Monday, June 07, 2004

Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on June 7, 2004, at 7:30 p.m. in the Ashland Council Chambers. Present were: Amy Amrhein ) Chair Terry Littleton ) Chuck Keil ) Board Members Heidi Parker ) Ellie Thivierge ) Juli Di Chiro, Superintendent Jeanne Peterson, Executive Secretary District Administrators Media Representatives I. Call to Order The meeting was called to order at 7: 30 p.m. by Chair Amrhein. II. Pledge of Allegiance III. Roll Check A roll of the board was taken and all members were present. IV. Welcome Visitors Chair Amrhein welcomed visitors. V. Consent Agenda 1. Approve minutes of budget committee meeting of May 3, regular session of May 10, work and special sessions of May 21, and work session of May 24, 2004. 2. Personnel a. Employment Recommendations Jennifer Carstensen was recommended as a .38 probationary Band Teacher at Ashland Middle School replacing Vicki Jorgensen who will be retiring. Joe Dunbrasky was recommended as a full-time probationary Third Grade Teacher at Helman Elementary replacing Julie Romberg who is retiring. Jamie Haden was recommended as a full-time probationary Health Teacher at Ashland Middle School. This is a new position funded by the Ashland Schools Foundation. Peg Hansen was recommended as a half-time temporary Math Teacher at Ashland Middle School replacing Brent Freeman who will be on half-time Special Assignment. Greg Hanzel was recommended as a full-time temporary Special Education Teacher at Ashland Middle School replacing Deanne Anderson who will be on leave of absence. Amy Kneeland was recommended as a full-time probationary Cross Graded Teacher replacing Jay Preskenis who will transfer to Ashland High School. Robert Kuhn was recommended as a .75 probationary Art Teacher at Ashland Middle School. Mr. Kuhn filled this position on a temporary contract this year. b. Request for Leave of Absence Barbara Holmes, Elementary Librarian, requested a medical leave of absence effective May 14, 2004, through the end of this school year. It was recommended that her request be granted as presented. c. Retirement Request Barbara Holmes, Elementary Librarian, submitted a request of intent to retire effective on the date she becomes PERS eligible. It was recommended that her request be approved as presented. Mr. Lefler submitted a letter requesting permission to rescind his retirement. It was recommended that Mr. Lefler’s retirement be rescinded as requested. d. Resignation Tim Garry submitted his letter of resignation. It was recommended that his resignation be accepted as presented. Director Keil moved that the consent agenda be approved as presented. Director Thivierge seconded and the motion passed unanimously. VI. Reports 1. Student and Staff Representative Reports There were no representatives present. 2. Ashland Schools Foundation Report There was no representative present. 3. Ashland Quality Education Model Juli Di Chiro reported on the Ashland High School Site Council Meeting, which was attended by two board members. At that meeting, students said they missed the 8 period days. Ms. Di Chiro explained that some professionals need to be hired to help the district prepare a community survey. She further recapped the board work session of May 24 at which time discussions were held on district facilities and property. The Board will schedule a public forum in September that will explore the long-range goals of Ashland’s education plan for Ashland High School. 4. Superintendent’s Report on Consolidated Improvement Plan Application Juli Di Chiro reviewed the Consolidated Improvement Plan for next year. Ashland School District will receive $1,124,739 in federal money, most of which is for the Title I Program. Title I serves Helman, Lincoln and Walker elementary schools. 