Ashland School District No. 5, Jackson County, Oregon - The Board of Directors met in regular session on May 10, 2004, at 7:30 p.m. in the Ashland Council Chambers. Present were:
Amy Amrhein ) Chair
Chuck Keil )
Terry Littleton ) Board Members
Heidi Parker )
Ellie Thivierge )
Juli Di Chiro, Superintendent
Brittany Wise, Student Representative
Jeanne Peterson, Executive Secretary
I. Call to Order
The meeting was called to order at 7: 30 p.m. by Chair Amrhein.
II. Pledge of Allegiance
III. Roll Check
A roll of the board was taken and all members were present.
IV. Welcome Visitors
Chair Amrhein welcomed visitors.
V. Consent Agenda
1. Approve minutes of regular session of April 12, and work session of April 26, 2004.
a. Employment Recommendations
Allison French was recommended as a full-time Health Teacher at Ashland High School replacing Bruce Strauman who is retiring.
Mark Miller was recommended as a full-time Science Teacher at Ashland High School. Mr. Miller filled this position this past year on a temporary contract.
Joyce Schlecht was recommended as a half-time temporary Kindergarten Teacher at Bellview Elementary replacing Sooney Viani who will be on leave of absence.
b. Requests for Leaves of Absence
Leigh Jones, Speech and Language Pathologist for the District, requested a .20 miscellaneous unpaid leave of absence for the 2004-05 school year. It was recommended that her request be granted as presented.
Joanne Pinder, Bellview Intermediate Teacher, requested a .20 miscellaneous unpaid leave of absence for the 2004-05 school year. It was recommended that her request for a .20 unpaid leave of absence be granted.
Stan Gida, Dean of Students at Ashland High School, submitted a letter of resignation effective the end of this school year. It was recommended that his resignation be accepted as presented.
3. Approve Bonding of Superintendent and Business Manager
Currently, the superintendent and business manager are each bonded in the amount of $100,000. The premiums on these bonds are $275 each. It was recommended that the Board approve the bonding of the superintendent and business manager in the amount of $100,000 each and that Mr. Luman be responsible to acquire those bonds.
4. Southern Oregon Education Service District Agreement
The Southern Oregon ESD has need of the services of Brent Freeman, Math Teacher at Ashland Middle School. Therefore, Brent Freeman will be a Teacher on Special Assignment with the ESD for .50 FTE next year and .50 FTE at Ashland Middle School as a Math Teacher. A Contract for Services with the Southern Oregon ESD in the amount of $44,689 for the Teacher on Special Assignment was recommended for approval by the Board
Director Littleton moved that the consent agenda be approved as presented. Director Keil seconded and the motion passed unanimously.
1. Student and Staff Representative Reports
Brittany Wise, Student Representative, reported on the Prom, Sprit Week, the success of the Speech and Debate Team, Senior Projects, and election of Class Presidents.
2. Ashland Schools Foundation Report
Steve Armitage, President of the Ashland Schools Foundation, reported on fundraising efforts.
3. Discuss Local Option Levy
Dan Ross, Jackson County Assessor, distributed information on a Local Option Levy for the Ashland School District. He explained how the levy would work and how to estimate the revenue. Mr. Ross responded to questions of the Board.
4. AHS Career Education Credit, Commencement Activities, and Preview of Next Year
Jeff Schlecht reported on the Top 20 Dessert of May 20, Senior Projects on May 21, Senior Awards Night on May 24, and Gradution and Senior All Night of June 4. Mr. Schlecht and Ken Kigel reviewed the activities for transitioning freshmen to the high school next year, electives for next year, and diploma requirement changes coming in 2006-07.
5. Ashland Quality Education Model
The Work Session which was originally scheduled to be held May 24 to discuss the high school aspect of the Ashland Quality Education Model was postponed to next September due to schedule conflicts. The Board agreed to hold a work session on May 24 to discuss facilities. It was also agreed that a board work session could be held on May 27 from 2:15 to 3:30 at the AHS commons to meet with the Ashland High School Site Council. The Board agreed that the rescheduled date for the AHS Quality Education Model work session should be well advertised.
Julie Gower discussed the input received from community members at the elementary and middle school Quality Education Model work sessions.
6. Board Reports
Board members reported on the OSBA regional meeting, demographer’s report, budget committee meetings, Willow Wind Mayday celebration, Ashland Schools Foundation Board, the Ashland Middle School Play, the primary election and classified bargaining.
7. Superintendent Report
Juli Di Chiro reported on the Speech and Debate state championship history, this year’s national welding competition, bargaining, health promotion activities for staff, consultant work at Ashland Middle School on bullying and harassment, and a walkthrough of Ashland High School.
VII. Hear public requests not a part of the agenda
There were no public requests.
VIII. New Business
1. Teacher Appreciation Week Proclamation.
May 2 through 8 was Teacher Appreciation Week. It was recommended that the Board adopt the following proclamation.
TEACHER APPRECIATION WEEK PROCLAMATION
WHEREAS, today’s teachers mold our future citizens through their guidance and education, and
WHEREAS, today’s teachers encounter students of widely differing backgrounds and abilities, and
WHEREAS, our society expects public education to provide quality education services to all children, no matter what their backgrounds or abilities, and
WHEREAS, our country’s future depends, in large measure, upon the education our youth receive today, and
WHEREAS, teachers spend countless hours outside their classrooms preparing lessons, evaluating progress, counseling and coaching students and performing community service, and
WHEREAS, our community recognizes that its teachers are providing quality education services to our children,
NOW, THEREFORE, BE IT PROCLAIMED THAT the Ashland School Board designates the week of May 2-8, 2004 as Teacher Appreciation Week in this community, and
BE IT FURTHER PROCLAIMED THAT the Ashland School Board calls on the community to join with it in personally expressing appreciation to our teachers for a “job well done.”
