Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on March 13, 2006, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Heidi Parker ) Chair
Ruth Alexander )
Amy Amrhein ) Board Members
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
Pamela Lucas, Business Manager
Daniel Cazares, Certified Representative
Amy Korth, Classified Representative
Anna Cochran, Student Representative
I. Call to Order
The meeting was called to order at 7:01 p.m. by Chair Parker.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Parker welcomed visitors.
V. Consent Agenda
1. Approve minutes of work session of January 23, executive session of February 6, work session of February 9, executive session of February 10, regular session of February 13, executive and work sessions of February 17, executive session of February 23, and work session of February 27, 2006.
a. Requests for Leave of Absence
Antonia Blum, Title I Specialist at Walker Elementary, requested a miscellaneous unpaid leave of absence for the 2006-07 school year. It was recommended that her leave be granted as requested.
b. Retirement Requests
Lynn Sacks, Second Grade Teacher at Walker Elementary, submitted a letter of intent to retire June 30, 2006. It was recommended that her request be granted as presented.
Linda Thurow, Ashland High School Art Teacher, submitted a letter of intent to retire the end of this school year. It was recommended that her request be granted as presented.
c. Approve Transfer for Director of Educational Services
It was recommended that Michelle Zundel, current Walker Elementary Principal, be transferred to fill the position of Director of Educational Services, effective July 1, 2006.
d. Approve Resolution #06-01 to Extend Certified and Administrative Employment Contracts, Offer Certified and Administrative Probationary Contracts, and Nonrenew Probationary and Temporary Certified Contracts
BE IT RESOLVED that the Board authorizes the Superintendent to offer employment contracts to the following staff, with the terms and conditions to be established by Board policy and the applicable collective bargaining agreement, if any:
1. Contract extension for "contract" teachers for the period of July 1, 2006 to June 30, 2008:
Last Name First Name Assign FTE Job Site
Anderson Tamara Math 1 High
Bagshaw Sean LOA 1 Middle
Baird Susan LOA 1 Middle
Barnett Linda Special Ed. 1 High
Bayliss Andy CLC Teacher .5 CLC
Benbough Marcia Reading 1 Walker
Bishop Elizabeth Drama 1 High
Blair Debra Grade 2,3 1 Walker
Blum Antonia Title I Specialist .8 Walker
Bowen-Jones Kathi English/Soc St 1 High
Bradley Joanna CDS 1 Middle
Brand Sandra ESL 1 AMS/AHS
Brandy Timothy Continuous Learning 1 Walker
Buettner Gail Grade 1 1 Helman
Burt Andrew Cross Graded 1 Middle
Cadarette Karoli 7/8 Social Studies 1 Middle
Carlson Beatrice Math 1 High
Carstensen Karl PE 1 Middle
Cate Timothy English/Soc. St. 1 High
Cazares Daniel CDS .99 Walker
Claussen Jane Social Studies 1 High
Colloran Linda Business/Soc St 1 High
Contreras Gladys Spanish 1 Middle
Contreras Todd Physical Education 1 Walker
Cooney William Welding/PE 1 High
Cornelius Roland English/Soc St 1 High
Cory Pam 7/8th Language Arts 1 Middle
Cottle Morgan Grade 5 1 Walker
Christensen Jan Music .5 Middle
Cuddeback Michelle Grade 4,5 1 Helman
Cyphers Joanne CDS .7 Bellview
Damon-Tollenaere Matt Elem PE 1 BE/HE
Daniels Nancy Reading 1 Helman
Davidson Laura Home Ec/Health 1 High
Davis Janet Elem Music Specialist 1 BE/HE
DeMerritt Diane Continuous Learning 1 Walker
DeSalvo Rebecca Science .67 High
Ditman Abram Spanish/Social Studies 1 High
Driscoll Mia Kindergarten/Grade 1 .63 Helman
Dunbrasky Joe Grade 4,5 1 Helman
Egan Jennifer CDS 1 Helman
Fleuter Lori Grade 3,4 1 Helman
