
Karl Kemper, Athletic Director, reported on this year’s athletic program and student accomplishments. He noted that over half of the high school student body is participating in athletics. He reviewed the proposed pilot for academic standards for athletes.
3. Wellness Committee Report
Karl Kemper reported that a focus group was created to develop a district wellness policy and administrative guidelines required by the federal government to be implemented in the 2006-07 school year. He reviewed the process for developing the proposed policy and responded to questions. An ongoing committee of which Karl Kemper will be the chair will meet quarterly to assess the program. The Board will review the policy every three years. Anyone interested in serving on the committee should contact Karl Kemper at Ashland High School.
4. April Financial Report
Pam Lucas reported on the financial report as of April 30. The district is where it should be financially at this time of year.
5. Board Reports
Director Amrhein reported on the Ashland Schools Foundation announcing that the foundation has raised nearly $245,000. The goal is $300,000. The Foundation will be sending out a newsletter at the end of this month.
Board members reported on graduation, the employee retirement celebration, budget committee meetings, the joint meeting with the City Council and Parks Department, strategic planning, Art Wing Art Celebration, bond committee activities, end of year concerts, Save our Schools and Playgrounds committee, Youth Activity Levy Committee, and the start of board/district goal development in June.
6. Superintendent Report
a. Sodexho Scholarship Contribution
Superintendent Di Chiro announced that Sodexho provided a $1500 contribution to the high school scholarship fund.
b. General Information
Superintendent Di Chiro reported that 80% of our students will attend 2 to 4 year post secondary institutions next year and attributed some of this to the ASPIRE program. A map is posted on the district website indicating where the students will attend schools.
Superintendent Di Chiro briefly commented on the recent fire in the high school gymnasium.
VIII. Unfinished Business
1. Grounds and Maintenance at Briscoe and Lincoln Sites
Sueprintendent Di Chiro reviewed the proposed Memorandum of Understanding from the Parks Department to maintain all of the grounds at Briscoe and Lincoln sites for a total of $8000 for the 2006-07 school year. She recommended that this proposal be accepted because it will accomplish a community goal of maintaining those areas at a level similar to other parks in town.
Following discussion, Director Alexander moved that the Board approve the Memorandum of Understanding from the Ashland Parks and Recreation Department in the amount of $8,000 for grounds maintenance as presented. Director Marr seconded and the motion passed unanimously.
IX. New Business
1. Bond Recommendation
Jim Teece and Carol Davis of the Bond and Facilities Planning Committee gave a PowerPoint presentation on the activities of the committee and its final recommendation for a bond. The recommendation was made as follows:
Rebuild Bellview Elementary School
Replace a high-maintenance, expensive to operate building that no longer optimally serves educational needs with an efficient, green school.
Continue High School Improvements
Complete Visual & Performing Arts Complex with new Music Classrooms & Scene Shop.
Upgrade Physical Education classrooms.
Provide Integrated Student Counseling Service facilities.
Enhancements at other schools
Provide Helman with a new gym and enhanced library
Enhance Walker’s library
Enhance Ashland Middle School’s cafeteria
Address Necessary Infrastructure Upgrades at all schools
Lighting upgrade and PCP removal
Fire alarm & exit systems upgrades
Heating and Air Conditioning Equipment replacements
Roof & Structural Upgrades
Improved Handicapped accessibility.
The bond committee recommended a 12-year bond so future School Boards can reassess facility needs for upgrades and rebuilds within a relatively short time frame, allowing for flexibility and responsiveness to future needs. This avoids a double majority election and puts a possible renewal in a non-presidential November election in 2018.
$46.8 Million resulting in a rate of approximately $2.00/$1000 rate. In 1996, Ashland School District’s current 11-year bond was approved by voters at $2.00/$1000 of assessed value, but decreased over time. The proposed bond replaces the expiring bond.
Paul Copeland expressed concern that the bond includes rebuilding Bellview with a larger school than the one it is replacing, when two elemenetary schools have been closed. He further expressed concern that the major item of improving the high school included remodeling the gym.