Director Keil moved that the Board approve the Teacher Appreciation Week Proclamation as presented. Director Thivierge seconded and the motion passed unanimously.
2. Approve Ashland High School Curriculum Handbook Changes
Ken Kigel reviewed the minor changes in the 2004-05 Ashland High School Curriculum Guide. Some new courses may not be offered, depending on staffing and student requests.
Director Keil moved that the Board approve the Ashland High School Curriculum Handbook Changes for the 2004-05 school year as presented. Director Thivierge seconded and the motion passed unanimously.
3. Memorandum of Understanding #2004-3 Between Southern Oregon Bargaining Council and Ashland School District Regarding National Honor Society Extra Duty
Juli Di Chiro presented the Memorandum of Understanding Regarding the addition of a National Honor Society Extra Duty Stipend.
Director Littleton moved that the Board approve Memorandum of Understanding #2004-3 Between Southern Oregon Bargaining Council and Ashland School District Regarding National Honor Society Extra Duty, as presented. Director Keil seconded and the motion passed unanimously.
4. PowerSchool Agreement
Juli Di Chiro presented an Agreement with Apple Computer Inc. in the amount of $90,969 to purchase PowerSchool, a new student information system to replace SASI and to conform to the requirements of the No Child Left Behind Act as well as other state mandates.
Following discussion, Director Keil moved that the Board approve the Agreement with Apple Computer Inc. In the amount of $90,969 to purchase PowerSchool as presented. Director Thivierge seconded and the motion passed unanimously.
IX. Old Business
1. The following Board Policies were presented to the Board for second reading.
IA - Instructional Goals
IB - Freedom of Expression
IBDJA - Relations with Home-Schooled Students
IC/ICA - School Year/School Calendar
ID - School Day*
IE - Organization of Instruction
IF - Curriculum Development
IFCA - 21st Century School Councils*
IFD - The Adoption of Practices that Promote Educational Goals
IFE - Curriculum Guides and Course Outlines
IGAC - Teaching about Religion
IGAEA - HIV, AIDS, HBV and HCV Health Education**
IGAEB - Drug, Alcohol and Tobacco Prevention, Health Education**
IGAJ - Traffic Safety Education
IGBB - Talented and Gifted Program
IGBBA - Identification – Talented and Gifted**
IGBBB - Identification – Talented and Gifted Students among Nontypical Populations**
IGBBC - Programs and Services – Talented and Gifted**
IGBC - Title I/Parental Involvement
IGBG - Homebound Instruction
IGBH - Multiple Learning Options
IGBHC - Alternative Education Notification**
IGBI - Bilingual Education
IGD - Cocurricular/Extracurricular Activities
IGDA - Student Organizations
IGDB - Student Publications
IGDD - Student Performances
IGDE - Student Activity Fees
IGDF - Student Fund-Raising Activities
IGDG - Student Activity Funds
IGDH - Community-Sponsored Activity Requests
IGDJ - Interscholastic Athletics
IGE - Adult Education Programs
IHB - Class Size
IIA - Instructional Resources/Instructional Materials
IIAD - Special Interest Materials
IIBD - District Media Centers
IICA - Field Trips and Special Events**
IICB - Community Resource Persons
IICC - Volunteers*
IJ - Guidance Program
IK - Academic Achievement
IKAB - Student Progress Reports to Parents**
IKAD - Grade Reduction Due to Lack of Attendance
IKB - Homework
IKE - Retention of Students
IKF - Graduation Requirements
IKFA - Early Graduation**
IKFB - Graduation Exercises
IL - Assessment Program**
IM - Instructional Program Renewal
INB - Studying Controversial Issues
ING - Animals in District Facilities
It was further recommended that IH and IHB be deleted.
Director Keil moved that the Board approve revised policies IA, IB, IBDJA, IC/ICA, ID, IE, IF, IFCA, IFD, IFE, IGAC, IGAEA, IGAEB, IGAJ, IGBB, IGBBA, IGBBB, IGBBC, IGBC, IGBG, IGBH, IGBHC, IGBI, IGD, IGDA, IGDB, IGDD, IGDE, IGDF, IGDG, IGDH, IGDJ, IGE, IHB, IIA, IIAD, IIBD, IICA, IICB, IICC, IJ, IK, IKAB, IKAD, IKB, IKE, IKF, IKFA, IKFB, IL, IM, INB, and ING for second reading as presented. Director Keil further moved that policies IH and IHB be deleted. Director Thivierge seconded and the motion passed unanimously.
A copy of the revised policies are attached hereto and become a part of these minutes.
X. Announcements and Appointments
The Board scheduled an End-of-Year Recognition for Employees Retiring to be held on Tuesday, June 1, 2004 from 4:00 to 5:30 p.m. at the Standing Stone.
The Board will hold a Work Session on Friday, May 21, at 9:00 a.m. in the District Board Room to review Board Policy Revisions. A Special Session will follow to approve board policy revisions for first reading.
The Board will hold a Work Session on Monday, May 24, 2004, at 7:00 p.m. at the Ashland Middle School Library to review the Ashland Quality Education Model.
The Board scheduled an executive session to review bargaining proposals and to consider the superintendent’s contract at 6:30 p.m. on Monday, June 7, in the Ashland Council Chambers. A Budget Hearing will be held at 7:15 p.m. following the executive session. The next regular session will be held on June 7, 2004, at 7:30 p.m. in the Ashland Council Chambers.
There being no further business, the meeting adjourned at 9:58 p.m.
Jeanne Peterson, Executive Secretary