5. Evaluation of Annual School Board Objectives Amy Amrhein reviewed the following 2003-04 Board Goals. Financial Sustainability: The Board will explore ways to ensure that the District is financially sustainable during the on-going economic downturn. Strategies include: Long and short term financial planning Facilities planning Innovative ways to build a prudent reserve Working with state-wide advocacy groups for stable and adequate K-12 funding Technology planning Successful Collective Bargaining: The Board will utilize collaborative bargaining strategies to develop new agreements with the classified, administrative, and confidential employee groups. Communication: The Board will communicate more effectively with its diverse stakeholders by: Establishing a Key Communicators Network Effective utilization of the district’s website Community based meetings on long range planning Ashland Quality Education Model: The Board will engage the community in a discussion of what we want our schools to look like in the future and innovative ways to fund them. The state’s Quality Education Model will serve as a basis for these discussions, but will also include facilities planning. Curriculum and Professional Development: The Board will direct district administrative staff to continue its emphasis on curriculum planning and articulation across all schools. Mathematics will be a particular emphasis for K-12 articulation and curriculum mapping. The Board will also advocate for developing differentiated instructional strategies and programs to ensure that diverse student needs are met. Board members felt most of the goals had been addressed. More focus could be placed on communication, and the use of the district website could be improved. Juli Di Chiro felt more progress in technology needs to be made to address the goal on sustainability. 6. Potential Revenue Options for the Ashland School District Juli Di Chiro reviewed potential revenue options which included a Local Option Levy and the sale or lease of land/facilities. She also discussed a community proposal for the city to generate a property tax levy to lease the school district playgrounds so the city could maintain them and provide open spaces. The Administration did not have a recommendation at this time on any of the options. 7. Board Report Board members reported on the Willow Wind Community Learning Center end-of-year celebration, an Ashland Student Assistance Program meeting, RVTV Open House, the District Retirement Celebration, Ashland High School graduation, classified bargaining and Ashland High School senior projects. 8. Superintendent Report Juli Di Chiro reported that the annual review of the drug and alcohol policy will be presented to the Board in September. She further reported on meeting with the Oregon School Boards Association for assistance on recruiting a new business manager, the Evaluation Committee, the next School House show, and the district’s Resource Coordinator. VII. Hear public requests not a part of the agenda Paul Copeland expressed concern that a lot of mistrust and divisiveness has occurred between school groups vying for resources. The community needs leadership, and the School Board should seek a model of leadership that is unifying. Mr. Copeland explained that the School Board vacancy will be an opportunity for the Board to either appoint someone who is an ex-school board member and already trained, or a candidate who has not run for school board member before. Pauline Black distributed a handout she developed as a result of the meetings on the Ashland Quality Education Model. She proposed a K-8 pilot program that would use an existing continuing education and work with a teacher in the Middle School to extend that program to the Middle School. Juli Di Chiro explained that the district is considering implementing a K-8 model in the 2005-06 school year because more information needs to be gathered first from a community survey. Amy Amrhein stated that Pauline would probably serve on the committee that develops the K-8 pilot program. VIII. New Business 1. Resignation of School Board Member. Ellie Thivierge submitted a letter of resignation as school board member effective July 12, 2004. Director Keil move that the Board accept the resignation of Ellie Thivierge as presented. Director Littleton seconded and the motion passed unanimously. 2. Establish Process and Deadlines for Filling School Board Vacancy School Board Position #5 will be vacant July 12, 2004. An informational meeting will be held for interested candidates on Thursday, June 17, 2004, at 7:00 p.m. in the District Board Room. The Board agreed to accept board member applications until 4:00 p.m. on Tuesday, June 22. The applications are available in the District Office and on the District website at www.ashland.k12.or.us. The successful candidate will serve until June 30, 2005. Requirements of the position are: must be a registered voter in the Ashland School District; must have established a residency for a minimum of one year prior to appointment; must not be a current employee of the Ashland School District. The School Board will interview candidates on Thursday, June 24, 2004, at 6:00 p.m. in the District Office. Director Amrhein moved that the Board accept the proposed timelines and process for filling School Board Vacancy #5 as presented. Director Keil seconded and the motion passed unanimously. 