Freeman Brenton 7/8th Math 1 Middle
Frey Susan Grade 6 1 Middle
Gabriel William English/Social Studies 1 High
Gardener Renee Grade 1 1 Bellview
Ginsberg Melvin Special Ed. 1 Helman
Graham Ronald Math 1 High
Green Karen Foods/Yearbook .5 High
Gurwell Richard Grade 4 1 Helman
Haim Jim WCS/9th Alt 1 High
Hall Lauren Librarian 1 Middle
Hamnett Daniel Continuous Learning 1 Walker
Hansen Ingrid Grade 4 1 Bellview
Hansen Laurence 7/8th Math 1 Middle
Hartman James Science .83 High
Healy Kristina 7/8th Science 1 Middle
Heidig Heidi Grade 6 1 Middle
Jamieson Janet Speech & Language .75 Walker
Jessie Susan Grade 2,3 1 Bellview
Johnson Holly Special Ed/French 1 High
Johnson Jeffrey Special Ed .5 High
Jones Leigh Speech & Language .8 Middle
Julian Jr Bob 7/8th Social Studies 1 Middle
Karlin Terry Grade 6 1 Middle
Keim Nancy Grade 4 1 Walker
Kelly Lynnette Grade 1,2 1 Walker
Kendrick Inge Grade 3 1 Walker
Kennedy Katherine Science 1 High
Kitchell David Grade 3 1 Bellview
Knox Antoinette Special Ed 1 Middle
Kunstman Lynn Science 1 Middle
Larson Berit Grade 2 1 Helman
Lasley Lloyd Cont. Ctr/Depot 1 High
Lebo James Science 1 High
Leger Louis Music 1 BE/HE/LI
Losinski Jennifer 7/8 Math 1 Middle
Luman Joanne Grade 2 1 Bellview
Mahoney Kathy Special Ed 1 Walker
Martin Craig Grade 1 1 Bellview
McBride Judith CLC Teacher 1 CLC
McCoy Valerie Grade 1 1 Helman
McCracken Bonnie Grade 6 1 Middle
McKinnon Matt Social Studies 1 High
McNeil Gary Grade 6 1 Middle
Menold Krista LOA 1 LOA
Mikula Richard Science 1 High
Mullinnix Trisha Grade 1 1 CLC
Myers-Murphy, Catherine Reading 1 Bellview
Oehler Elizabeth 7/8th Science 1 Middle
Palmesano Candace Intermediate 1 Bellview
Pare' Gerry Orchestra 1 High/Elems
Paustian Brenda Math 1 High
Pinder Joann Grade 5 1 Bellview
Ponder Julie Physical Education 1 AMS
Preskenis Jay Catalyst/9th Alt 1 High
Preskenis Sheri Grade 6 1 Middle
Pryor Karl 7/8th Language Arts 1 AMS
Rensi Dana Spanish 1 High
Sandrock Eric Cross Graded 1 Middle
Santos Stephanie PE 1 High
Scalo Patricia Continuous Learning 1 Walker
Schaffer Lauren French 1 High
Schoenleber Mark Art 1 High
Scott Karen Grade 4 1 Helman
Shaffer Mary CDS .5 Walker
Sharp Richard English 1 High
Shaw Rickey TV Video Production .5 Middle
Sherbow Mark Intermediate 1 Walker
Shipley Doug Special Ed. 1 High
Siders Camille Grade 2,3 1 Helman
Silva Susan Special Ed. .6 High
Skinner John Counselor 1 High
Smith Hazel Librarian 1 BE/HE//WA
Smith Linda Special Ed. 1 Middle
Smith Stephen Academic Advisor 1 High
Snider Suzanna Spanish/French 1 High
Snowden Mary Kindergarten .63 Helman
Spear Caroline Catalyst/Humanities 1 High
Stevenson Elisa Grade 1,2 1 Walker
Stiles Glenna Dean of Students 1 AHS
Stokes Chris Kindergarten .63 Walker
Street William Librarian 1 High
Streng Richard Grade 5 1 AMS
Sturdevant Aaron Social Studies 1 High
Sullivan Kate Special Ed/LOA 1 Middle
Sumner Shirley Grade 1 1 Helman
Thickett Lori Math 1 High
Thorngate Susan English/Debate 1 High
VanReenen Therese Cross Graded 1 Middle
Vellutini Pamela LOA .5 LOA
Verloop Cecily Health .5 High
Wallace Leeanne English 1 High
Walsh Michael Art/Photography .50 High
Warner Dianna Social Studies 1 Middle
Warrence-Schreiber Michele Reading .8 Middle
Wehmeyer-Knox, Nora School Psychologist .5 Walker
Wilhelm Martha Grade 3,4 1 Walker
Wolff Eric Math 1 High
Yamanouchi Yuko Japanese .17 High
Yeoman Kathy Spanish 1 Middle
2. Second year probationary contracts (teachers and administrators) for 2006-07:
Last Name First Name Assign FTE Job Site
Burnett Deborah Kindergarten .63 Walker
Gyarmathy Rebecca Special Ed 1 Bellview
Hall Charles PE 1 High
Huck Sophy Math .83 High
Johnson Angela PE .5 Middle
Johnson Dwayne Orchestra .5 Middle
Morton Kirsten Music 1 High
