Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on September 13, 2004, at 7:00 p.m. in the Ashland Council Chambers. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Sheryl Lipski ) Board Members
Terry Littleton )
Heidi Parker )
Juli Di Chiro, Superintendent
Loren Luman, Business Manager
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7: 01 p.m. by Chair Amrhein.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Amrhein welcomed visitors.
V. Consent Agenda
1. Approve minutes of regular session of August 9 and work session of August 17, 2004.
David Morris, Half-Time Catalyst Teacher hired in July, submitted his resignation. It was recommended that his resignation be accepted as presented.
John O’Malley, Ashland Middle School Assistant Principal, submitted his letter of resignation. It was recommended that his resignation be accepted as presented.
b. Employment Recommendations
Karen Berman was recommended as a probationary .67 Foods Teacher and Academic Advisor at Ashland High School. Ms. Berman filled this position this last year on a temporary basis.
Samar Dawisha was recommended as a temporary .33 Art Teacher at Ashland High School. Ms. Dawisha filled this position on a temporary basis this past year.
Lonnie Harper was recommended as a full-time Dean of Students at Ashland Middle School on a 1039 contract, replacing John O’Malley who resigned.
Joel Heller was recommended as a temporary .75 Child Development Specialist at Walker Elementary. This is a new position funded by Title I.
Vicki Jorgensen was recommended as a .33 Music Teacher at Ashland High School on a 1039 contract.
David Luka was recommended as a temporary .33 Business Teacher at Ashland High School. This is a new position funded by the general fund.
Kari Smith was recommended as a temporary half-time Kindergarten Teacher at Helman Elementary. This is a new position funded by the Class Size Reduction Grant.
Lindsay Tilley was recommended as a temporary .20 Fifth Grade Teacher at Bellview Elementary replacing Joann Pinder who is on partial leave of absence.
Director Keil moved that the Board approve the consent agenda as presented. Director Lipski seconded and the motion passed unanimously.
1. Student and Staff Representative Reports
Andrew Ainsworth, Student Representative, reported on leadership events, the welcome back assembly, Open House, the quad dance, and Homecoming week.
Ron Dulaney reported on the new classified contract, and a classified meeting to be held to discuss insurance changes.
A certified representative was not present.
2. Ashland High School Utility Update
Jim Hartman distributed and reviewed a summary of the high school efforts on energy conservation.
3. Ashland schools Foundation Report
Susan Bacon reported on planning of a retreat for new board members and the Buy in for Books program. She reviewed the budget for this school year which totals $260,000.
4. School Start Up and Enrollment
Principals reported on school start up and beginning enrollments.
5. Drug and Alcohol Report
Dale Rooklyn reported on the 2003-04 Levels Program and the process for dealing with drug and alcohol violators at Ashland Middle School. Don Valentini reported on the drug and alcohol violations for the 2003-04 school year at Ashland High School. Glenna Stiles, Ashland High School Dean of Students, reported on the ASAP program.
Juli Di Chiro recommended no changes to the drug and alcohol policy at this time.
Paul Copeland distributed and reviewed information on the ASAP program.
6. Report on School Maintenance Work
Loren Luman reviewed the maintenance projects that were completed during the summer.
7. Statewide CIM Assessment Results
Juli Di Chiro reported on the results of the spring testing for CIM.
8. Ashland Quality Education Model
Chair Amrhein reviewed the process established for gathering input on the Ashland Quality Education Model. She reviewed the public meetings that have been held to date. Future meetings have been scheduled to be held as follows: Ashland High School, September 27 at 7:00 p.m.; Walker Elementary on October 21 at 7:00 p.m.; Willow Wind on November 3 at 4:00 p.m.; Board Work Session on November 22 at 7:00 p.m. at a location to be determined, to review the draft of the final document.
9. Board Report
Board members thanked the staff for a good school beginning, and reported on activities at Ashland High School, Willow Wind, and the school board retreat. Director Keil reported on the possible renewal of the school district bond. He will serve as the school board liaison on a committee to work on this issue. The earliest an election could be held would be November of 2006. Interested community members can call the District Office at 482-2811 to express interest in serving on the committee.
10. Superintendent Report
Juli Di Chiro reported on employee insurance changes and on the teacher evaluation program.
VII. Hear public requests not a part of the agenda
Julie Gower reported on behalf of the For Quality Schools. Paul Copeland expressed concern that the Briscoe wing was being rented to artists, and asked that the Board ask the community what they want the building used for.