3. Local Option Levy Director Keil explained that the Board would need to decide by September 7 if it wanted to pursue a Local Option Levy. Following discussion, Director Keil moved that the Board table the local option levy. Director Thivierge seconded and the motion passed with the following roll call vote: Amrhein – yes; Keil – No; Littleton – Yes; Parker – Yes; Thivierge – Yes. 4. Insurance Bids On June 7, the District opened Insurance Bids for Real and Personal Property, Comprehensive General Liability, Automobile Liability, Boiler and Machinery, and Wrongful Acts. The Administration recommended that the Board accept the bid from Security Insurance in the amount of $82,584. Director Littleton moved that the Board accept the insurance bids from Security Insurance in the amount of $82,584 as presented. Director Thivierge seconded and the motion passed unanimously. 5. Stadium Bids No bids were received to repair the stadium. Director Parker asked the superintendent to contact Southern Oregon University to see if its stadium could be shared with the school district. 6. Memorandum of Understanding #2004-4 Between Ashland School District and Southern Oregon Bargaining Council Regarding Non-Teaching Assignments It was recommended that Memorandum of Understanding #2004-4 between the Ashland School District and Southern Oregon Bargaining Council regarding non-teaching assignments be approved as presented. Director Keil moved that the Board approve Memorandum of Understanding #2004-4 between the Ashland School District and Southern Oregon Bargaining Council regarding non-teaching assignments as presented. Director Thivierge seconded and the motion passed unanimously. 7. Resolutions for Budget for 2004-05 It was recommended that the Board accept Resolutions #2004-4, 2004-5, 2004-6 and 2004-7 as follows: RESOLUTION #2004-4 BE IT RESOLVED that the Board of Directors of the Ashland School District hereby adopts the budget for 2004-05 in a total sum of $29,043,806 now on file in the district office. RESOLUTION #2004-5 BE IT RESOLVED that for the fiscal year beginning July 1, 2004, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed: General Funds: Instruction 11,031,743 Support Services 7126383 Enterprise & Community Services 1,700 Facilities Acquisition & Construction 50,600 Other Uses 436,580 Operating Contingencies 500,000 TOTAL GENERAL FUND BALANCE 19,147,006 Other Special Programs: Instruction 3,391,000 Support Services 749,000 Enterprise & Community Services 531,000 Federal Programs: Instruction 901,800 Support Services 390,700 Enterprise & Community Services 19,300 Internal Service: Support Services 1,050,000 Debt Service: Other Uses 2,864,000 TOTAL ALL FUNDS $29,043,806 RESOLUTION #2004-6 BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value and in the amount of $2,564,000 for bonds; and that these taxes are hereby imposed and categorized for tax year 2004-05 upon the assessed value of all taxable property within the district. RESOLUTION #2004-7 BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows: Education Excluded from Limitation General Fund $4.1601/$1,000 Debt Service Fund $2,564,000 Director Keil moved that the Board approve Resolutions #2004-4, 5, 6, and 7 as presented. Director Parker seconded and the motion passed unanimously. 8. Resolution on Transfer of Funds The following resolution was recommended for Board approval. Resolution #2004-8 BE IT RESOLVED that the Board of Directors hereby transfers: Fund 100, General Fund: $200,000 from Contingency (6000) to Support Services (2000) due to unanticipated expenditures for student services software and appropriate placement of special education personnel. Fund 204 Special Funds: $200,000 from Instruction (1000) to Support Services (2000) due to unanticipated expenditures of levy funds resulting from the 10 day reduction during the 2002-03 school year. Director Keil moved that the Board adopt Resolution #2004-8 as presented. Director Littleton seconded and the motion passed unanimously. 