Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in special session on October 24, 2005, at 7:00 p.m. in the Ashland Middle School Library. Present were:
Heidi Parker ) Chair
Ruth Alexander ) Board Members
Amy Amrhein )
Mat Marr )
Amy Patton )
Juli Di Chiro, Superintendent
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7:05 p.m. by Chair Parker.
II. Roll Check
A roll of the board was taken and all members were present.
III. School Board Goals
The Board reviewed the proposed 2005-06 goals.
Director Marr suggested that 4H be added as follows: Strive for small community elementary schools that do not exceed the AQEM goal of 340 students.
Director Marr suggested that the district work toward moving back to open enrollment at all schools next year if possible. The Board agreed that this should be considered as a goal for next year.
Director Alexander moved to adopt the 2005-06 goals as presented. The motion died for lack of a second.
It was suggested that 3E be added as follows: Continue the implementation of the Board Policy on bullying and harassment with age appropriate responses at each school.
Director Marr moved that the Board accept the 2005-06 district board goals to include 3E and 4H as amended. Director Alexander seconded and the motion passed unanimously.
The finalized board goals are as follows:
Goal 1: Stabilize district enrollment by providing innovative programs and showcasing existing excellence.
A. Study the educational needs and desires of Ashland families and examine current efforts to meet those needs.
B. Identify and implement three methods of showcasing existing excellence in the district.
C. Form a task force to evaluate the option to extend the kindergarten day with implementation as soon as possible.
D. Develop appropriate alternative programs to attract new students.
Goal 2: Increase academic challenge and ensure that all students are making continuous academic progress.
A. Appoint a K-12 task force to study existing alternatives and to identify new programs that could provide differentiated programming to address unmet student needs.
B. Hire a Director of Educational Services in spring of 2006 to begin work for the 06-07 school year.
C. Implement the goals of the Continuous Improvement plan with a particular focus on ELL and Special Education students.
D. Engage in a districtwide conversation to increase academic challenge based on the AMS model.
E. Conduct an annual review of AQEM goals, and make appropriate changes and additions.
Goal 3: Support the health and wellness of students and staff.
A. Appoint a district Health, Wellness and Nutrition Committee to:
B. Continue the work of the Health Promotion/ Insurance Committee to promote the health, wellness, and fitness of district staff.
C. Promote alternative methods of transportation, including walking and biking, for both staff and students as a way to increase fitness and decrease environmental impact.
D. Evaluate the food service management program.
E. Continue the implementation of the Board Policy on bullying and harassment with age appropriate responses at each school.
Goal 4: Address the district’s long range financial and facilities planning needs.
A. Conduct a facilities study that analyzes the condition and capacity of all of the buildings on district sites and programs, and evaluate needs for district considering potential green solutions.
B. Work with the City of Ashland to determine partnerships to create sustainable energy solutions.
C. Update the district demographer’s report to include a 10 year projection of enrollment.
D. Work with the Business Manager and the Budget Committee to develop a reporting system that will help project district revenue and expenditures 5 years into the future.
E. Develop a more comprehensible method of reporting the district’s budget to the staff and community.
F. Consider AQEM planning goals in the areas of Facilities and Property and Budget and Revenue when working on long-range planning.
G. Work on maintaining Lincoln’s viability as a district educational facility in the future.
H. Strive for small community elementary schools that do not exceed the AQEM goal of 340 students.
Goal 5: Improve communication and community involvement in schools.
A. Ensure that all district committees operate collaboratively, openly, and actively, including community members, staff, parents and students when possible.
B. Establish a district newsletter to be distributed to all households in the district.
C. Improve the design and function of the district web-site.
D. Publish all school newsletters to each site’s web page.
E. Use the School House show on RVTV and other local media to communicate about district programs and issues.
F. Schedule strategic planning process.
IV. Board Policy Revision – First Reading
Juli Di Chiro explained that the committees referred to within this policy consist of up to two board members only. No action was taken.