Chuck Keil expressed support for the proposed bond stating that the committee reached out to the community and received a lot of input. He felt the taxpayers will approve of improving the infrastructure of the district.
Director Marr moved that the Board approve a $46.8 million dollar General Obligation Bond to be placed on the November 2006 ballot. Director Alexander seconded and the motion passed unanimously.
2. Resolutions for Budget for 2006-07
It was recommended that the Board accept Resolutions #2006-03, 2006-04, 2006-05 and 2006-06 as follows:
BE IT RESOLVED that the Board of Directors of the Ashland School District hereby adopts the budget for 2006-07 in a total sum of $32,544,678 now on file in the district office.
BE IT RESOLVED that for the fiscal year beginning July 1, 2006, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed:
Support Services 8,880,552
Facilities Acquisition & Construction 150,250
Other Uses 111,572
Operating Contingencies 500,000
TOTAL GENERAL FUND BALANCE 21,720,139
Other Special Programs:
Support Services 1,247,005
Enterprise & Community Services 606,503
Facilities Acquisition & Construction 10,000
Support Services 1,625,000
Other Uses 3,039,800
TOTAL ALL FUNDS $32,544,678
BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value and in the amount of $2,752,800 for bonds; and that these taxes are hereby imposed and categorized for tax year 2006-07 upon the assessed value of all taxable property within the district.
BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows:
Education Excluded from Limitation
General Fund $4.1601/$1,000
Debt Service Fund $2,752,800
Director Alexander moved that the Board approve Resolutions 2006-03, 04, 05 and 06 as presented. Director Amrhein seconded and the motion passed unanimously.
3. Resolution on Transfer of Funds
It was recommended that the following resolution be approved as presented.
BE IT RESOLVED that the Board of Directors hereby transfers:
Fund 100, General Fund: $150,000 from Facilities Acquisition (4000) to Instruction (1000) and $150,000 from Facilities Acquisition (4000) to Support Services (2000), due to unanticipated expenditures for employee benefits and facilities maintenance.
Director Amrhein moved that the Board approve Resolution #2006-07 as presented. Director Patton seconded and the motion passed unanimously.
4. Summary of Superintendent’s Evaluation
Chair Parker announced that Superintendent Di Chiro received an evaluation of Oustanding in the areas of Labor Relations, Business and Financial Management, Educational Practices, Professional Development and Political Leadership. Superintendent Di Chiro’s performance was rated Very Good in the areas of District Operations, Organizational Management, Communication With The District, and Implementation of Board Policies. In Management and Maintenance of district facilities and property she received a rating of Satisfactory.
The Board expressed appreciation for a superintendent who takes the evaluation process seriously and who has modeled a personal commitment to continue to strive for excellence.
Director Amrhein moved that the Board approve the superintendent’s evaluation as presented. Director Alexander seconded and the motion passed unanimously.
5. Board Policy Revisions – First Reading
Superintendent Di Chiro presented proposed Board Policy EFA, Local Wellness Program, and EFA-AR, Wellness Program Guidelines, for the Board’s consideration. She explained that the district is required to implement the board policy by the 2006-07 school year, and the elements in the policy are federally mandated.
The Board reviewed the policies and made minor amendments. Chair Parker discussed the list of high-risk, pesticide containing foods called the “dirty dozen.” It was agreed that this information will be shared with the District Food Service Overview Committee to consider avoiding in the food program.
Director Alexander moved that the Board approve EFA and EFA-AR for first reading as presented. Director Amrhein seconded and the motion passed unanimously.
6. Approve John Muir Elementary School
Director Amrhein moved that the Board approve the John Muir Elementary School, serving as a magnet school for the Arts and Sciences for Grades K-8, opening September 6, 2006. Director Alexander seconded and the motion passed unanimously.
X. Announcements and Appointments;
The next School House will air on June 20, 2006 from 6:00 to 7:00 p.m. to review the school year.
A work session will be held on Friday, June 23, 2006, from 9:00 a.m. to 4:00 p.m. at Buckhorn Springs, to meet with district administrators.
The next regular session will be held on Monday, July 10, 2006, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:50 p.m.
Jeanne Peterson, Executive Secretary