9. Summary of Superintendent’s Evaluation Chair Amrhein reported that Juli Di Chiro’s evaluation was completed and reflected excellent performance in 10 of 13 areas, and good performance in 3 areas. The Board expressed concern for continuing lack of resources. The superintendent’s evaluation is available at the District Office. Director Keil moved that the Board approve the superintendent’s evaluation as presented. Director Thivierge seconded and the motion passed unanimously. 10. Board Policy Revisions – First Reading The following board policy revisions were presented for first reading. BHD - Board Member Compensation and Expense Reimbursement GCBD/GDBD - Leaves and Absences GDA - Educational Assistants JECBB - Intradistrict Transfer Students JECC - Assignment of Students to Schools JECF - Interdistrict Transfer of Resident Students JFCB - Care of District Property by Students JHC - Student Health Services and Requirements JN - Student Fees, Fines and Charges JO - Education Records Nancy Coursey reviewed the policies and responded to questions of the Board. Director Keil moved that the Board approve the following policies for first reading as amended: BHD, GCBD/GDBD, GDA, JECBB, JECC, JECF, JFCB, JHC, JN, and JO. Director Thivierge seconded and the motion passed unanimously. 11. Designation of Helman Elementary School for New School Status for the Computation of Adequate Yearly Progress Juli Di Chiro explained that the student population at Helman changed by 56% between the 2002-03 ancd 2003-04 school years, thereby qualifying it to be considered as a new school. This designation applies to testing data and adequate yearly progress. IX. Old Business 1. The following Board Policies were presented to the Board for second reading. EA - Support Services Goals EB - Safety Program EBA - Buildings and Grounds Inspection EBAA - Reporting of Hazards EBAC - Safety Committee EBB - Accident Prevention and Safety Procedures EBBA - First Aid** EBBB - Injury/Illness Reports EBC/EBCA - Emergency Procedures and Disaster Plans EBCB - Emergency Drills EBCD - Emergency Closures** EC/ECA - Management/Security of Buildings and Grounds ECAA - Access to Buildings ECAB - Vandalism/Malicious Mischief/Theft** ECB - Buildings and Grounds Maintenance ECD - Traffic and Parking Controls ECF - Energy Conservation ED - Material Resources Management EDB - Maintenance and Control of District-Owned Materials and Equipment EDD - Recycling EE - Management of Transportation Services EEA - Student Transportation Services* EEAC - School Bus Safety Program EEACC - Student Conduct on School Buses EEACCA - Video Cameras on Transportation Vehicles* EEACD - Use of District Activity Vehicles for Student Transportation EEAD - Special use of School Buses EEAE - Student Transportation in Private Vehicles EEBA - District Vehicles EEBB - Use of Private Vehicles for District Business EF - Management of Food Services EFAA - District Nutrition and Food Services EFAB - Meal Payment/Charges EGAAA - Reproduction of All Copyrighted Materials EH - Data Management EI - Insurance Program/Agent of Record FA - Facilities Development Goals FB - Facilities Planning FBB - Enrollment Projections FC - Capitol Construction Program FEA - New Facility Guidelines FEB - Selection of Architect FECBA - Energy-Conserving Construction FEF/FEFB - Construction Contracts – Bidding and Awards FJ - Temporary District Facilities Director Keil moved that the following policies be approved for second reading as presented: EA, EB, EBA, EBAA, EBAC, EBB, EBBA, EBBB, EBC/EBCA, EBCB, EBCD, EC/EDA, ECAA, ECAB, ECB, ECD, ECF, ED, EDB, EDD, EE, EEA, EEAC, EEACC, EEACCA, EEACD, EEAD, EEAE, EEBA, EEBB, EF, EFAA, EFAB, EGAAA, EH, EI, FA, FB, FBB, FC, FEA, FEB, FECBA, FEF/FEFB, and FJ. Director Thivierge seconded and the motion passed unanimously. A copy of the revised policies are attached hereto and become a part of these minutes. X. Announcements and Appointments An information meeting will be held for interested school board candidates on Thursday, June 17, 2004, at 7:00 p.m. in the District Board Room. A Board Work Session will be held on Thursday, June 24, 2004, from 6:00 to 7:00 p.m. in the District Board Room to interview school board candidates. The next regular session will be held on July 12, 2004, at 7:30 p.m. in the Ashland Council Chambers. XI. Adjournment There being no further business, the meeting adjourned at 10:18 p.m. Jeanne Peterson, Executive Secretary Chair Clerk Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on June 7, 2004, at 7:30 p.m. in the Ashland Council Chambers. Present were: Amy Amrhein ) Chair Terry Littleton ) Chuck Keil ) Board Members Heidi Parker ) Ellie Thivierge ) Juli Di Chiro, Superintendent Jeanne Peterson, Executive Secretary District Administrators Media Representatives I. Call to Order The meeting was called to order at 7: 30 p.m. by Chair Amrhein. II. Pledge of Allegiance III. Roll Check A roll of the board was taken and all members were present. IV. Welcome Visitors Chair Amrhein welcomed visitors. V. Consent Agenda 1. Approve minutes of budget committee meeting of May 3, regular session of May 10, work and special sessions of May 21, and work session of May 24, 2004. 