V. Memorandum of Understanding #2005-05 Between Southern Oregon Bargaining Council and Ashland School District Regarding Extra Duty Assignment Additions and Changes
Juli Di Chiro reviewed the Memorandum of Understanding and responded to questions.
Director Amrhein moved that the Board approve Memorandum of Understanding #2005-05 Between Southern Oregon Bargaining Council and Ashland School District Regarding Extra Duty Assignment Additions and Changes as presented. Director Marr seconded and the motion passed unanimously.
VI. Consider Purchasing School Bus with Grant Funds and General Funds
Pam Lucas, Business Manager, reported that the district received an Oregon Clean School Bus Grant from the Environmental Protection Agency in the amount of $69,714 to replace the mufflers on the existing transportation fleet as well as provide $20,000 toward the purchase of a new “green” school bus. In accordance with the grant, the district would need to pay for the balance of the new school bus from general funds. The only company that sells such buses is Schetky Northwest Sales, Inc. in Portland. Because there is only one source for the product, the district would not need to solicit bids. Instead, the district has received permission to purchase a bus under the umbrella of a contract currently held by Jewell School District. Ms. Lucas reviewed the bus depreciation schedule and responded to questions.
Director Patton moved that the Board grant the district permission to spend $35,241.35 from contingency to purchase a new school bus through the Oregon Clean Bus Grant as recommended. Director Alexander seconded and the motion passed unanimously.
VII. Consider Offer to Purchase Waterline Property
Juli Di Chiro left the meeting due to a conflict of interest.
Pam Lucas explained that another proposal was received from Oregon Land Group, in the amount of $95,000, for the purchase of the district owned property located on Waterline Street. She reported that a real estate agent recommended that the district make a counteroffer for whatever amount is desired and see what happens.
Paul Copeland gave public input stating that you determine the worth of property by putting it on the market with a Request for Proposals.
Following Board discussion, Director Marr moved that the Board direct the Business Manager to reject the offer on the table, attempt to appraise the property for not more than $300, and the Board will further discuss this issue in January. Director Alexander seconded and the motion passed unanimously.
Juli Di Chiro rejoined the meeting.
The proposed Lithia Springs School Agreement was presented for the 2005-06 and 2006-07 schools years. The agreement in the amount of $347,007 for the 2005-06 school year and $347,006 for the 2006-07 school year reflects an increase of 20.2% due to increased pass through of funds from the Oregon Department of Education.
The proposed Southern Oregon Child Study Treatment Center Agreement was presented for the 2005-06 and 2006-07 school years was presented. The agreement in the amount of $121,812 for each year reflects a 4.9% increase over the previous year due to increased pass through of funds from the Oregon Department of Education.
Director Amrhein moved that the Board approve the Lithia Springs School Agreement and Southern Oregon Child Study Treatment Center Agreement for the 2005-06 and 2006-07 school year as recommended. Director Marr seconded and the motion passed unanimously.
IX. Discuss Superintendent Contract Negotiation Process
Director Marr moved and Director Alexander seconded that the Board appoint Directors Amrhein and Patton to act as liaisons to the Board to begin the process of negotiating Juli Di Chiro’s contract. Juli Di Chiro asked that the process be completed by January.
John Maurer gave public input expressing a growing concern regarding the relationship that has evolved between the Board and the superintendent and a possibility that the contract may not be renewed. He stated that the district has an excellent superintendent who has maintained class size throughout a very difficult financial time and the district is still one of the finest in the country. Losing this superintendent would be unforgivable.
The motion passed unanimously.
X. Public Input
Melissa Mitchell-Hooge gave an update on the parks commission meeting and the progress of the Save our Schools and Playgrounds Task Force. She asked for feedback from the Board before the final report is presented at the November 17 joint meeting.
There being no further business, the meeting adjourned at 8:12 p.m.
Jeanne Peterson, Executive Secretary