Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on May 8, 2006, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Diane DeMerritt, Certified Representative
Amy Korth, Classified Representative
Anna Cochran, Student Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:00 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors.
V. Consent Agenda
1. Approve minutes of regular session of April 10, work session of April 26, executive session of April 28, and executive session of May 4, 2006.
Rich Mikula, Ashland High School Chemistry Teacher, submitted a letter of resignation. It was recommended that his resignation be accepted as presented.
b. Requests for Leave of Absence
Jennifer Gonzalez, Ashland Middle School Spanish Teacher, requested a maternity leave full-time from August 30 through November 22, 2006, after which time she asked to work half-time November 27 through December 15, 2006. It was recommended that her request be granted as presented.
Michelle Zundel, next year’s Director of Education, requested an unpaid leave of absence from March through July of 2007. It was recommended that her request be granted as presented.
c. Elementary Principal Employment Recommendations
Christine McCollom was recommended as Principal of Bellview Elementary beginning next school year.
Patricia Michiels was recommended as Principal of Walker Elementary beginning next school year.
Elementary Principal Employment Recommendations was pulled from the consent agenda. Director Marr moved that the Board accept the recommendation of Patty Michiels and Christine McCollom as elementary principals. Director Amrhein seconded and the motion passed unanimously. Superintendent Di Chiro introduced Patricia Michiels.
Director Amrhein moved that the Board accept the balance of the consent agenda as presented. Director Alexander seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
Ron Petrone spoke about the proposed bond explaining that he felt the majority of the support in the community was for the $20 million option. He felt that administrators appear to be working toward something desirable for their schools rather than considering the needs of the students. He expressed concern regarding fiscal responsibility. Give more attention to the community members living on fixed incomes. Pay attention to your electorate, and realize that when the bond is discussed, perceptions are important.
1. Student and Staff Representative Reports
Anna Cochran, student representative, reported on the Midsummer Night’s Dream play, state solo guitarist, Prom week, athletic events, student body elections, class elections, blood drive and the local scholarship awards night on May 22. Next year’s student body co-presidents will be Nick Fitzpatrick and Gideon Lindsay.
Amy Korth, Classified Representative, reported on the recognition of teachers and administrators this week.
Diane DeMerritt, certified representative, reported on the catalyst program, Ashland Middle School musical, Ashland Middle School Outdoor Education Program, and Walker Art Night on May 18.
2. Ashland High School ASPIRE Program
Steve Smith, Ashland High School Counselor distributed the Ashland High School 2006 College Handbook. Samantha Kyme, an ASPIRE Americorp volunteer, reviewed the Americorp Program and the ASPIRE program this year.
3. Ashland High School Commencement Activities
Jeff Schlecht reported on the commencement activities for this year.
4. Ashland Schools Foundation Report
Director Amrhein reported on the annual fund drive. New Board members are being sought to begin serving in August. She reviewed the Buy in for Books sponsors for the past month and the past year.
5. Bond and Facilities Report
Carol Davis reported that the final recommendation from the Bond and Facilities Committee will be presented to the School Board for approval at the regular meeting of June 12. The recommendation includes a 12 year bond at $2 per thousand assessed value. The majority of the funds will be to renovate the physical education facilities at the high school, rebuild Bellview Elementary, addition of library and gymnasium at Helman, and some small projects including a cafeteria expansion at Ashland Middle School and a library expansion at Walker Elementary. The final recommendation will be placed on the website when it is available.
6. March Financial Report
Pam Lucas reported on the financial report as of March 31. We have received 90% of the total revenues, and 75% of the year is complete. The district is where it should be financially at this time of year.
7. Report on Montessori Lease of Primary Wing of Lincoln School
Pam Lucas reported that a two-year lease has been signed with Montessori Children’s World to utilize a portion of Lincoln School including four classrooms and small office space totaling approximately 3600 square feet. They will have access to the playground and garden which will be fenced at their expense. The Montessori school will begin its program in September.