2. Personnel a. Employment Recommendations Jennifer Carstensen was recommended as a .38 probationary Band Teacher at Ashland Middle School replacing Vicki Jorgensen who will be retiring. Joe Dunbrasky was recommended as a full-time probationary Third Grade Teacher at Helman Elementary replacing Julie Romberg who is retiring. Jamie Haden was recommended as a full-time probationary Health Teacher at Ashland Middle School. This is a new position funded by the Ashland Schools Foundation. Peg Hansen was recommended as a half-time temporary Math Teacher at Ashland Middle School replacing Brent Freeman who will be on half-time Special Assignment. Greg Hanzel was recommended as a full-time temporary Special Education Teacher at Ashland Middle School replacing Deanne Anderson who will be on leave of absence. Amy Kneeland was recommended as a full-time probationary Cross Graded Teacher replacing Jay Preskenis who will transfer to Ashland High School. Robert Kuhn was recommended as a .75 probationary Art Teacher at Ashland Middle School. Mr. Kuhn filled this position on a temporary contract this year. b. Request for Leave of Absence Barbara Holmes, Elementary Librarian, requested a medical leave of absence effective May 14, 2004, through the end of this school year. It was recommended that her request be granted as presented. c. Retirement Request Barbara Holmes, Elementary Librarian, submitted a request of intent to retire effective on the date she becomes PERS eligible. It was recommended that her request be approved as presented. Mr. Lefler submitted a letter requesting permission to rescind his retirement. It was recommended that Mr. Lefler’s retirement be rescinded as requested. d. Resignation Tim Garry submitted his letter of resignation. It was recommended that his resignation be accepted as presented. Director Keil moved that the consent agenda be approved as presented. Director Thivierge seconded and the motion passed unanimously. VI. Reports 1. Student and Staff Representative Reports There were no representatives present. 2. Ashland Schools Foundation Report There was no representative present. 3. Ashland Quality Education Model Juli Di Chiro reported on the Ashland High School Site Council Meeting, which was attended by two board members. At that meeting, students said they missed the 8 period days. Ms. Di Chiro explained that some professionals need to be hired to help the district prepare a community survey. She further recapped the board work session of May 24 at which time discussions were held on district facilities and property. The Board will schedule a public forum in September that will explore the long-range goals of Ashland’s education plan for Ashland High School. 4. Superintendent’s Report on Consolidated Improvement Plan Application Juli Di Chiro reviewed the Consolidated Improvement Plan for next year. Ashland School District will receive $1,124,739 in federal money, most of which is for the Title I Program. Title I serves Helman, Lincoln and Walker elementary schools. 5. Evaluation of Annual School Board Objectives Amy Amrhein reviewed the following 2003-04 Board Goals. Financial Sustainability: The Board will explore ways to ensure that the District is financially sustainable during the on-going economic downturn. Strategies include: Long and short term financial planning Facilities planning Innovative ways to build a prudent reserve Working with state-wide advocacy groups for stable and adequate K-12 funding Technology planning Successful Collective Bargaining: The Board will utilize collaborative bargaining strategies to develop new agreements with the classified, administrative, and confidential employee groups. Communication: The Board will communicate more effectively with its diverse stakeholders by: Establishing a