Monday, July 12, 2004

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on July 12, 2004, at 7:30 p.m. in the Ashland Council Chambers.  Present were:

 

Amy Amrhein               )            Chair

                       

Chuck Keil                   )

Sheryl Lipski                )            Board Members

Terry Littleton               )

Heidi Parker                 )                      

                                   

Juli Di Chiro, Superintendent

Loren Luman, Business Manager

Jeanne Peterson, Executive Secretary

District Administrators

Media Representatives

 

I.          Call to Order

 

            The meeting was called to order at 7: 30 p.m. by Chair Amrhein. 

 

II.         Pledge of Allegiance

 

III.       Roll Check

 

            A roll of the board was taken and all members were present.

 

IV.              Welcome Visitors

 

            Chair Amrhein welcomed visitors.

 

V.        Swear in New Board Members

 

            Director Amrhein swore in Sheryl Lipski as school board member.  A copy of the oath is attached hereto and becomes a part of these minutes.

 

VI.            Organization of the Board for the 2004-05 School Year

 

            1.            Election of Chair

 

            Director Littleton nominated Amy Amrhein for Chairperson.  Director Keil seconded and the nomination passed unanimously.

 

2.            Election of Vice-Chair

 

            Chair Amrhein nominated Director Keil to be Vice-Chair.  Director Lipski seconded and the nomination passed unanimously.


 

3.            Establish Adjunct Responsibilities of Board Members

 

            Board Members were assigned to the following committees.

 

Ashland Schools Foundation Representative – Sheryl Lipski.

Bond Committee – Chuck Keil.

Certified Contract Maintenance Committee – Terry Littleton.

ESD Budget Committee – Amy Amrhein

Housing Commission Liaison – There will be no liaison for this.  Juli Di Chiro will keep Board informed on items of interest and will notify board members when attendance is needed at a meeting.

Labor Management Classified Committee – Amy Amrhein.

Safe and Drug Free Schools Committee – Heidi Parker.

Youth Activities Levy Committee – Heidi Parker.

 

VII.            Consent Agenda

 

1.         Approve minutes of Executive Session, Budget Hearing, and Regular Session of June 7, work and special sessions of June 24 and work and special sessions of July 6, 2004.

 

2.         Personnel

 

a.            Resignations

 

            Stephanie Allen, Special Education Teacher at Lincoln Elementary, submitted a letter of resignation effective immediately.  It was recommended that Stephanie’s resignation be accepted as presented.

 

            Keith Lepine, High School Social Studies Teacher, submitted a letter of resignation effective immediately.  It was recommended that Keith’s resignation be accepted as presented.

 

b.            Employment Recommendations

 

            Emma Brockman was recommended as a temporary .80 Special Education teacher at Lincoln Elementary replacing Stephanie Allen who resigned. 

 

            Joel Cicerrella was recommended as a .33 English Teacher for the 2004-05 school year at Ashland High School on a 1039 contract.

 

            Carlus Harris was recommended as a probationary .50 Business/Technology teacher at Ashland High School.  This is a new position funded by the general fund. 

 

            Robyn Hernandez was recommended as a probationary 1.0 English teacher at Ashland High School replacing Joel Cicerrella who retired. 

 

            Todd Hobein was recommended as a probationary .67 Continuation Center teacher at Ashland High School replacing Glenna Stiles who was transferred. 

 

            Paul Huard was recommended as a temporary full-time Social Studies Teacher at Ashland High School replacing Keith Lepine who resigned. 

           

Vicki Jorgensen was recommended as a .33 Band Teacher for the 2004-05 school year at Ashland High School on a 1039 contract.

 

            Robert McBaine was recommended as a .17 English Teacher for the 2004-05 school year at Ashland High School on a 1039 contract.

 

            Valerie McCoy was recommended as a probationary 1.0 Primary Teacher at Helman Elementary.  This is a new position funded by the general fund. 

 

            David Morris was recommended as a probationary .67 Catalyst Teacher at Ashland High School replacing Karl Carstensen who was transferred. 