Superintendent Di Chiro reported that a high school program has been moved into Lincoln School so the district will maintain its continuous educational use status. Lincoln will also be considered for swing space during bond construction to save money.
8. Board Reports
Board members reported on the Ashland Middle School Bear Fair, Willow Wind May Day Festival, Day of the Child Celebration at Walker, Ashland Schools Foundation fundraising, Public Records and Public Meetings Law workshop conducted by the City of Ashland, Klamath Bird Observatory Show at Willow Wind, Wellness Committee work, Youth Activity Levy committee work, the Primary election of May 16, Work Force Housing forum, volunteers in Ashland, monthly Saturday cleanups at Briscoe and Lincoln sites, and the Wilderness Charter School program.
Chair Parker asked that the July agenda include a discussion on the district policy on Electronic Communications and retention of emails and records.
9. Superintendent Report
a. Chalkboard Project – Open Books
Superintendent Di Chiro reported on the progress of the Chalkboard Project and reviewed the Open Books website, explaining that it tells everyone how the district is spending money compared to other districts in the state.
b. Governor’s K-12 Budget Proposal
Superintendent Di Chiro reported on the Governor’s K-12 Budget Proposal and responded to questions.
VIII. Unfinished Business
1. Board Policy Revision – Second Reading
Revised Board Policy EBB, Accident Prevention and Safety Procedures, was presented for second reading.
Director Amrhein moved that the Board approve revised Board Policy EBB for second reading as presented. Director Alexander seconded and the motion passed unanimously.
2. Joint Subcommittee Report
Director Amrhein reported that the subcommittee met on May 3 to discuss the Briscoe and Lincoln properties. The Parks and Recreation Commission will meet on May 15 in executive session to discuss the options. The City of Ashland will tentatively meet on May 11 in a work session to discuss the options. All three entities will meet on May 25 to discuss the options. This item will be added to the May 22 special meeting agenda for discussion.
3. Jackson County Grounds Agreement
Superintendent Di Chiro reviewed the summary of proposals for Grounds Maintenance by the Parks Commission, Jackson County, and the school district. The district services will not be as complete as the services provided by the Parks Commission or Jackson County because the district would only have two staff members and would not have a team approach or a crew to do the work.
Following discussion, Director Marr moved that the Board direct staff to develop a one-month extension with the Jackson County Agreement while the district continues negotiations with the Parks Commission. Director Amrhein seconded and the motion passed with the following roll call vote: Alexander – yes; Amrhein – no; Marr – yes; Parker – yes; Patton – yes.
Director Marr moved that the Board direct staff not to pursue in-house maintenance staff at this time. Director Amrhein seconded and the motion passed unanimously.
4. CISCO Agreement
Pam Lucas reviewed the CISCO Agreement explaining that it is to replace hardware for the network system that was installed during the last bond.
Director Alexander moved that the Board approve the proposed agreement with CISCO in the amount of $344,000.68 to purchase servers and additional hardware for the district network, as presented. Director Marr seconded and the motion passed unanimously.
IX. New Business
1. District Food Service Overview Committee
Superintendent Di Chiro reviewed the composition of the committee as follows: cafeteria managers from each school, parent/staff representatives from each school and Willow Wind; 2 at large community representatives with background in food services; students will not have direct membership on the committee, but will have input based on the process utilized during this school year. The committee would begin in September of 2006. Lydia Tolley would serve as the Chair, and Pam Lucas would serve as staff support. Superintendent Di Chiro would like the committee to have inservice training to learn about reimbursable meals, the nutritional requirements to participate in the free and reduced lunch program, and to understand the commodities program. She noted that an annual review is built into the committee for accountability purposes. The Board will be updated on the activities of the committee through minutes and Board Updates. The Board agreed that Superintendent Di Chiro will try to have one or two students serve on the committee.
2. Property and Liability Insurance Bids
Pam Lucas reported that bids for Property and Liability Insurance were received on April 24. She recommended that the bid be awarded to JBL&K Risk Services, LLC in the amount of $80,064 as presented.