Key Communicators Network Effective utilization of the district’s website Community based meetings on long range planning Ashland Quality Education Model: The Board will engage the community in a discussion of what we want our schools to look like in the future and innovative ways to fund them. The state’s Quality Education Model will serve as a basis for these discussions, but will also include facilities planning. Curriculum and Professional Development: The Board will direct district administrative staff to continue its emphasis on curriculum planning and articulation across all schools. Mathematics will be a particular emphasis for K-12 articulation and curriculum mapping. The Board will also advocate for developing differentiated instructional strategies and programs to ensure that diverse student needs are met. Board members felt most of the goals had been addressed. More focus could be placed on communication, and the use of the district website could be improved. Juli Di Chiro felt more progress in technology needs to be made to address the goal on sustainability. 6. Potential Revenue Options for the Ashland School District Juli Di Chiro reviewed potential revenue options which included a Local Option Levy and the sale or lease of land/facilities. She also discussed a community proposal for the city to generate a property tax levy to lease the school district playgrounds so the city could maintain them and provide open spaces. The Administration did not have a recommendation at this time on any of the options. 7. Board Report Board members reported on the Willow Wind Community Learning Center end-of-year celebration, an Ashland Student Assistance Program meeting, RVTV Open House, the District Retirement Celebration, Ashland High School graduation, classified bargaining and Ashland High School senior projects. 8. Superintendent Report Juli Di Chiro reported that the annual review of the drug and alcohol policy will be presented to the Board in September. She further reported on meeting with the Oregon School Boards Association for assistance on recruiting a new business manager, the Evaluation Committee, the next School House show, and the district’s Resource Coordinator. VII. Hear public requests not a part of the agenda Paul Copeland expressed concern that a lot of mistrust and divisiveness has occurred between school groups vying for resources. The community needs leadership, and the School Board should seek a model of leadership that is unifying. Mr. Copeland explained that the School Board vacancy will be an opportunity for the Board to either appoint someone who is an ex-school board member and already trained, or a candidate who has not run for school board member before. Pauline Black distributed a handout she developed as a result of the meetings on the Ashland Quality Education Model. She proposed a K-8 pilot program that would use an existing continuing education and work with a teacher in the Middle School to extend that program to the Middle School. Juli Di Chiro explained that the district is considering implementing a K-8 model in the 2005-06 school year because more information needs to be gathered first from a community survey. Amy Amrhein stated that Pauline would probably serve on the committee that develops the K-8 pilot program. VIII. New Business 1. Resignation of School Board Member. Ellie Thivierge submitted a letter of resignation as school board member effective July 12, 2004. Director Keil move that the Board accept the resignation of Ellie Thivierge as presented. Director Littleton seconded and the motion passed unanimously. 2. Establish Process and Deadlines for Filling School Board Vacancy School Board Position #5 will be vacant July 12, 2004. An informational meeting will be held for interested candidates on Thursday, June 17, 2004, at 7:00 p.m. in the District Board Room. The Board agreed to accept board member applications until 4:00 p.m. on Tuesday, June 22. The applications are available in the District Office and on the District website at www.ashland.k12.or.us. The successful candidate will serve until June 30, 2005. Requirements of the position are: must be a registered voter in the Ashland School District; must have established a residency for a minimum of one year prior to appointment; must not be a current employee of the Ashland School District. The School Board will interview candidates on Thursday, June 24, 2004, at 6:00 p.m. in the District Office. Director Amrhein moved that the Board accept the proposed timelines and process for filling School Board Vacancy #5 as presented. Director Keil seconded and the motion passed unanimously. 