Retzlaff Stephen Asst Principal 1 Middle
3. Third year probationary contracts (teachers and administrators) for 2006-07:
Last Name First Name Assign FTE Job Site
Carstensen Jennifer Music .63 Middle
French Allison Health 1 High
Gonzalez Jennifer Spanish 1 Middle
Haden Jamie Health 1 Middle
Hanzel Gregory Special Ed 1 Middle
Hernandez Robyn English 1 High
Hobein Barbie Spanish 1 High
Hobein Todd Cont Ctr/Math .83 High
Huard Paul Social Studies 1 High
Kemper Karl Athletic Director 1 District
McInerney Mary Catalyst .5 High
Tilley Lindsay Kindergarten .63 Bellview
Wahpepah Jennifer Special Ed .67 High
4. Current third-year probationary teachers and administrators to be offered initial two or three-year contract:
Last Name First Name Assign FTE Job Site
Berman Karen Foods/Academic Adv .67 High
Kneeland Amy Cross Graded 1 Middle
Kuhn Robert Art .75 Middle
Mann Jeffrey Special Ed 1 Bellview
Miller Mark Science 1 High
Ososke Marcia Cross Graded 1 Middle
Pew Debra Home School Dir 1 Willow Wind
Schlecht Joyce Kindergarten .63 Bellview
Wolff Shannon Kindergarten .63 Walker
5. Nonrenewal of temporary teachers:
Last Name First Name Assign FTE Job Site
Cyphers Joanne Special Ed .3 Walker
Inada Julie 7/8th Lang Arts .83 Middle
Johnson Angela PE .5 BE/HE/WA
Nagareda Joleen Grade 2,3 1 Bellview
Smith Kari Grade 1 1 Helman
6. Contract extension for "contract" administrators for the period July 1, 2006 to June 30, 2009:
Last Name First Name Assign FTE Job Site
Bogdanove Samuel Dir of Stu Services 1 District
Hollandsworth Susan Elementary Principal 1 Helman
Kigel Ken Assistant Principal 1 AHS
Rooklyn Dale Middle School Principal 1 AMS
Schlecht Jeff High School Principal 1 AHS
Valentini Don Assistant Principal 1 High
Zundel Michelle Director of Ed Services 1 District
e. Sophy Huck, Math Teacher at Ashland High School, submitted a letter of resignation effective the end of this school year. It was recommended that her resignation be accepted as presented.
Director Marr corrected the minutes of February 13 indicating that he voted against the motion on the Waterline Property. Director Alexander moved that the Board approve the consent agenda as corrected. Director Amrhein seconded and the motion passed unanimously.
VI. Hear Public Requests not a part of the agenda
Debra Shook expressed concern that it was not clear as to whether the Willow Wind School is subject to district policies. Superintendent Di Chiro explained that Willow Wind is subject to the district policies.
1. Student and Staff Representative Reports
Anna Cochran, student representative, reported on spring athletics, the Guys and Dolls musical, A Midsummer Nights Dream to play in May, and other activities at the high school.
Amy Korth, Classified Representative, thanked the district staff for recognizing staff during Classified Employee Appreciation Week.
Daniel Cazares, certified representative, reported on Ashland High School Art Through the Ages, Chataqua Poets and Writers Event, student parent conferences, and the principal hiring process.
2. Bond and Facilities Report
Carol Davis of the Bond and Facilities Committee reported on the three possible bond packages. Bond package one for $30,000,000 would include minimum repairs, maintenance, and health and safety issues. Bond package two for $60,000,000 would include the first phase of the high school master plan, one new elementary school, core enhancements at the other schools, and health and safety issues. Bond package three for $90,000,000, a 20 year bond, would include the first three phases of the high school master plan, two new elementary schools, core facilities at remaining schools, and health and safety issues at the remaining schools.