Following discussion, Director Amrhein moved to accept the bid from JBL&K Risk Services in the amount of $80,064 for Property and Liability Insurance as recommended. Director Alexander seconded and the motion passed with the following roll call vote: Alexander – yes; Amrhein – yes; Marr – Abstain; Parker – yes; Patton – yes.
3. OSAA Settlement Agreement
This item was removed from the agenda.
4. Resolution to Join Adequacy Lawsuit as a Plaintiff
Superintendent Di Chiro recommended that the Board adopt a resolution to join the Oregon School Funding Defense Foundation Lawsuit filed by Oregon residents against the State of Oregon and certain leaders of the Oregon Legislative Assembly requesting adequate funding for K-12 education.
The following resolution was presented for the Board’s consideration.
OREGON SCHOOL FUNDING DEFENSE FOUNDATION LAWSUIT
WHEREAS, as Oregon’s K-12 funding situation continues to deteriorate, the breadth and depth of elementary/secondary school programs and services offered to students in school districts across the state is negatively impacted; and
WHEREAS, examples of how the current K-12 funding situation has affected the students in the Ashland School District include:
· Reduction of 80 staff members
· Closure of 2 elementary schools
· Eliminating the 8th period from the high school schedule
WHEREAS, six Oregon school districts and a number of individuals have filed a lawsuit against the State of Oregon and its legislative leadership contending that the Legislature has failed to satisfy its constitutional obligation to provide adequate resources to meet the quality goals established by law for Oregon K-12 education.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Ashland School District, by adopting this resolution, seeks to join the lawsuit captioned Pendleton School District 16R, et al. v. State of Oregon, et al. (Multnomah County Circuit Court Case No. 0603-02980) as a named plaintiff; and
BE IT FURTHER RESOLVED that the Board of Directors of the Ashland School District, in joining the above referenced lawsuit as a named plaintiff, agrees to the terms of the Representation Agreement attached.
Superintendent Di Chiro further presented a Representation Agreement with the Oregon School Funding Defense Foundation, which would provide legal representation, attorneys’ fees and costs for the lawsuit. She recommended that the Board approve the agreement.
Director Amrhein moved to extend the meeting 30 minutes. Director Alexander seconded and the motion passed unanimously.
Following discussion, Director Alexander moved that the Board adopt Resolution #06-02 as presented to join the Oregon School Funding Defense Foundation Lawsuit and approve the Representation Agreement with the Oregon School Funding Defense Foundation as presented. Director Parker seconded and the motion passed unanimously.
Director Amrhein volunteered to be a liaison for the lawsuit.
X. Announcements and Appointments
A Budget Committee Meeting will be held on Monday, May 15, 2006, at 7:00 p.m. in the District Board Room.
Director Amrhein moved to extend the meeting 15 minutes. Director Patton seconded and the motion passed with the following roll call vote: Alexander – abstain; Amrhein – yes; Marr – yes; Parker – yes; Patton – yes.
The Board scheduled a special session on Monday, May 22, 2006, at 6:30 p.m. in the Ashland Middle School Library to review the Joint Subcommittee Recommendations.
A work session will be held on Monday, May 22, 2006, at 7:00 p.m. in the Ashland Middle School Library to receive public input on the proposed bond.
A Joint Work Session with the Ashland City Council and Parks & Recreation Commission will be held on Thursday, May 25, 2006, at 7:00 p.m. in the Ashland Council Chambers.
The District Retirement Party will be held on Monday, June 5, 2006, from 4:00 to 5:30 p.m. at the Standing Stone.
A Budget Hearing will be held on Monday, June 12, 2006, at 6:45 p.m. in the Ashland Council Chambers.
The next regular session will be held on Monday, June 12, 2006, at 7:00 p.m. in the Ashland Council Chambers. The AQEM will be reviewed at this meeting.
A work session will be held on Friday, June 23, 2006 from 9:00 a.m. to 4:00 p.m. to meet with district administrators.
There being no further business, the meeting adjourned at 10:28 p.m.
Jeanne Peterson, Executive Secretary