3. Local Option Levy Director Keil explained that the Board would need to decide by September 7 if it wanted to pursue a Local Option Levy. Following discussion, Director Keil moved that the Board table the local option levy. Director Thivierge seconded and the motion passed with the following roll call vote: Amrhein – yes; Keil – No; Littleton – Yes; Parker – Yes; Thivierge – Yes. 4. Insurance Bids On June 7, the District opened Insurance Bids for Real and Personal Property, Comprehensive General Liability, Automobile Liability, Boiler and Machinery, and Wrongful Acts. The Administration recommended that the Board accept the bid from Security Insurance in the amount of $82,584. Director Littleton moved that the Board accept the insurance bids from Security Insurance in the amount of $82,584 as presented. Director Thivierge seconded and the motion passed unanimously. 5. Stadium Bids No bids were received to repair the stadium. Director Parker asked the superintendent to contact Southern Oregon University to see if its stadium could be shared with the school district. 6. Memorandum of Understanding #2004-4 Between Ashland School District and Southern Oregon Bargaining Council Regarding Non-Teaching Assignments It was recommended that Memorandum of Understanding #2004-4 between the Ashland School District and Southern Oregon Bargaining Council regarding non-teaching assignments be approved as presented. Director Keil moved that the Board approve Memorandum of Understanding #2004-4 between the Ashland School District and Southern Oregon Bargaining Council regarding non-teaching assignments as presented. Director Thivierge seconded and the motion passed unanimously. 7. Resolutions for Budget for 2004-05 It was recommended that the Board accept Resolutions #2004-4, 2004-5, 2004-6 and 2004-7 as follows: RESOLUTION #2004-4 BE IT RESOLVED that the Board of Directors of the Ashland School District hereby adopts the budget for 2004-05 in a total sum of $29,043,806 now on file in the district office. RESOLUTION #2004-5 BE IT RESOLVED that for the fiscal year beginning July 1, 2004, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed: General Funds: Instruction 11,031,743 Support Services 7126383 Enterprise & Community Services 1,700 Facilities Acquisition & Construction 50,600 Other Uses 436,580 Operating Contingencies 500,000 TOTAL GENERAL FUND BALANCE 19,147,006 Other Special Programs: Instruction 3,391,000 Support Services 749,000 Enterprise & Community Services 531,000 Federal Programs: Instruction 901,800 Support Services 390,700 Enterprise & Community Services 19,300 Internal Service: Support Services 1,050,000 Debt Service: Other Uses 2,864,000 TOTAL ALL FUNDS $29,043,806 RESOLUTION #2004-6 BE IT RESOLVED that the Board of Directors of Ashland School District #5 imposes the taxes provided for in the adopted budget at the rate of $4.1601 per $1,000 of assessed value and in the amount of $2,564,000 for bonds; and that these taxes are hereby imposed and categorized for tax year 2004-05 upon the assessed value of all taxable property within the district. RESOLUTION #2004-7 BE IT RESOLVED that the Board of Directors of Ashland School District No. 5 hereby categorizes the taxes as follows: Education Excluded from Limitation General Fund $4.1601/$1,000 Debt Service Fund $2,564,000 Director Keil moved that the Board approve Resolutions #2004-4, 5, 6, and 7 as presented. Director Parker seconded and the motion passed unanimously. 8. Resolution on Transfer of Funds The following resolution was recommended for Board approval. Resolution #2004-8 BE IT RESOLVED that the Board of Directors hereby transfers: Fund 100, General Fund: $200,000 from Contingency (6000) to Support Services (2000) due to unanticipated expenditures for student services software and appropriate placement of special education personnel. Fund 204 Special Funds: $200,000 from Instruction (1000) to Support Services (2000) due to unanticipated expenditures of levy funds resulting from the 10 day reduction during the 2002-03 school year. Director Keil moved that the Board adopt Resolution #2004-8 as presented. Director Littleton seconded and the motion passed unanimously. 