 

            Camille Siders was recommended as a probationary Third Grade Teacher at Helman replacing Nancy Daniels who was transferred. 

 

            Mike Titus was recommended as a .50 Auto Mechanics Teacher for the 2004-05 school year at Ashland High School on a 1039 contract.

 

            Jennifer Wahpepah was recommended as a temporary .67 Alternative Program Teacher at Ashland High School.  This is a new position funded by the general fund. 

 

            Shannon Wolff was recommended as a temporary .50 Kindergarten Teacher at Walker Elementary replacing Susan Viani who is on leave of absence. 

 

3.   Appoint Budget Officer

 

      The Budget Officer position is currently being held by Loren Luman, and it was recommended that he remain in that capacity until his services with the district are completed.

 

4.   Appoint Clerk

 

      In accordance with ORS 332.515, the Board shall designate the chief administrative officer of the district as district school clerk.  It was recommended that the Board appoint Juli Di Chiro as the District Clerk for the 2004-05 school year.

 

5.   Designate Custodian of Funds

 

      In accordance with Oregon state law, the superintendent-clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board.  It was recommended that the Board designate both the superintendent and the business manager as custodians of funds so, in the event one or the other of them is indisposed, business can go on as usual.

 

6.   Select Official Banks

 

The district proposed Janus Fund, Washington Mutual Bank, Bank of America, Rogue Federal Credit Union, Smith Barney, Umpqua Bank, Wells Fargo, U S Bank, and the Local Government Investment Pool as the official banks for the 2004-05 school year.

 

7.   Establish Time and Place of Official Meetings

 

      It was recommended that official regular school board meetings be held at 7:30 p.m. in the Ashland Council Chambers on the second Monday of each month.  It was further recommended that any non-regular board meeting be held in the District Board Room.

 

8.   Name of Official Newspapers

 

      It was recommended that the Ashland Daily Tidings and the Mail Tribune be designated as the official newspapers for the district.

 

9.   Review of Student-Employee Representatives to School Board

 

      Student/teacher/classified representatives are selected each year to sit with the Board at regular meetings as non-voting representatives.  The next term for representatives will begin in August.  Please refer to Board Policy BCBA in your manual.  It was recommended that the Board continue to have a representative from the student, certified, and classified groups.

 

10.  Designate Superintendent as District Representative to Submit all Federal Grant Applications and Receive Federal Grant Funds for the 2004-05 School Year

 

      It was recommended that Juli Di Chiro be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2004-05 school year.

 

Items 2 and 7 were removed from the consent agenda.  Director Keil moved that the Board approve the consent agenda as amended.  Director Littleton seconded and the motion passed unanimously.

 

Juli Di Chiro responded to personnel questions.  Director Keil suggested that the regular school board meetings be held at 7:00 p.m. in the future and that non-regular school board meetings not be designated specifically to be held in the District Board Room.  Director Keil moved that Items 2 and 7 of the consent agenda be approved as amended.  Director Parker seconded and the motion passed unanimously.

 

VIII.     Reports

 

1.         Ashland Quality Education Model

 

            Juli Di Chiro reported that she has been researching companies to conduct a community survey.  A recommendation will be made to the Board in August.  A meeting has been confirmed for September 27, 2004 , at Ashland High School in the English Lecture Hall.  Director Parker suggested holding an additional meeting to solicit information.  Juli Di Chiro will meet with the Lead Team to develop a plan of meetings.           


 

2.         Board Report

 

            Board members reported on interviewing board candidates, and the recent School House program.

 

3.         Superintendent Report

 

            Juli Di Chiro reviewed the timeline for replacing Loren Luman who is retiring.  Loren Luman reported that the Oregon Department of Transportation determined that the school zone signs in front of Briscoe may be removed since Briscoe is no longer a public school.   Mr. Luman is also working with the Lithia Arts Guild to lease a portion of Briscoe.  A contract may be presented to the Board in August.

           

IX.       Hear public requests not a part of the agenda

 

Paul Copeland suggested that a volunteer be recruited to help run the Ashland Student Assistance Program at Ashland High School. 