A community open house will be held on April 5 from 4:00 to 8:00 p.m. at the Ashland Public library. The Board and the Bond and Facilities Planning committee will have a work session on April 26. A public survey is in process to obtain public feedback. Bond information will be placed on the district website as it becomes available.
Director Patton reported that a student survey was conducted and approximately 400 responses were received. The student data is posted on the website.
3. Report on Joint Session Subcommittee
Superintendent Di Chiro reported that three proposals have been reviewed relating to the desire of the Parks Department to change ownership of the playground areas at Briscoe and Lincoln. She recommended that discussions on this issue be delayed until the future of the Youth Activity Levy is more clear. The community has an interest in having both the Briscoe and Lincoln grounds serve as parks in those communities, and the Board does not intend to change that at this time. The funding for maintenance of those sites can be determined at a later time.
4. Update on Pesticide Herbicide Subcommittee
Director Alexander reported that she and Director Marr met with staff, citizens and administration to discuss possibilities. It will be stressed for the long-term that pesticides not be used if they can be avoided. The playing fields will be treated with herbicides this year as they have in the past, because there is not a good alternative. Shrub banks are the most difficult areas to maintain. Herbicides will be used at a minimum and only in areas where manual labor cannot be used effectively. Adequate signage will be posted prior to and during the herbicide applications. Briscoe and Lincoln will have volunteers to maintain the shrub banks. The high school will use work groups for such maintenance. Bellview, Walker and Ashland Middle School will receive herbicide treatments. Treatment will only occur when children are not in school. The above maintenance options will be evaluated to determine what works best, and this will be reviewed again in the future.
Director Marr presented suggestions for board policy revisions. The board policy and administrative regulations will be reviewed at the next regular meeting.
5. January Financial Report
Pam Lucas reported that the district is still on schedule financially for this year, and reviewed the new reporting format. Ms. Lucas further reported that the Waterline property has been listed, and the district will be charged 5% for such listing. No offers have been received yet.
6. Board Reports
Board members reported on developing a contract with the superintendent, bond committee work, the Walker Carnival, the Walker Science Fair, the February 27 board work session on elementary schools, employee contract maintenance committees, and community awareness when allowing pets to visit school playgrounds.
Director Amrhein reported on the Ashland Schools Foundation annual fund drive. The kick off is April 10 on the Plaza from 3:30 to 5:00 p.m. Volunteers are needed for telephoning and placing lawn signs around town. Volunteers may call 482-8197 to obtain information on the fund drive or to volunteer.
7. Superintendent Report
Superintendent Di Chiro reported that the levy in Eugene has been challenged as being unconstitutional under Measure 5. We are researching our Youth Activity Levy. If it is repealed, there are other options available to the district to obtain similar funding.
Superintendent Di Chiro reported on options for the 2006-07 school year which include extended kindergarten, a K-8 program, 2nd Grade Sunbeams at Willow Wind, 1st grade program at Willow Wind, 5th grade at Ashland Middle School if there is enough interest. Questions on these options may be addressed to the district office.
Superintendent Di Chiro reported that Susan Castillo, State Superintendent of Public Instruction, has reviewed the OSAA reclassification and found that OSAA erred in not obtaining approval from the State Board of Education prior to going to six classifications. We do not know what that means for Ashland at this time.
Superintendent Di Chiro further reported on the Bellview and Walker elementary principals hiring process and timelines. The process involves staff, parents and students. Interviews will occur the week of April 10. Finalists will be recommended to Ms. Di Chiro, and she will do an administrative review and site visits.
Superintendent Di Chiro updated the Board on the activities of the Wellness Committee. A proposed board policy will be presented to the Board in June.
VIII. Unfinished Business
1. Increase Expense Cap for School Board Attorney
In November the Board hired Dorian Brattain of Oregon School Boards Association to represent the Board in negotiating a contract with the superintendent. A cap for that expense had been approved at $2,000. Pam Lucas reported that $2,545 has been spent to date for that service.
Director Amrhein moved that the Board increase the cap to $2,545 to pay the school board attorney for negotiations with the superintendent. Director Alexander seconded and the motion passed unanimously.
IX. New Business
1. Approve Ashland High School Master Plan
Ken Ogden reviewed the Ashland High School Master Plan and responded to questions. The master plan is available for review at the District Office, and is on the district website.