9. Summary of Superintendent’s Evaluation Chair Amrhein reported that Juli Di Chiro’s evaluation was completed and reflected excellent performance in 10 of 13 areas, and good performance in 3 areas. The Board expressed concern for continuing lack of resources. The superintendent’s evaluation is available at the District Office. Director Keil moved that the Board approve the superintendent’s evaluation as presented. Director Thivierge seconded and the motion passed unanimously. 10. Board Policy Revisions – First Reading The following board policy revisions were presented for first reading. BHD - Board Member Compensation and Expense Reimbursement GCBD/GDBD - Leaves and Absences GDA - Educational Assistants JECBB - Intradistrict Transfer Students JECC - Assignment of Students to Schools JECF - Interdistrict Transfer of Resident Students JFCB - Care of District Property by Students JHC - Student Health Services and Requirements JN - Student Fees, Fines and Charges JO - Education Records Nancy Coursey reviewed the policies and responded to questions of the Board. Director Keil moved that the Board approve the following policies for first reading as amended: BHD, GCBD/GDBD, GDA, JECBB, JECC, JECF, JFCB, JHC, JN, and JO. Director Thivierge seconded and the motion passed unanimously. 11. Designation of Helman Elementary School for New School Status for the Computation of Adequate Yearly Progress Juli Di Chiro explained that the student population at Helman changed by 56% between the 2002-03 ancd 2003-04 school years, thereby qualifying it to be considered as a new school. This designation applies to testing data and adequate yearly progress. IX. Old Business 1. The following Board Policies were presented to the Board for second reading. EA - Support Services Goals EB - Safety Program EBA - Buildings and Grounds Inspection EBAA - Reporting of Hazards EBAC - Safety Committee EBB - Accident Prevention and Safety Procedures EBBA - First Aid** EBBB - Injury/Illness Reports EBC/EBCA - Emergency Procedures and Disaster Plans EBCB - Emergency Drills EBCD - Emergency Closures** EC/ECA - Management/Security of Buildings and Grounds ECAA - Access to Buildings ECAB - Vandalism/Malicious Mischief/Theft** ECB - Buildings and Grounds Maintenance ECD - Traffic and Parking Controls ECF - Energy Conservation ED - Material Resources Management EDB - Maintenance and Control of District-Owned Materials and Equipment EDD - Recycling EE - Management of Transportation Services EEA - Student Transportation Services* EEAC - School Bus Safety Program EEACC - Student Conduct on School Buses EEACCA - Video Cameras on Transportation Vehicles* EEACD - Use of District Activity Vehicles for Student Transportation EEAD - Special use of School Buses EEAE - Student Transportation in Private Vehicles EEBA - District Vehicles EEBB - Use of Private Vehicles for District Business EF - Management of Food Services EFAA - District Nutrition and Food Services EFAB - Meal Payment/Charges EGAAA - Reproduction of All Copyrighted Materials EH - Data Management EI - Insurance Program/Agent of Record FA - Facilities Development Goals FB - Facilities Planning FBB - Enrollment Projections FC - Capitol Construction Program FEA - New Facility Guidelines FEB - Selection of Architect FECBA - Energy-Conserving Construction FEF/FEFB - Construction Contracts – Bidding and Awards FJ - Temporary District Facilities Director Keil moved that the following policies be approved for second reading as presented: EA, EB, EBA, EBAA, EBAC, EBB, EBBA, EBBB, EBC/EBCA, EBCB, EBCD, EC/EDA, ECAA, ECAB, ECB, ECD, ECF, ED, EDB, EDD, EE, EEA, EEAC, EEACC, EEACCA, EEACD, EEAD, EEAE, EEBA, EEBB, EF, EFAA, EFAB, EGAAA, EH, EI, FA, FB, FBB, FC, FEA, FEB, FECBA, FEF/FEFB, and FJ. Director Thivierge seconded and the motion passed unanimously. A copy of the revised policies are attached hereto and become a part of these minutes. X. Announcements and Appointments An information meeting will be held for interested school board candidates on Thursday, June 17, 2004, at 7:00 p.m. in the District Board Room. A Board Work Session will be held on Thursday, June 24, 2004, from 6:00 to 7:00 p.m. in the District Board Room to interview school board candidates. The next regular session will be held on July 12, 2004, at 7:30 p.m. in the Ashland Council Chambers. XI. Adjournment There being no further business, the meeting adjourned at 10:18 p.m. Jeanne Peterson, Executive Secretary

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