Ashland School Board - Minutes     
Wednesday, May 03, 2006

Ashland School District No. 5, Jackson County, Oregon The Board of Directors met in a work session on May 3, 2006, at 6:30 p.m. in the Ashland Middle School Library. Present were:

 

Heidi Parker                 )            Chair

 

Ruth Alexander            )

Amy Amrhein               )            Board Members

Mat Marr                     )

Amy Patton                  )

 

Juli Di Chiro, Superintendent

Pamela Lucas, Business Manager

Bond and Facilities Planning Committee Members

Community Members

Media Representative

Anita Charters, Recording Secretary

 

 

I.        Call to Order

 

            The meeting was called to order at 6:38 p.m. by Chair Parker.

 

II.     Roll Check

 

All board members were present.

 

III.   Welcome Visitors and Review Ground Rules

 

Chair Parker welcomed the members of the Bond and Facilities Planning Committee and the audience. The purpose of this work session is to reach final consensus on a bond measure to be presented to voters in the November 2006 general election. Ground rules for the work session were reviewed.

 

Jim Teece gave a PowerPoint presentation on the process used by the Health and Safety Subcommittee to re-define and prioritize projects previously identified as health and safety needs.

 

IV.  Identify What Projects to Fund

 

            The following revisions were made to the minutes of the April 26, 2006 board work session regarding Package A for Bellview Elementary School:

 

1.      Delete #2 in its entirety and replace with the following: Green building upgrades will be included at the level that qualifies for LEED certification.

 

2.      Delete #3 in its entirety and replace with the following: The building construction cost for a new school will be adjusted from $160 per square foot to $170 per square foot (estimated at $7,650,000).

 

Consensus was reached on the following:

 

1.      Reclassification of the 10-year needs and health/safety needs as presented by the Health and Safety Subcommittee;

 

2.      Construction of a new gym and library building at Helman Elementary School (estimated at $1,360,000 million);

 

3.      Expansion of the library at Walker Elementary School (estimated at $500,000);

 

4.      Provision for dust abatement at Willow Wind Community Learning Center (estimated at $75,000);

 

5.      Replacement of roofs, PCB lighting replacement and improvement of site lighting at Briscoe Elementary School (estimated at $471,625);

 

6.      PCB lighting replacement, improvement of site lighting, new boiler and drainage issues at Lincoln Elementary School (estimated at $326,745);

 

7.      Improvements at transportation and maintenance departments (estimated at $50,000);

 

8.      Enhancement of the cafeteria at Ashland Middle School (estimated at $500,000); and

 

9.      Increase the construction budget from $90 per square foot to $180 per square foot for approximately 37,715 square feet of instructional space at Ashland High School.

 

The estimates for the above projects will be reviewed by Dull Olson Weekes Architects, Inc. The committee agreed that any remaining funds would be allocated to Ashland High School.

 

V.     Review Next Steps

 

A.     Identify Future Project Priorities

 

It was agreed that district staff will develop a list of future project priorities. The list will be reviewed by the Bond and Facilities Planning Committee before it is presented to the school board.

     

B.     Test Survey

 

      Regarding the question of conducting another survey, the consensus was no.

     

 

C.     Determine when Bond Committee Recommendation will be made to Board

 

      It was determined that the bond package will be presented to the school board at its regular meeting on June 12, 2006 by the Bond and Facilities Steering Subcommittee.

 

D.     Campaign Committee

 

Marylee Oddo will chair the campaign committee and Amy Amrhein will serve as board liaison.

 

Final consensus was reached on the following proposed bond package in the amount of $46,800,000 to be presented to the school board. The amount allocated to each site is an estimate that includes soft costs, project management, commissioning, inflation and ADA improvements. These estimates were reviewed and confirmed by Dull Olson Weekes Architects.

 

Ashland High School ($19,781,915):

      Complete visual and performing arts complex with new music classrooms and

            scene shop

      Upgrade physical education classrooms

      Provide integrated student counseling service facilities

      Improve bus circulation

      English building electric replacement

      Replace breezeways

      Replace roofs

      Add emergency lighting

      Upgrade fire alarm system

      Emergency egress hardware

      Asbestos flooring replacement

      Site lighting

      PCB lighting replacement/upgrade

      Structural improvements to walkways and stairs

      Repair water decay of structure

      Improve HVAC systems

 

Ashland Middle School ($4,312,033):

      Cafeteria addition

      Replace roofs

      Kitchen equipment upgrades

      Add emergency lighting

      PCB lighting replacement/upgrade

      Emergency egress hardware

      Upgrade fire alarm system

      Site lighting

 

 

Bellview Elementary School ($12,750,503):

      New elementary school

 

Helman Elementary School ($5,441,600):

      New gym/library/admin building

      Improve drainage issues

      Separate walkway canopies

      Replace breezeways

      Replace HVAC cooling tower

      Kitchen equipment upgrades

      PCB lighting replacement/upgrade

      Add emergency lighting

      Upgrade fire alarm system

      Site lighting

      Asbestos flooring replacement

 

Walker Elementary School ($2,719,604):

      Expand library/admin

      Replace roofs

      Improve drainage

      Remove chimney

      Replace breezeways

      Kitchen equipment upgrades

      Add ventilation to air handling units

      Add emergency lighting

      PCB lighting replacement/upgrade

      Site lighting

      Upgrade fire alarm system

 

Willow Wind Community Learning Center ($509,929):

      Replace roofs

      New air handling units with ventilation

      Dust abatement in parking area

      Structural improvements to foundation, walkway and deck

      PCB lighting replacement/upgrade

      Upgrade fire alarm system

      Site lighting

      Barn renovation

 

Briscoe Elementary School ($576,528):

      Replace roofs

      PCB replacement only

      Site lighting

 

 

 

Lincoln Elementary School ($395,388):

      Improve drainage

      PCB replacement only

      Site lighting

      New boiler

 

Transportation ($31,250):

      Miscellaneous improvements

 

Maintenance ($31,250):

      Miscellaneous improvements

 

District-wide technology infrastructure ($250,000)

 

Director Amrhein said that, in her opinion, the next bond should include replacement of the district office.

 

VII.      Adjourn

 

       There being no further business, the meeting adjourned at 10:58 p.m.

 

Anita Charters, Recording Secretary

 

 

 



Download File
5-3-06 work session.pdf

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