Monday, August 09, 2004

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on August 9, 2004, at 7:00 p.m. in the Ashland Council Chambers.  Present were:

 

Chuck Keil                   )            Vice-Chair

                       

Sheryl Lipski                )            Board Members

Terry Littleton               )

Heidi Parker                 )                      

                                   

Juli Di Chiro, Superintendent

Loren Luman, Business Manager

Jeanne Peterson, Executive Secretary

District Administrators

Media Representatives

 

I.          Call to Order

 

            The meeting was called to order at 7: 07 p.m. by Vice-Chair Keil.  

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

            A roll of the board was taken and all members were present with the exception of Chair Amrhein.

 

IV.              Welcome Visitors

 

            Vice-Chair Keil welcomed visitors.

 

V.            Consent Agenda

 

1.         Approve minutes of Regular Session of July 12, 2004.

 

2.         a.         Employment Recommendations

 

            Jennifer Gonzalez was recommended as a Temporary 1.0 Spanish Teacher at Ashland Middle School replacing Lorin Mussell who resigned. 

 

b.            Resignations

 

            Carlus Harris, Half-Time Business Teacher hired last month, submitted his resignation to accept a full-time position with another district.  It was recommended that his resignation be accepted as presented.

 

            Lorin Mussell, Spanish Teacher at Ashland Middle School, submitted his letter of resignation effective immediately.  It was recommended that his resignation be accepted as presented.

 

3.   Ashland High School Health Center Agreement

 

      It was recommended that the proposed agreement in the amount of $12,000 with Jackson County for the Ashland High School Health Center for the 2004-05 school year be approved as presented.   

 

4.   Southern Oregon Child Study and Treatment Center Agreement

 

      It was recommended that the proposed agreement with Southern Oregon Child Study and Treatment Center in the amount of $137,907 for the 2004-05 school year be approved as presented. 

 

5.   SOCSTC Youth Advocacy Agreement

 

      It was recommended that the SOCSTC Youth Advocacy Agreement in the amount of $32,220 which provides a youth advocate to Ashland Middle School be approved as presented.

 

6.   Transportation Maintenance Agreement

 

      It was recommended that the Transportation Maintenance Agreement with Charlie Calhoun in the amount of $117,037 be approved as presented. 

 

7.   Agreement with Community Works/Lithia Springs School

 

      It was recommended that the proposed agreement with Oregon Department of Education for Community Works/Lithia Springs School in the amount of $338,850 for the 2004-05 school year be approved as presented. 

 

8.   Pinehurst Agreement

 

      It was recommended that the Pinehurst Agreement for the 2004-05 school year be approved as presented.

 

9.   Athletic Trainer Services Agreement

 

It was recommended that the Athletic Trainer Services Agreement for the 2004-05 school year in the amount of $25,500 be approved as presented. 

 

Items 4, 7 and 9 were removed from the consent agenda.  Director Littleton moved that the Board approve the balance of the consent agenda.  Director Lipski seconded and the motion passed unanimously.

 

Juli Di Chiro and Loren Luman responded to questions.  The Athletic Trainer Agreement will be changed to say Ashland PT instead of Ashland throughout the agreement.

 

Director Parker moved that the Board approve items 4, 7 and 9 of the consent agenda as amended.  Director Littleton seconded and the motion passed unanimously.

 

VI.       Reports

 

1.         Opening of Schools Information

 

            Juli Di Chiro reviewed the registration schedules, school starting times, and explained the block scheduling for Ashland High School.      


 

2.         Ashland schools Foundation Report

 

            Susan Bacon reported on the fundraising efforts and the Buy in for Book Program.

 

3.         Ashland Quality Education Model

 

            There was no update report at this time.

 

4.         Board Report

 

            Director Parker reported on the Pakistani exchange student living with her.

 

5.         Superintendent Report

 

            Juli Di Chiro reported that all of the Ashland schools have made adequate yearly progress in all of the necessary areas.  Two areas of concern continue to be those of Special Education and Language Arts.

           

VII.      Hear public requests not a part of the agenda

 

Arcadia Murphy discussed a proposed Charter School.  That proposal will be forwarded to Juli Di Chiro. 

 

VIII.     New Business

 

1.         Approve Changes in Student Handbooks

 

Other than staffing and calendars, the Ashland Middle School Student Handbook remained the same.  Other than staffing and calendars, the Ashland High School Student Handbook remained the same with the exception of one additional fee Family Health $10 per semester.  The Willow Wind Student Handbook had numerous revisions.  Director Parker moved that the Board approve the changes in the Student Handbooks as presented.  Director Lipski seconded and the motion passed unanimously.

 

2.         Community Survey Agreement

 

            Juli Di Chiro reported that the survey is a result of the work on the Ashland Quality Education Model.  She recommended that Davis, Hibbitts and Midgall, Inc. be contracted to conduct a 300 sample telephone survey for a total not to exceed $15,000.  The firm suggested that a hard copy of the survey be available to community members not selected to participate and also that the survey be available on the District Website for anyone to complete.  The survey would be implemented in mid-September with the results available in October.

 

            Director Littleton moved that the Board contract with Davis, Hibbitts and Midghall in an amount not to exceed $15,000 to conduct a 300 sample survey for the Ashland School District.  Director Lipski seconded and the motion passed unanimously.

 

3.         Lithia Arts Guild Lease

 

            Loren Luman reviewed the proposed three-year lease with Lithia Arts Guild.  The lease would cover 6 classrooms and a hallway for display of art.  September 1 is the intended occupancy date.  Following discussion, it was suggested that the lease be modified to change the fees to commission sales.  It was also agreed that a reopener at the end of the first year would be included.

 

            Director Lipski moved that the Board approve the lease with Lithia Arts Guild, including commission sales and reopener changes, to use a portion of Briscoe School effective September 1, 2004, for an equivalent of $4,200 per month.  Director Littleton seconded and the motion passed unanimously.

 

IX.       Old Business

 

1.            Board Policy Revisions Second Reading

 

            It was recommended that the following board policy revisions be approved for second  reading as presented.

 

KA-KAA            -                       District-Community Relations Goals and Objectives

KAB            -            Parental Rights

KB            -            Public Engagement and Communications Program**

KBA            -            Public Records

KBCA            -            News Releases

KC            -            Community Involvement in Decision Making

KG            -            Community Use of District Facilities

KGB            -            Public Conduct on District Property

KGF/EDC            -            Authorized Use of District Equipment and Materials*

KH            -            Major Gifts and Donations

KI            -            Public Solicitation in District Facilities

KJA            -            Materials Distribution*

KK            -            Visitors to District Facilities**

KL            -            Public Complaints

LBE            -            Public Charter Schools

 

Director Littleton moved that the Board approve board policy revisions KA/KAA, KAB, KB, KBA, KBCA, KC, KG, KGB, KGF/EDC, KH, KI, KJA, KK, KL and LBE for second reading as presented.  Director Parker seconded and the motion passed unanimously.

 

X.            Announcements and Appointments

 

The Board will hold a Work Session on Tuesday, August 17, 2004, from 9:00 a.m. to 3:00 p.m. to meet with District Administrators and Review Board Goals.  The location of the meeting will be determined.

 

During the August 17 Work Session, the Board will schedule a retreat for September.

 

The next regular session will be held on September 13, 2004, at 7:00 p.m. in the Ashland Council Chambers.

 

XI.            Adjournment

 

            There being no further business, the meeting adjourned at 8:40 p.m.

 

Jeanne Peterson, Executive Secretary

 



Download File
8-9-04 Regular Minutes.pdf

(12.6KB)
 

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