VIII. New Business
1. Announce Budget Committee Vacancies and Establish Process and Deadlines for Filling Vacancies
Chair Amrhein announced that the Budget Committee Membership terms for John Schleining and Jill Turner expired June 30, 2004. Chair Amrhein announced two vacancies for terms beginning immediately and ending June 30, 2007. It was recommended that last year’s process for appointing budget committee members be used this year.
Director Keil moved that the Board use the same process as last year to appoint new budget committee members. Director Littleton seconded and the motion passed unanimously.
Letters of application will be accepted at the District Office until 4:00 p.m. on October 6.
2. Establish Annual School Board Objectives
The following Annual School Board Objectives were presented to the Board for consideration.
Goal 1: Complete work on the Ashland Quality Education Model and develop a written strategic plan to be presented to the Board at the December 13, 2004 School Board Meeting.
· Conduct a public opinion survey on various aspects of the District’s program as another data source to be used in compiling the AQEM (September 2004)
· Meet with high school families and students to review the high school portion of the AQEM (9/27/04)
· Conduct a charrette on potential uses of vacated school sites (TBA)
· Meet with elementary families to review input and set priorities (10/21/04)
· Conduct school level surveys to determine what programs and alternatives current families may be interested in (Fall 2004)
· Meet with home-schooling families (11/3/04)
· Conduct Board work session to review draft of AQEM document (11/22/04)
Goal 2: Ensure that every student in the district is making continuous academic progress.
· Analyze assessment and classroom data to determine which students need additional support
· Provide professional development in differentiated instructional strategies so that teachers can meet the needs of different groups of learners
· Work with Student Study Teams at each school to provide additional interventions and strategies for struggling students
· Work closely with special education students to ensure that special education resources are being used to ensure continuous progress
· Identify and disseminate promising practices being used through out the district
Goal 3: Conduct a study of the Social Studies curriculum and adopt appropriate instructional materials.
· Each elementary school, and the social studies departments at the middle and high school, will conduct a study of our current program
· Current program will be compared to state standards to identify any potential gaps in our program
· Materials and textbooks will be inventoried and analyzed at all levels of instruction
· State adopted materials and textbooks will be studied, and recommendations will be made for district adoption
· Purchases will be prioritized, and will be made as funds become available
Goal 4: Improve communication with the staff and community.
· Review and modify web-site to include more information
· Implement Power School, the new student information system, and provide parent access to student attendance, grade and assignment information
· Establish a Key Communicators Network
Goal 5: Implement new teacher evaluation system
· Train all teachers and administrators in the new system
· Use new evaluation system with all probationary teachers
· Pilot new system with experienced teachers on a voluntary basis
· Make any necessary modifications after the pilot
· Fully implement the evaluation system in the 2005-06 school year
Director Keil moved that the Board approve the annual school board objective as presented. Director Parker seconded and the motion passed unanimously.
3. Board Policy Revisions – First Reading
It was recommended that the following board policy revisions be approved for second reading as presented.
DBDB - Fund Balance
EHA - Health Insurance Portability and Accountability Act
Director Littleton moved that the Board approve DBDB for first reading as presented. Director Lipski seconded and the motion passed unanimously.
Director Keil moved that the Board approve EHA for first reading as presented. Director Parker seconded and the motion passed unanimously.
4. Approve Request for Proposal for Willow Wind Playground Structure
Juli Di Chiro reported that our new liability insurance carrier conducted a safety inspection of all of our sites and concluded that Willow Wind needs to be improved. Loren Luman solicited Requests for Proposals to replace some of the playground structures due to safety issues. Proposals were received from Krauss Craft, Inc., of Grants Pass in the amount of $20,830.95. Cusick and Associates submitted a proposal in the amount of $22,665.
Director Parker moved that the Board accept the Request for Proposal from Krauss Craft, Inc. in the amount of $20,830.95 for a Playground Structure at Willow Wind, as recommended. Director Keil seconded and the motion passed unanimously.
IX. Old Business
There was no old business.
X. Announcements and Appointments
The Board will hold a work session on Monday, September 27, at 7:00 p.m. at Ashland High School to discuss the Ashland Quality Education Model.
The next regular session will be held on October 11, 2004, at 7:00 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:32 p.m.
Jeanne Peterson, Executive Secretary