Monday, May 22, 2006

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in a work session on May 22, 2006, at 7:00 p.m. in the Ashland Middle School Library.  Present were: 


Heidi Parker                 )            Chair


Ruth Alexander            )          

Amy Amrhein            )            Board Members

Mat Marr                     )

Amy Patton                  )                                  


Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Bond & Facilities Committee Members

District Administrators

Community Members

Jeanne Peterson, Executive Secretary


I.          Call to Order


            The meeting was called to order at 7:02 p.m. by Chair Parker.


II.         Roll Check


            A roll of the board was taken and all members were present. 


III.       Inform the Public of the Elements of the Bond and Facilities Planning Committee Recommendation for November 2006 Bond


Jim Teece of the Bond and Facilities Committee gave a PowerPoint presentation on the elements of the recommendation from the Bond Committee for a November 2006 bond.  He reviewed the committee membership, a flow chart depicting the information that was reviewed and the actions that were completed prior to the final recommendation.  Mr. Teece reviewed all of the informational presentations that were made to the committee members; the Ashland High School Master Plan process and presentation; community forums and open house; and surveys of staff, maintenance and students.  He reviewed the following key things learned along the way:


Last bond, this bond, and next bond.

Balancing green efficiencies and historic preservation.

Reassessed priorities throughout the process.

The elementary schools need to be replaced.

The high school needs to be redone.

The Ashland Middle School plan was started by the last bond.  Completion of the plan should be considered for future bonds.

Long-term strategic issues will be worked on outside of the bond.


Final steps were reviewed as follows:


Committee and School Board work together in two work sessions.

Consensus (red, yellow and green).

One option using three priorities (health & safety, enhance education, improve infrastructure of aging facilities).


The final recommendation will be made to the School Board on June 12.  Mr. Teece reviewed the final recommendation as follows.


Rate:  A $2.00/$1000 rate

·        In 1996, ASD’s current 11-year bond was approved by voters at $2.00/$1000 of assessed value, but decreased over time.  The proposed bond replaces the expiring bond.


Term: 12 Years

·        The bond committee recommends a 12-year bond so future School Boards can reassess facility needs for upgrades and rebuilds within a relatively short time frame, allowing for flexibility and responsiveness to future needs.

·        This avoids a double majority election and puts a possible renewal in a non-presidential November election in 2018.


Bond Amount:  $46.8 Million


Bond Contents:

·        Rebuild Bellview Elementary School

o       Replace a high-maintenance, expensive to operate building that no longer optimally serves educational needs with an efficient, green school.

·        Continue High School Improvements

o       Complete Visual & Performing Arts Complex with new Music Classrooms & Scene Shop.

o       Upgrade Physical Education classrooms

o       Provide Integrated Student Counseling Service facilities.

·        Enhancements at other schools

o       Provide Helman with a new gym and enhanced library.

o       Enhance Walker’s library.

o       Enhance Ashland Middle School’s cafeteria.

·        Address Necessary Infrastructure Upgrades at all schools

o       Technology Infrastructure.

o       Lighting upgrade and PCB removal.

o       Fire Alarm & exit systems upgrades.

o       Heating and Air Conditioning Equipment replacements.

o       Roof & Structural Upgrades.

o       Improved Handicapped accessibility.



Chair Parker asked for ideas, concerns and questions from the audience.


Jim Teece, Marylee Otto, district administrators, and school board members responded to and discussed the following comments.


What happens after the bond is passed. 

Explain the $2.00/$1000.  Does it go up or down?  Does it affect home owners, renters?  Is there anything left from the first bond? 

What are the enhancements for Willow Wind?

A concern was expressed that the district will construct the biggest elementary in Ashland after closing two neighborhood schools.  We are building a new school while we have other schools sitting empty or rented cheaply.  Concerned that we are abandoning the high school master plan to do major construction on the gym.  Concerned that the major expenditure at the high school is on athletic facilities, while we have poor educational facilities across the district.  Concerned that the bond ignores some of the engineering advice that was given for the 10-year minimum improvements.  Concerned there is disproportionate expenditure on Briscoe and Lincoln versus some of the other schools.  Concerned that we are taking advantage of voters because they have supported schools in the past.  Concerned that the outcome is decided by committee.  It is a compromise after long hard work.  Concerned that the Board agreed to consensus, and is now boxed in.  Lacked necessary leadership.

Is it worth putting money into the older parts of AMS?

How do the costs of a green school compare to the cost of building a nongreen school?


The Board asked that any additional questions be sent to the bond website.


IV.            Adjournment


              There being no further business, the meeting adjourned at 8:22 p.m.


Jeanne Peterson, Executive Secretary

Download File
5-22-06 Work Session.pdf


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