 

X.        New Business

 

1.         Approve Changes in Student Handbooks

 

Director Parker made some corrections to the elementary student handbooks.  Director Keil moved that the Board approve the student handbook changes with corrections.  Director Parker seconded and the motion passed unanimously.

 

2.         Board Policy Revisions – First Reading

 

            It was recommended that the following board policy revisions be approved for first reading.

 

KA-KAA            -                       District-Community Relations Goals and Objectives

KAB            -            Parental Rights

KB            -            Public Engagement and Communications Program**

KBA            -            Public Records

KBCA            -            News Releases

KC            -            Community Involvement in Decision Making

KG            -            Community Use of District Facilities

KGB            -            Public Conduct on District Property

KGF/EDC            -            Authorized Use of District Equipment and Materials*

KH            -            Major Gifts and Donations

KI            -            Public Solicitation in District Facilities

KJA            -            Materials Distribution*

KK            -            Visitors to District Facilities**

KL            -            Public Complaints

LBE            -            Public Charter Schools

 

It was further recommended that the following board policies be deleted. 

 

KGC            -            Tobacco Use on District Premises by Public

KHA            -            Memorials

KM            -            Relations with Community Organizations

 

Director Keil moved that the Board approve board policy revisions KA/KAA, KAB, KB, KBA, KBCA, KC, KG, KGB, KGF/EDC, KH, KI, KJA, KK, KL and LBE for first reading as modified.  He further moved that the Board delete policies KGC, KHA, and KM.  Director Lipski seconded and the motion passed unanimously.

 

The Board went into Executive Session at 9:25 p.m. in accordance with ORS 192.660 (1) (a) (d) t Discuss Labor Relations and the Superintendent’s Contract.  The Board reconvened in regular session at 9:50 p.m.

 

3.         Ratify Classified Bargaining Contract

 

Director Keil moved that the Board approve the 2004-2007 Classified Bargaining Agreement as presented.  Director Parker seconded and the motion passed unanimously.

 

4.         Administrative Staff Agreement

 

            Director Keil moved that the Board approve the 2004-2007 Administrative Staff Agreement as presented.  Director Lipski seconded and the motion passed unanimously.

 

5.         Confidential Employee Agreement

 

            Director Keil moved that the Board approve the 2004-2007 Confidential Employee Agreement as presented.  Director Littleton seconded and the motion passed unanimously.

 

6.         Supervisory Employee Agreement

 

            Director Keil moved that the Board approve the 2004-2007 Supervisory Employee Agreement as presented.  Director Parker seconded and the motion passed unanimously.

 

XI.       Old Business

 

1.         Board Policy Revisions – Second Reading

 

            It was recommended that the following board policy revisions be approved for second reading as revised. 

 

BHD            -            Board Member Compensation and Expense Reimbursement

GCBD/GDBD            -            Leaves and Absences

GDA            -            Educational Assistants

JECBB            -            Intradistrict Transfer Students

JECC            -            Assignment of Students to Schools

JECF            -            Interdistrict Transfer of Resident Students

JFCB            -            Care of District Property by Students

JHC            -            Student Health Services and Requirements

JN            -            Student Fees, Fines and Charges

JO            -            Education Records

 

            Director Littleton moved that the Board approve board policy revisions BHD, GCBD/GDBD, GDA, JECBB, JECC, JECF, JFCB, JHC, JN, and JO for second reading as revised.  Director Parker seconded and the motion passed unanimously.  A copy of the revised policies are attached hereto and become a part of these minutes.

 

X.            Announcements and Appointments

 

The next regular session will be held on August 9, 2004, at 7:00 p.m. in the Ashland Council Chambers.

 

The Board will hold a Work Session on Tuesday, August 17, 2004, from 9:00 a.m. to 3:00 p.m. to meet with District Administrators and Review Board Goals.  The location is yet to be determined.

 

XI.            Adjournment

 

            There being no further business, the meeting adjourned at 10:01 p.m.

 

Jeanne Peterson, Executive Secretary

 

 



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