Director Marr moved that the Board adopt the high school master plan as developed by Ken Ogden. Director Alexander seconded and the motion passed unanimously.
The Board took a break at 8:57 p.m. and reconvened at 9:04 p.m.
2. Discuss Long-Term Planning for Elementary Schools
Superintendent Di Chiro reviewed public input on the following questions and made recommendations as listed below.
Question 1 – Given the information in the recent demographer’s report, do we have sufficient capacity for elementary programs at three schools?
Superintendent Di Chiro explained that, with declining enrollment, there will be extra classrooms at Helman and Walker next year. Some construction may be necessary at Bellview to remodel an existing classroom to serve as a music room. She felt there is adequate capacity at the elementary schools for next year.
Board member comments included looking at the long-term goals for class size and the AQEM recommendations; existing schools with 300 – 340 enrollment are sufficient; teachers want the additional instructional areas; enrollment increases at Bellview will be cause for concern.
Pauline Black felt Walker is very crowded.
Paul Copeland does not want the district to wind up with fewer, yet larger, elementary schools.
Question 2 – Should we consider magnet schools as opposed to neighborhood schools for our elementary schools in the future?
Superintendent Di Chiro defined a neighborhood school as drawing enrollment from an attendance zone, and a magnet school as drawing enrollment from the entire district. She recommended that the three elementary schools remain as neighborhood schools, and that we return to a more liberal transfer policy so parents have more choices.
Question 3 – Are the current three elementary schools located in the right place for the long term?
Superintendent Di Chiro explained that one of the standards set during the school closure process was to have 10 acres at each of the elementary sites. The current sites are very close to that, and she recommended maintaining the current three sites.
Board comments included discomfort at using the 10 acres standard for the schools because all criteria needs to be reviewed; concern about traffic patterns at Walker; geographically balancing the three schools would eliminate Walker and include Lincoln; Lincoln should be used for some type of educational program; the bond committee needs guidance on this issue now.
Director Alexander moved that the meeting be extended 30 minutes. Director Amrhein seconded and the motion passed unanimously.
Curt Bacon stated that Lincoln is a very valuable property for the high school. He would rather rebuild Walker and leave the Lincoln site for the high school.
Mary Ellen Cole, as a taxpayer, is considering a 20 year bond because it will save so much money.
Paul Copeland expressed concern that Lincoln School may be used for multiple programs, but may not be maintained for 20 years.
Joanne Costantino felt Walker School was more appropriate than Lincoln because of the traffic issues.
Coz Constantino explained that if you exclude Walker, you lose the bike path. He wanted to maintain Walker.
Marylee Oddo of the Bond and Facilities Planning Committee, explained that the largest bond package will include two new elementary schools and major work at the high school. Repairs and needs would be addressed at the remaining sites. Lincoln and Briscoe would be included in that package for maintenance of the properties, not upgrades.
The Board agreed to continue discussing this item at the March 20 work session.
3. Approve Superintendent’s Contract
Chair Parker reviewed the process for negotiating the superintendent’s contract, and explained that the final contract was received today. Director Patton summarized the changes to the proposed contract.
Paul Copeland expressed disappointment that the negotiations process was not open to the public, and asked that the Board reexamine its policy on public documents and public meetings.
Director Amrhein moved to extend the meeting 30 minutes. Director Patton seconded and the motion passed unanimously.
Following further discussion, Director Alexander moved and Director Amrhein seconded that the Board accept the superintendent’s contract.
Director Marr felt the public should be given time to review the document before action is taken. Director Marr moved to table final decision on this until Wednesday, March 15. The motion died for lack of a second.
Director Alexander’s motion to accept the superintendent’s contract passed on the following roll call vote: Alexander – yes; Amrhein – yes; Marr – abstain; Parker – yes; Patton – yes.
X. Announcements and Appointments
A Joint Work Session will be held on Thursday, March 16, 2006, at 7:00 p.m. in the Ashland Council Chambers.
A Board Special Session will be held on Monday, March 20, 2006, at 6:30 p.m. at the Ashland Middle School Library to take public input on the Sodexho Agreement and the Grounds Maintenance Agreement, and discuss the location of the elementary schools.
The next regular session will be held on Monday, April 10, 2006, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 11:02 p.m.
Jeanne Peterson, Executive Secretary